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Effective Communication Principles Worksheet

This document contains a revision worksheet on principles of effective communication. It includes exercises to identify principles such as clarity, accuracy, brevity, conciseness, consideration, completeness and sincerity. Learners are asked to match features with each principle and put statements in the correct order under given headings. The purpose is to help learners understand and apply different aspects of effective communication.

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14 views2 pages

Effective Communication Principles Worksheet

This document contains a revision worksheet on principles of effective communication. It includes exercises to identify principles such as clarity, accuracy, brevity, conciseness, consideration, completeness and sincerity. Learners are asked to match features with each principle and put statements in the correct order under given headings. The purpose is to help learners understand and apply different aspects of effective communication.

Uploaded by

tehseenullah
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

REVISION WORKSHEET: PRINCIPLES OF EFFECTIVE COMMUNICATION

Course Instructor: Shagufta Aamer


Q 1: Colour the circles principles of effective communication.

Q 2: The given checklist is in jumbled order. Read each heading carefully and place the
statements in the correct order according to the heading.

1
REVISION WORKSHEET: PRINCIPLES OF EFFECTIVE COMMUNICATION
Course Instructor: Shagufta Aamer
Q 3: Provide the name of each principle (C) of effective communication in the blanks
keeping in mind the features given under each:
a. To achieve C______________ , keep in mind the following points:
 Use common and simple language.
 Construct effective sentences and short paragraphs.
 Use concrete words instead of abstract words.
 Avoid unnecessary information.

b. To achieve C _________________, follow these guidelines:


 Check the accuracy of facts and figures.
 Check mistakes in punctuation, grammar, and capitalization.
 Check misspelled words.
 Use the right level of language.

c. To achieve C ___________________, observe the following suggestions:


 Remove the wordy expressions.
 Include only relevant material.
 Avoid unnecessary repetition.

d. To achieve C ____________________, consider the following ways:


 Use clear and image building words.
 Use specific facts and figures.
 Use active voice than passive voice.

e. To achieve C _________________________, see your material from your reader’s
point of view.
 Focus on “you” instead of” we” e.g.,
 We are delighted to inform _ _ _ _
 You will be glad to know _ _ _ _
 Be sure about the benefits of the receiver.
 Consider the needs and problems of the receiver.
 Use positive and optimistic expressions

f. For C ________________________, follow these guidelines:


 Remember the five W’s (what, when, where, why, who) and how.
 Provide all the necessary information.
 Answer all the questions asked.
 Include additional information, if desired.

g. To achieve C _________________, keep in mind the following points:


Be sincere.
 Use expressions that show respect.
 Be thoughtful and appreciative of the receiver’s point of view.
 Avoid humor.
 Avoid discriminatory language i.e., race, color, gender, creed etc.

Common questions

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Completeness in communication ensures that all necessary information is provided, answering all questions posed. It involves remembering the five W's (what, when, where, why, who) and how, and including additional information if needed .

Courteous communication is achieved by being sincere, using respectful expressions, being thoughtful and appreciative of the receiver's perspective, avoiding humor, and refraining from discriminatory language .

Effective communication with accuracy differs by ensuring the precision of details, eliminating errors in language and grammar, and using an appropriate level of language, which enhances understanding and credibility. Inaccurate communication can lead to misunderstandings and diminished trust .

Conciseness enhances communication effectiveness by delivering the message clearly and directly, avoiding unnecessary words and repetition, which helps the receiver focus on the essential information without distraction .

To maintain concreteness, one should use clear and image-building words, specific facts and figures, a preference for active voice over passive, and avoid ambiguous expressions .

To achieve conciseness, the guidelines suggest removing wordy expressions, including only relevant material, and avoiding unnecessary repetition .

Communication that reflects consideration for the audience involves focusing on the reader's perspective, emphasizing 'you' instead of 'we,' and being sure about the benefits to the receiver. It also requires acknowledging the needs and problems of the audience and using positive, optimistic expressions .

Incorporating a reader-centric approach is important as it ensures the communication is relevant and engaging for the audience. This approach builds rapport by acknowledging the receiver's needs and problems, ensuring the message is beneficial, and aligning expressions positively with the reader's interests .

To achieve clarity, one should use common and simple language, construct effective sentences and short paragraphs, use concrete words instead of abstract ones, and avoid unnecessary information .

The principle of accuracy impacts effective communication by ensuring the precision of facts and figures, eliminating mistakes in punctuation, grammar, and capitalization, correcting misspelled words, and using the appropriate level of language .

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