16

5.3.4 The lowest financial proposal (FM) will be given a financial score (SF) of 100 points.
The financial scores of other proposals will be computed as follows:

SF = 100xFM/F

(SF = Financial Score, FM= Amount of lowest bid, F= Amount of financial

proposal converted in the common currency)

5.4 Combined evaluation of Technical and Financial Proposals.

Proposals will finally be ranked according to their combined technical (ST) and
Financial (SF) scores using the weights indicated in the Data Sheet:

S= STxT + SFxf

Where,

S= Combined Score,
ST= Technical Score out of 100
SF= Financial Score out of 100
T and f are values of weightage for technical and financial proposals
respectively as given in the Data Sheet.

5.5 Most Preferred Bidder (H-1).

For a particular package, a Consultant with a “particular Team” having the maximum
Combined score (S) shall be declared as the most preferred bidder (H-1).

5.6 In case work has to be awarded for multiple packages, award of work to a Consultant
with “a Particular Team” either as sole or as in JV/Association shall be limited to one
package only. At first, Consultants who become H-1 in one package each shall be
assigned the respective package. Then packages in which a Consultant with “a
Particular Team” turns out to be the most preferred bidder (H-1) in more than one
package shall be considered. In case, a Consultant with “a Particular Team” turns out to
be the most preferred bidder (H-1) in more than one package, the package which is to be
awarded to this team of a consultant shall be determined on the basis of least cost to
The Public Works Department, Manipur considering the Financial Quote of H-1 bidder
and H-2 Bidder limited to those packages. Procedure to be followed for awarding work
based on QCBS including assessment of least cost to The Public Works Department,
Manipur under special circumstances i.e. When a Consultant with “a Particular Team”
turns out to be the most preferred bidder (H-1) in more than one package is given at
given at Annex-II.
 17

6. Performance Security

6.1 The consultant will furnish within 15 days of the issue of Letter of
Acceptance (LOA), an unconditional Bank Guarantee equivalent to 10% of
the total contract value from a Nationalized Bank, IDBI or ICICI/ ICICI Bank/
Foreign Bank/ EXIM Bank / Any Scheduled Commercial Bank approved by
RBI having a net worth of not less than Rs.1000 crore as per latest Annual
Report of the Bank. In the case of a Foreign Bank (issued by a Branch in
India) the net worth in respect of Indian operations shall only be taken into
account. In case of Foreign Bank, the BG issued by Foreign Bank should be
counter guaranteed by any Nationalized Bank in India. In case of JV, the BG
shall be furnished on behalf of the JV or by the lead member of the JVs for
an amount equivalent to 10% of the total contract value to be received by
him towards Performance Security valid for a period of three years beyond
the date of completion of services, or end of civil works contract, whichever
earlier. The Bank Guarantee will be released by The Public Works
Department, Manipur upon expiry of 3 years beyond the date of completion
of services, or end of civil works contract, whichever earlier, provided
rectification of errors if any, found during implementation of the contract for
civil work and satisfactory report by The Public Works Department, Manipur
in this regard is issued. However, if contract is foreclosed / terminated by
The Public Works Department, Manipur at Inception Stage, with no fault of
Consultant, Performance Security shall be released within three months
from date of foreclosure / termination.

6.2 Further, in case where the bid of the successful consulting firm is less than 85%
of the average of all bids received, the successful consulting firm shall have to
submit an Additional Performance Security (APS) in the form of a Bank
Guarantee for 30% of the differential value between the successful bid and
average of all the bids received. The BG shall be valid for a period of [xx+2]
months i.e. upto 2 months beyond the expiry of the Contract of [xx] months. The
other requirements of APS are same as those of Performance Security.

6.3 In the event the Consultant fails to provide the security within 15 days of date of
LOA, it may seek extension of time for a period of 15 (Fifteen) days on payment
of damages for such extended period in a sum of calculated at the rate of 0.05%
(Zero Point Zero Five Percent) of the Bid price for each day until the
performance security is provided. For the avoidance of doubt the agreement
shall be deemed to be terminated on expiry of additional 15 days time period.

6.4 Notwithstanding anything to the contrary contained in this Agreement, the Parties agree
that in the event of failure of the Consultant to provide the Performance Security in
accordance with the provisions of Clause 6.1 and 6.2 within the time specified therein or
such extended period as may be provided by the Authority, in accordance with the
provisions of Clause 6.3, all rights, privileges, claims and entitlements of the Consultant
under or arising out of this Agreement shall be deemed to have been waived by, and to
have ceased with the concurrence of the Consultant and the LoA shall be deemed to
 18

have been withdrawn by mutual agreement of the Parties. Authority may take action to
debar such firms for future projects for a period of 1-2 year.

7. Penalty

The consultant will indemnify for any direct loss or damage that accrue due to
deficiency in services in carrying out Detailed Project Report. Penalty shall be
imposed on the consultants for poor performance/ deficiency in service as
expected from the consultant and as stated in General Conditions of Contract.

8. Award of Contract

The Client shall issue letter of award to selected Consultant and ask the
Consultant to provide Performance Security as in Para 6 above. If the selected
Consultant fail to provide performance security within the prescribed time or
the Consultant fail to sign the Contract Agreement within prescribed time, the
Client may invite the 2nd highest ranking bidder Consultant and follow the
procedure outlined in Para 8 and 9 of this Letter of Invitation.
 19

9. Signing of Contract Agreement

After having received the performance security and verified it, the Client shall invite
the selected bidder for signing of Contract Agreement on a date and time
convenient to both parties within 15 days of receipt of valid Performance Security.

10. The Client shall keep the bidders informed during the entire bidding process
and shall host the following information on its website:

i) Notice Inviting Tender (NIT)

ii) Request For Proposal (RFP)
iii) Replies to pre-bid queries, if any
iv) Amendments / corrigendum to RFP
v) List of bidders who submitted the bids up to the deadline of submission
vi) List of bidders who did not pass the eligibility requirements, stating the
broad deficiencies
vii) List of bidders who did not pass the Technical Evaluation stating the reasons.
viii) List of bidders along with the technical score, who qualified for opening the
financial bid
ix) Final Score of qualified bidders
ix) Name of the bidders who is awarded the Contract

11. It is The Public Works Department, Manipur policy that the consultants
observe the highest standard of ethics during the selection and execution
of such contracts. In pursuance of this policy, The Public Works
Department, Manipur:

(a) Defines, for the purpose of this paragraph, the terms set forth below as follows:

(i) “corrupt practice” means the offering, giving, receiving, or soliciting,

directly or indirectly, of anything of value to influence the action of a
public official in the selection process or in contract execution;
(ii) “fraudulent practice” means a misrepresentation or omission of facts
in order to influence a selection process or the execution of a contract;
(iii) “collusive practices” means a scheme or arrangement between two or
more consultants with or without the knowledge of the Client, designed to
establish prices at artificial, non-competitive levels;
(iv) “coercive practices” means harming or threatening to harm, directly or
indirectly, persons or their property to influence their participation in a
procurement process, or affect the execution of a contract.

(b) will reject a proposal for award if it determines that the Consultant
recommended for award has, directly or through an agent, engaged in
corrupt, fraudulent, collusive or coercive practices in competing for
the contract in question;
(c) will declare a firm ineligible, either indefinitely or for a stated period of time, to be
awarded a contract if it at any time determines that the firm has engaged in
 20

corrupt or fraudulent practices in competing for, or in executing, a contract; and

(d) will have the right to require that a provision be included requiring
consultants to permit the Employer to inspect their accounts and
records relating to the performance of the contract and to have them
audited by authorized representatives of Employer.”

12. Confirmation

We would appreciate you informing us by facsimile/e-mail whether or not

you will submit a proposal.

Thanking you.

Yours Sincerely,

The Additional Chief Engineer –III,

PWD, Manipur
st
1 floor, North Block,
PWD Complex Khuyathong, Imphal
- 795001

Encl. as above