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Sending Secure Email in Outlook

The document provides instructions for sending secure, encrypted emails from a UML email account. It gives two options - adding "[secure]" to the subject line or using the "Send Securely" button in Outlook. It notes that the subject line itself is not encrypted, so sensitive info should not be included there. It also recommends notifying recipients that an encrypted message is coming the first time.

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19 views2 pages

Sending Secure Email in Outlook

The document provides instructions for sending secure, encrypted emails from a UML email account. It gives two options - adding "[secure]" to the subject line or using the "Send Securely" button in Outlook. It notes that the subject line itself is not encrypted, so sensitive info should not be included there. It also recommends notifying recipients that an encrypted message is coming the first time.

Uploaded by

ossomans
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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How to send secure, encrypted Email

Secure email is available to all faculty and staff with their existing @[Link] email account. No pre-registration
or extra software is required.

To send a secure, encrypted email perform one of the following options:

** NOTE: The subject line of the email is not encrypted; therefore, you should not include sensitive information in the
subject line of the email.

Because the recipient will have to register the first time he/she uses the encryption service, you may want to send a
message informing them that an encrypted message is coming. A sample of a secure email notification is available from
this website. <insert link here>

Option 1 (Outlook, OWA, ActiveSync, MAC OSX Mail, Thunderbird)

1. Add the word "[secure]" in the subject line of the email as shown below. Be sure to include the brackets but do
not include the quote marks.

2. When you have completed the process of typing the email and adding necessary attachments, click the "Send"
button.

Option 2 (Outlook for Windows Only)

Enter the Recipient (To, BCC, CC), Subject, Message and attach documents as you would with any ordinary email. When
you are ready to send the email, click on the "Send Securely" button as shown below. By clicking the "Send Securely"
button, the system will automatically encrypt the email sent to external recipients. Typing the word [secure] in the subject
line is not needed for this option. The "Send Securely" Outlook Plugin is available for download on the IT software
website, if it does not appear you will need to use Option 1.
What does the recipient see when they receive my email?

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