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Archiving and Residence Time Explained

Residence time 1 refers to the time period before a deletion indicator is set for a document item without one already. If no changes are made to an item within the specified residence time 1, a deletion indicator will be set. Residence time 2 refers to the time since a deletion indicator was set, either manually or during archiving. The full document is not archived until the deletion indicator is set for all items and none have been changed within the specified residence time 2. This two-step process uses residence times 1 and 2 to automatically and gradually archive documents.

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Shane India Raza
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36 views1 page

Archiving and Residence Time Explained

Residence time 1 refers to the time period before a deletion indicator is set for a document item without one already. If no changes are made to an item within the specified residence time 1, a deletion indicator will be set. Residence time 2 refers to the time since a deletion indicator was set, either manually or during archiving. The full document is not archived until the deletion indicator is set for all items and none have been changed within the specified residence time 2. This two-step process uses residence times 1 and 2 to automatically and gradually archive documents.

Uploaded by

Shane India Raza
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd

Meaning of Archiving Residence Time

Why do we used residence time 1 and residence time 2 in document archiving?


Residence time 1 is for items without deletion indicator.
Before the deletion indicator is set for a document item, the system checks whan the relevant item was
last changed. Changes taken into account include a change in the order quantity and a goods receipt, for
example. The date of the last change is compared with the current date. If no change has taken place
within the specified residence time 1, a deletion indicator is set for the item.
Residence time 2 is for items with deletion indicators.
For document items for which the deletion indicator has been set manually or during the archiving run,
the system checks how many days have elapsed since the deletion indicator was set.
The complete document is not archived until:
- The deletion indicator has been set for all the items of a document
- None of the items have been changed within the specified Residence time 2 (i.e. the last change was
the setting of the deletion indicator.
After this, archived documents can be deleted from the database.
This enables you to set the deletion indicator automatically (residence time 1 = fullfilled) during an
archiving run and still keep those records for another time period (residence time 2) in a two step
archiving procedure.

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