SUMMER INTERNSHIP REPORT

Conducted at:

JYOTI VINYL LTD

Submitted to:

[Link] (HONOURS) PROGRAMME

FACULTY OF COMMERCE

THE MAHARAJA SAYAJIRAO UNIVERSITY OF BARODA, VADODRA

In partial fulfilment

Of the requirement for the degree of

BACHELOR OF COMMERCE (HONOURS)

Specialisation: Global Economic and International Business

Submitted By: Mittal kirti

Mobile No: 9825050643

E-mail: mittalkirti119@[Link]

Exam Seat no:417078

Start Date of Internship:25-4-2017

End Date of Internship:18-5-2017

 DECLARATION

I hereby declare that the following documented Internship Report conducted by me at jyoti
poly vinyl ltd, vadodara .is an original and authentic work done in partial fulfilment of the
requirement for the degree of

BACHELOR OF COMMERCE (HONOURS).

I hereby certify that all endeavours put by me in the fulfilment of the task are genuine and
original to the best of my knowledge and I have not submitted it earlier elsewhere.

Name: Mittal kirti

Class: [Link](honours)-Div:B

Seat no:417078
 ACKNOWLEDGEMENT

I am thankful to the management of “JYOTI POLYVINYL LTD.

who permitted me for doing the summer project training within and exposure
of functioning of big corporate for the period of 21 DAYS

A project of this nature calls for intellectual nourishment and professional help
from many people. I therefore, deeply express my gratitude to all the professors
of my college.

I am also thankful to MR RAHUL KUMAR JAIN for providing me this

opportunity to learn the basics of management is the prestigious company of
JYOTI POLY VINYL and who allowed me to carry out project and guided
whenever required. I am also thankful to sir for his cooperation which made my
task smooth.

I am immensely thankful and grateful to the following to the following official

members for their whole hearted support and guidance without which it would
have not been possible for me to gather required information from department
and gain needed knowledge.

MR RAHUL KUMAR JAIN ( DIRECTOR)

MRS KANCHAN PATEL ( ACOUNT MANAGER)

 EXECUTIVE SUMMARY
JYOTI POLYVINYL LTD is a leading manufacturer of PVC Water
Stop, Expansion/Contraction Joints, HDPE & PVC Pipes, Fittings and
Allied Products in our state of art factory in Baroda (Gujarat) INDIA
to Provide International Standard Quality at affordable prices. The
Company was established in 1992 by Mr Ashok Kumar Jain founder
of "JYOTI" Group having Experience of more than 40 Years in
Plastics and Rubber Products...

JYOTI POLYVINYL LTD can produce any kind of PVC Water

stops and is currently having more than 400 Profiles of PVC Water
stops in its Product range. We are manufacturer of high reputation and
enjoy support of good client based all over India and all over world. 

We are also exporting our products to many Gulf Countries, Asian

Sub-Continent and European Countries and Africa. We also undertake
turnkey jobs of Sewerage Treatment Plant & Effluent Treatment
Plant. We have got supply base for HDPE Pipes, PVC Sheet and PVC
Angles in more than 2500MLD UASB Base Sewerage Treatment
Plant All over India
 
Our products have been well accepted in the market by Government
Departments and leading turnkey project consultants.
 TABLE OF CONTENTS
[Link] Contents

1 COMPANY OVERVIEW
2 POSITION &DESCRIPTION OF DUTTIES ASSIGNED
3 ORGANIZATIONAL/DEPARTMENT /BRANCH ANALYSIS

4 RECOMMENDATIONS
5 LEARNING OUTCOMES

6 SELF-EVALUATION

COMPANY PROFILE

Jyoti Polyvinyl Limited

Incepted in the year 1992, Jyoti Polyvinyl Limited is involved in

manufacturing and exporting an extensive range of HDPE Pipes, PVC Hoses,
Braided Hoses, Industrial Hoses, Suction Hoses, Duct Hoses, WaterStop and
Expansion Contraction Joints. In addition to this, we also offer turnkey
solutions of Sewerage Treatment Plant & EffluentTreatmentPlant.

Our state of art manufacturing unit is based at Baroda (Gujarat) India with all
requisite facilities enables us to offer our range as per the international standard.
Owing to our quality range of HDPE Pipes, PVC Hoses, WaterStop and
Expansion Contraction Joints, we have gained huge clientele in Gulf
Countries, Asian Sub-ContinentandEuropeanANDAFRICA

Our organization holds ISI Certification (Indian Standards Specification

for Specific Products) for some of the products. This ensures that the range
of HDPE Pipes, PVC Hoses, WaterStop and Expansion Contraction Joints
offered by us are of top most quality. We are also approved by WRAS for the
use in Portable Water. Further, our range has been well appreciated in the
market by Government Departments and leading turnkey project
consultants and contractors. 

Our company was founded by Mr. Ashok Kumar Jain who holds rich industry
experience of more than 40 Years in Plastics and Rubber Products. Presently,
our organization is headed by our mentor Mr. Rahul Jain. Under his able
supervision we have been able to spread our business activities across the
globe.  

FACTSHEET

Basic
Information
 Nature of Business Manufacturer

Total Number of
Upto 10 People
Employees

Year of Establishment 1992

Legal Status of Firm Public Limited Company

Annual Turnover Rs. 2 - 5 Crore

CIN No. L25200GJ1992PLC017137

PRODUCT PROFILE

Our organization is involved in offering a wide range of PE-HD-Pipes (HDPE

Pipes), PVC Duct Hoses, PVC Flexible Hoses, Nylon Braided Flexible PVC Hoses
and PVC Waterstop and Expansion Construction Joints. The entire stage of
production of HDPE Pipes, PVC Hoses, WaterStop and Expansion Contraction
Joints confirms to IS: 15058 2002 and 12200 of 1987, IS: 4984, IS: 4985, ASTM,
BS 2782 Standards. Further, our range has been appreciated in the market
by Government Departments and leading turnkey project consultants and
contractors. 

Some of the highlighting features of our range are given below:

 Power saving (PE-HD-Pipes)

 Corrosion resistance(PE-HD-Pipes)

 Abrasion-Resistant(PE-HD-Pipes)

 Smooth Surface(PE-HD-Pipes)

 Good resistance to various chemicals (PV C Duct Hoses)

 Available connection with rubber cuff and stainless steel band (PV C Duct
Hoses)   

 High flexibility and light weight (PVC Flexible Hoses)

 The transparent hoses show inner movement (PVC Flexible Hoses)

 Excellent resistance to pressure and abrasion (PVC Flexible Hoses)

 Perfect for transporting powders and granular material (PVC Flexible Hoses)

 High elasticity & stretch strength (PVC Waterstop)

 Mechanical strength PVC Waterstop (PVC Waterstop)

 Unaffected by acid, alkalis, metal salts and other chemicals (PVC Waterstop)

 Non-hazardous and fire retardant (PVC Waterstop)

 Easy welding & installation (PVC Waterstop)

 Withstands high hydrostatic pressure (PVC Waterstop)

 APPLICATION AREA
Owing to the quality features of our range of HDPE
Pipes, PVC Hoses, WaterStop and Expansion
Contraction Joints such as power saving, corrosion
resistance, high flexibility, smooth surface, resistance to
various chemicals we are appreciated in various
industries. Presently, our quality range finds application
in:

 Effluents and waste water disposal

 Domestic gas distributions
 Submarine pipelines
 Agriculture
 Potable water supply
 Electrical cables
 Coach factory
 Heating and air-conditioning of houses and
industries
 For building ventilation
 Ventilation of a mine and a coal mine
 Dust collection in wood working, textile spinning and
weaving, metal grinding and industry machinery
 Transporting powders and liquid
 Welding gas connection in the shipping yards
 For false ceiling and electrical panel wiring

POSITION AND DESCRIPTION OF DUTIES

My job in jyoti poly vinyl ltd was to work as intern. I
was assisting a manger of company. First two days I
have to do nothing except observing them and I was
instructed to learn how to communicate to know about
the working of the company. First day I was made
aware about the company the director of the company
MR AHOK KUMAR and I was made ware about the
company how it started what are their objectives and
what are their missions. I was made aware about their
process how does the exactly export and import works.
First of all I was made aware about how really the
export and import works. What are the steps?
I was made aware about certain terms which are
frequently used in export imports industry. I was made
aware about various bills and documents which are
mandatory in export import industry.
First of all I was made ware about their export import
procedures how actually their process goes on:

Import procedure:
 Trade enquiry
 Placing the indent
 Dispatching a letter of credit
 Obtaining necessary documents
 Custom formalities and clearing of goods
 Making the payment

1. Trade enquiry
 An enquiry is written request form the intending
byer or its agent for information regarding the
prices and terms on which the supplier will be able
to supply the goods.

 2. Placing indent or order

 The order is known as indent. It contains the
information from the importer so as to the
quantity and quality of goods required, methods
for forwarding them
 In open indent all the necessary particular of
goods prices etc. are not mentioned
 A confirmatory indent is one where an order is
placed subject to confirmation by the importer
agent.

 3. Dispatching letter Of credit

 Exporter wants to be sure there is no risk of non-
payment. Usually for this process he asks the
importer to send a letter of credit to him. A letter
of credit is popularly known as L/C.

 4. Obtaining necessary documents

 On the recipe of letter of credit the exporter
arranges the shipment of gods and sends an advice
note to the importer immediately after shipment
of goods.
 The exporter then draws a bill of exchange on the
importer for the invoice of value of goods.
 The shipping documents such as the bill of lading,
certificate or origin, customer invoice etc. also
attached to a bill of exchange.
 Such bill of exchange with all these attached
documents is called documentary bill.

 Documentary bill of exchange is forwarded to

importer through a foreign exchange bank which
has a branch or an agent in the importer country
for collecting payments of bill.
  5. Custom formalities and clearing of
goods
 After receiving the documents of title of the
goods, the importer only concerns is to take the
delivery of the goods when the ship arrives at the
port and to bring them to his own place of
business.

 6. Making the payments.

 The mode and timing of payments is determined
according to the terms and conditions as agreed to
earlier between exporter and importer, usually 30
to 90 days are allowed to the importer for making
the payment of DA and D/P bills.
 EXPORT PROCEDURE

 PRE SHIPMENT STAGE

 Approaching foreign byers
 Inquiry and offers
 Confirmation of orders
 Opening a letter of credits
 Arranging of pre shipment finance
 Production and procurement of goods
 Packaging and marketing
 Pre shipment inspection
 Central excise clearance
 Obtaining insurance cover
 Obtaining of c and f agents.

 Shipment procedures
 Shipment procedure consist of the following
 Reservation of the space in the ship: the exporter
has to contact the shipping company well in the
advance for booking the required space in the
vessel of the shipment of his consignment through
his C and F agent. And has to provide information
 about date of shipment gross and net weight of
each package and particulars

 Arrangement of internal transport from factory to

port of shipment transporting goods by road or rail
from his place to shipment place.

 Preparation and processing of

shipping documents
 When the goods reached the place of shipment
the exporter hands over the complete set of
documents to the forwarding agents. Which are
submitted to the custom appraiser at the custom
house
 Shipping bill
 Commercial invoice
 Letter of credit together with export contract
 Certificate of origin
 Packaging list and packing note
 Excise invoice etc.
 Custom clearance
 Carting orders
 Storing the goods in the shed
 Examination of the goods
 Let ship order
 Loading of goods
 Payment of port dues
 Obtaining bill of lading.
 At the prelimnary I was made aware about all this
procedures and was made use through to all this
procedure.
 Later on I was mad aware about importer of our
goods and products which companies are our
importers of our product and how to deal with
them.
 Later on I was given work to follow up with
shipping line or their agent for arrival of cargo at
port.
 I was given work to contact with them and track
the order.
 I was also given duty to contact with the logistic
movers and packers and to obtain the freight rates
 from various logistic movers and packers from the
factory to the destination.
 The lower bidding and best service provider are
given the confirmation and contract is given to
them.
 The main logistic mover within INDIA was DELTA
TRANSPORT AND DTC CARRIER.
 Later on I was given work to contact ND follow up
with the CHA (CUSTOM HOUSE AGENT) for
clearance of export shipment. The CHA agent of
our company was VELJI DOSABHAI & SONS
PRIVATE LTD.
 TULSI LOGISTICS.
 Later on I was also given opportunity to contact
with the various forwarding agents. Main work of
forwarding agents is to give rates of various
shipping line.
 Working with the so much experienced people in
this field was very great experience.
Understanding the all export and import
procedures and the documents about which I have
only read and listened I was able to see them and
was able to know their importance in this period
of 21 days I saw various bills like
 Letter of credit
 Bill of lading
 Airway bill
 Bill of exchange
 Commercial invoice
 Packing list
 Insurance certificate
I to performed the work of documentation of
various bills and invoices.
I was given work sometimes of creating the
spreadsheet and recording various transaction.

ORGANISATIONAL ANALYSIS
 SWOT ANALYSIS

STRENGTH:
 Company has its own power plant, mostly
consumption. This makes it strong to face uncertain
market conditions.
 Division has well equipped lab for internal
application and quality control purpose.
 Batter packing carriage and transportation system
with all modern equipment and goods after sales
services.
 Divisions has WCM (World Class Manufacturing)

Opportunity:
 Growing demand
 Increase growth rate and profitability
 New product & services
 Division has opportunity to find new market area
for its product
 Export market is high, so the company should look
for the increment of the exports
  More research activity should be done, as there is
chance of finding new markets

Threats:
 Government regulations
 Increasing rate of interest
 Increase in labour cost
 Financial capacity

COMPANY limited strengths in terms of design,

quality and delivery has resulted in long list of
customers both in private and public sector in domestic
market and abroad.
The organisational stucture of organisation is quite
good. But still there are many internal deficiencies
which effects the company to achieving the goal.
Many employees in the organisation are very much
experienced, the
task/ projects are appointed to then are usually
completed on time.
There is job commitment of the employees, during my
internship period I have seen all employees regular to
the office. They want to take responsibilities, and task
which is appointed to them are seen to complete on
time.
Jobs roles and Responsibilities are clearly defined-
From my point of view,
Employees are the most important assets of any
[Link] are the
Representative with customers, suppliers and
[Link] run the organisation in effective manner
job roles and responsibilities should be clear and
preferably be in [Link] will also help the new
employees to understand their role in a better way .
There are many opportunities that help the organisation
to achieve the objectives.
The Reputation of organisation is very good .The main
factor of their
Good fame in the market is they provide excellent client
service. They have strong relationship with existing
clients.
One of the major circumstances that goes in the favour
of the organisation is that clients are more concern
regarding the quality of goods rather than price. The
quality of the goods manufactured by the company is
very good among all the competitors in the market
.Finest quality and affordable price attracts more and
more customers towards the company .
Increase the number of company’s exclusive
distributorship. From the last few
Years there is increase in the company distributorship.
This one of biggest
Circumstances for the organisation.
Company has a good infrastructure
The working conditions for all employees are good and
this will the workers to work efficiently and effectively
in the organisation. In total there are three working
rooms in the office. All the rooms are air conditioned
and remaining have fan which initiates the workers to
work peacefully.

Modernization and technology

In company they have purely modernization because
they have only limited employees in the organisation
and all the work will done through the gadgets only.
 RECOMMENDATIONS

 Data collection method should be done through

questionnaire method so company know what
customer wants.
 Sales of the product should be fast.
 Product should reach every Where on time so
supply of product increase.
 Rekindle your relationship with your customers.
 Evaluate your pricing.
 Resolve to improve your weak spot.
 Explore new markets .
 Encourage open communication.
 Encourage innovation.
 Provide constant feedback on the positives.

LEARNING OUTCOMES
1. What was accomplished through the affiliation
  Planning

Planning is absolutely must if one wants to run any business. In

this business if the management slips in terms of planning then
they are bound to incur huge loses. The packets are very important
for the product and thus if any delay that is more than apprehended
happens, then client will have to face problems in supplying his/her
products. This is lethal for business.
Planning is required on daily basis as the raw material used also is
to be ordered as per the product need.

 Regularity

For keeping good relations with our customers we need to

maintain a regularity in there orders

o Promote my personal knowledge and professional preparation for

future. To properly integrate my theoretical knowledge and
practical work.
o Plan for the future of oneself and learn how to adjust in an
organisation.
o Know how to present your recommendations in front of your
boss.
o Get knowledge of opportunities and threats while entering into
an organization.

2. Applying of Theoretical Knowledge gleaned from course to

Practical Situation

 Having the Knowledge of preparation of Bills

 Uses of ERP (enterprise resource planning).

 The type of Organisation Structure in the Company.

  Connecting with the various logistic movers, shipping line agents,
CHA agents forwarding agents.

 Secondly all the knowledge gained from different courses could

also be applied on day to day working but till a certain extent. This
is because the work dynamics change drastically from what we
have read and what actually happens in the text books.

 Get to know about the export import procedures. Came in contact

with the various agents and people which are well experienced in
their field

 Communication skills developed on a great scale how to interact

formally with people, how to pass on the messages, how to track
orders and various other thing also get to know

 I gained valuable work experience and opportunity to apply

acquired experience in real work experience witnessing firsthand
the day to day job duties and responsibilities.

3. Internship having impact on my Career Advancement

 Career Exploration

o Learn about a career field from the inside and decide if this is the
right career field for me

o Work alongside a professional in my chosen career area

o Observe the work place and see if it matches expectations

 Leadership and Skill Development

 Learn new skills and add to my knowledge base while gaining confidence
in my abilities
 Opportunity to practice communication and teamwork skills

 Gain industry knowledge first hand from an organization and

professionals

 Provide evidence that I have initiative, are reliable, and have a sense of
responsibility

 Apply some of the ideas learned in school and provide a bridge between
school and the professional world

 Achieve a sense of accomplishment by contributing to an organization

 Networking and Establishing Mentors and References

 Meet new people and practice networking skills while establishing a
network of professional contacts, mentors, and references

 Open to door to advice for the next steps to take on my career path

SELF EVALUATION
Summer Internship program was an opportunity to test drive a career without
making any serious commitment. It was a chance for me to see what it would
really be like to work in a particular industry and whether I fit in there or not.
And, perhaps most importantly it provided me with experience, lesson, and
tools I will need to get full time gig in future. I also learned following lessons:

1. Punctuality

This internship helped me understand the value of time, i learned how to

take up task and finish the same task in stipulated time over coming all the
day to day hurdles.

2. Planning

Planning is the base for completing any task, i learned how to work pre
planning all the activities which are to be performed

3. A greater sense of Professionalism

As a student it was my first exposure to a professional work setting.

Working in an office environment provided me real life, hands on
experience. After completion of this internship I had better idea of the
appropriate way to behave as a professional.

4. Ability Check

This internship acted as an ability check for me, I came across several
skills which I had but never explored. I was able to deliver value ideas to
my seniors and impress them and I also performed well on finance
department and checking accounts.

5. Learning

This one month internship provided me with immense learning and helped
me to gain patience, I learned that things take time and we must not stop
after single attempt but have patience and try to complete the desired task
in other possible ways, without losing cool and patience.
BIBLIOGRAPHY
 BOOKS:
 Facts and figures of jyoti vinyl ltd.

 Websites:
 [Link]
 [Link]/[Link]
 [Link]