PROJECT FOR VARIOUS SCHOOL IMPROVEMENT
School Year 2019-2020
SUBJECT: POLICY, GUIDELINES, PROCEDURES and IMPLEMENTATION OF ANNUAL
PROJECT FOR SCHOOL IMPROVEMENT & BEAUTIFICATION
DATE: July 26, 2019
NOTE: All other school projects similar to TLE Annual Project shall follow this
Policy, Guidelines, Procedures and Implementation for special fund
Project
1. PURPOSE
1.1. Establish a strong support for school improvement & beautification project
1.2. Restore students’ love for gardening
1.3. Promote more efficient ways to beautify & improve school’s garden facilities
2. BUDGET FRAMEWORK
School Budget from stakeholders’ fund raising project through the
Chairmanship of Ms. Crissa Marcos & Ms. Liza Bartolay addresses major concerns:
2.1. to provide students a plant box w/ lamp post for lighting purposes
This plant box can provide good drainage & serve as barriers to pests such
as slugs and snails, it can also make them feel that gardening is easy since work has
been minimized.
2.2. to establish & strengthen school’s improvement & beautification program
As a support to School Improvement Plan(SIP), this project helps to create a
beautiful school surrounding as well as improve the garden facility of students.
2.3. to organize & provide easy access of gardens for students to have a place for
garden engagement
This can be a great tool for growing small plots intended for vegetables and
flowers that will encourage students to really love gardening.
3. SCHOOL IMPROVEMENT & BUDGET TARGET
3.1. As a strong support for school’s improvement, TLE teachers conducted a fund raising
event: Search for Ms. Nutrition 2019 last July 2019 to put up a plant box with a lamp
post. This year’s fund raising activity is the basis for determining the expenditure
requirements for the school’s target project.
3.2. Received amount from the stakeholders in the above mentioned event are as follow:
Jonavie Palomara ₱ 15, 000.00
Kyla 4, 710.00
Mary Rose 3, 210.00
Vanessa Gepiga 2, 947.00
Arianne Gojar 1, 814.00
Mercy Goyal 1, 365.00
Kimberly 1, 220.00
Baby Rose Gueta 1, 051.00
Phamela Garlan 954.25
Gemmarie Altarejos 737.00
Maricar 480.00
Judy Ann 440.00
Cherry Mae Gueta 366.00
TOTAL
3.3. Income from this fund raising phenomenon will be used to purchase needed
materials in the construction of plant box with lamp post. Below is the program of
work for putting up this project.
PROGRAM OF WORK
NAME OF PROJECT: Plant Box with light post
LOCATION: BEGUIN NATIONAL HIGH SCHOOL
SOURCE OF FUND: Fund Raising
APPROPRIATION: ₱ 33,
BILL OF MATERIALS
QUAN UNIT
ITEM DESCRIPTION UNIT TOTAL
TITY COST
1
2
3
4
5
6
7
8
GRAND TOTAL ₱.00
4. SETTING OF THE BUDGET TARGET
4.1. The budget shall be used in putting up the target project, it shall be set as a separate
fund subject as an adequate support for the expenditure for the target project.
4.2. Amount from the fund raising event shall be considered as Special Project Fund
4.3. School Project proposal and fund shall be considered as claims against the Special
Project Fund. These claims shall be according to the set of criteria, which shall be
formulated/created to address the policy and program objectives for the project and
at the same time improve budgeting and planning linkages.
5. GENERAL GUIDELINES
5.1. BEGUIN NATIONAL HIGH SCHOOL shall prepare budget proposals which are
cost-effective & focused towards the realization of the proposed project, the
following guidelines are prescribed:
5.1.1. To support school improvement project
a. This agency shall continue to device ways & means to allocate funds for
various priority improvement areas.
b. This agency shall integrate in the project proposal the program of work
and the implementation plan for the target project.
5.1.2. One Fund Concept
This special fund is specifically funded for special purposes only
which are not included as part of MOOE. Expenses for this fund shall
indicate official receipt of purchased materials including labor cost.
5.1.3. Scope of Budget
The school shall indicate in the budget proposal the scope of
improvement where the particular program as project is focused or
allocated for purposes of transparency and better support of stakeholders
for the school improvement.
6. BUDGET PREPARATION PROCEDURES & IMPLEMENTATION
6.1. Submission Procedures
6.1.1. Chairman of the proposed project shall be responsible for ensuring that
he/she prepares & submits proposal in accordance with guidelines and
submission schedule contained in the project timetable required by the school
administrator.
6.1.2. Chairman of the project shall submit the proposed project through the school
head, copy furnish the PTA officials and/or concerned stakeholders for cross
checking and approval.
6.1.3. The school administrator shall review the budgetary requirements as
stipulated in the Program of Work(POW) for further approval and budget
adjustment if needs arises.
6.1.4. The school, particularly the chairman of the project shall furnish a copy of
approved project proposal & POW during the Parents’ conference after the
completion of the project for transparency & accountability purposes.
6.2. Submission Requirements
The proposed project shall include the following:
6.2.1. Letter of endorsement to school administrator of the assigned chairman
highlighting the major project and the proposed budget;
6.2.2. Project proposal & Program of work;
6.2.3. Official receipts of purchased materials needed in completion of the project;
and
6.2.4. Documentation/photo during the implementation and after completion of the
project.
7. PROJECT IMPLEMENTATION
Activity Date of Implementation
NOTED BY:
NESTOR VALENZUELA KYLA GLOMAR JOAN N. GERALDINO CRISSA G. MARCOS
PTA President SGO President FACULTY President Sch. STEP Coordinator
APPROVED BY:
JOSEPH E. GATACELO
HT III/School Head