Name Date Class

QuickBooks Guide
Step-by-Step Instructions
What You’ll Learn Using QuickBooks

When you have completed this chapter, you will be able to use QuickBooks to:
1. Print a General Ledger report.
2. Print a Trial Balance report.
3. Make corrections to General Journal entries.

Problem 7-5 Posting General Journal Transactions


INSTRUCTIONS
Begin a Session $/9/5(!6%
Step 1 Launch the QuickBooks® Pro 2015 software. !15%34)/.
Step 2 Restore Problem [Link] file. Q.

QuickBooks Guide
Do you have to post
Prepare a Report and Proof Your Work general journal transactions
to the general ledger?
Step 3 Print a General Ledger report following these steps.
A. No. QuickBooks automat-
To print a General Ledger report: ically updates the general led-
ger accounts every time you
• Choose Accountant & Taxes from the Reports menu. record (Save & Close or Save &
• Select General Ledger. New) a general journal entry.
• If the “Collapsing and Expanding Transactions” dialog box A separate step to post the
appears, press the OK button. transaction is not required.
• Type 03/01/2015 in the From field.
• Type 03/31/2015 in the To field.
• Click on the Refresh button to display the report.
• Click Print to print the General Ledger report.
To make your General Ledger report appear similar to the one
you prepared manually, follow these steps.
To modify a General Ledger report:

• Click the Customize Report button to open the Modify Report:

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General Ledger option.

• Scroll down in the Columns section until you find Debit.
• Click on Debit. A checkmark will appear to the left of this item.
• Scroll down again until you find Credit.
• Click on Credit to mark it with a checkmark.
• Scroll down the Columns section again to find Amount. This item
already has a checkmark.
• Click on Amount to remove the checkmark.
• Scroll up the Columns section and remove the checkmark from the
Name and the Memo items.
• Click on the Advanced button.
• Select the In Use radio button in the Advanced Options window to
display only the accounts with activity, and click OK.
• Click OK in the Modify Report window.
• To print the General Ledger, click Print.

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04_Problem 7-5 QuickBooks [Link] 1 7/21/15 9:09 AM

 Name Date Class

Step 4 Review the information shown on the report.

As you can see, the General Ledger report is very similar to
a General Ledger report you have learned to prepare manually.
QuickBooks maintains a running balance after each entry. The Num
column contains the reference (e.g., Memo 21) for each transaction
entered. The Type column shows the type of transaction posted.
Analyze Your Work
Step 5 Use the General Ledger report to complete the Analyze activity.
End the Session
Step 6 After completing the Analyze Your Work activity, close all open
reports and windows by clicking the Close window button in the top
right-hand corner of each window. If you are prompted to memorize
a report, click No.
Step 7 It is recommended that you back up your work for this session.
QuickBooks Guide

How do you print a General Ledger report that displays

the debit and credits in each account? Record your
answer on a separate sheet of paper.

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2 ■ Chapter 7

04_Problem 7-5 QuickBooks [Link] 2 7/21/15 9:09 AM