189 Shortcuts for Microsoft PowerPoint 2010 (Windows)

Show PowerPoint Presentation with Shortcuts Ctrl+a (on the Select all objects.
Slides tab)
F5 Start the presentation from the beginning.
Ctrl+a (in the Slide Select all slides.
N, Enter, Page Perform the next animation or advance to the next Sorter view)
Down, Arrow Right, slide.
Arrow down, /Spa Ctrl+a (On the Select all text.
ce Outline tab)

P, Page Up, Arrow Perform the previous animation or return to the Backspace Delete one character to the left.
Left, Arrow Up, /Ba previous slide. Ctrl+Backspace Delete one word to the left.
ckspace
Delete Delete one character to the right.
Slide Number +Ent Go to slide number.
er Ctrl+Delete Delete one word to the right.

B/. Display a blank black slide, or return to the Ctrl+X Cut selected object.
presentation from a blank black slide. Ctrl+C Copy selected object.
W/, Display a blank white slide, or return to the Ctrl+V Paste cut or copied object.
presentation from a blank white slide.
Ctrl+Z Undo the last action.
S Stop or restart an automatic presentation.
Ctrl+Y Redo the last action.
Esc/- End a presentation.
Ctrl+Shift+C Copy formatting only.
E Erase on-screen annotations.
Ctrl+Shift+V Paste formatting only.
H Go to the next slide, if the next slide is hidden.
Ctrl+Alt+V Paste special.
T Set new timings while rehearsing.
O Use original timings while rehearsing. Basic Text Navigation and Formatting
M Use a mouse click to advance while rehearsing. Ctrl+Shift+F Change the font.
1+Enter Return to the first slide. Ctrl+Shift+P Change the font size.
Ctrl+P Redisplay hidden pointer or change the pointer to a Ctrl+Shift+; Increase the font size of the selected text.
pen.
Ctrl+Shift+; Decrease the font size of the selected text.
Ctrl+A Redisplay hidden pointer or change the pointer to an
arrow. Arrow Left Move one character to the left.
Ctrl+H Hide the pointer and navigation button immediately. Arrow Right Move one character to the right.
Ctrl+U Hide the pointer and navigation button in 15 Arrow Up Move one line up.
seconds. Arrow Down Move one line down.
Shift+F10 Display the shortcut menu. Ctrl+Arrow Left Move one word to the left.
Tab Go to the first or next hyperlink on a slide. Ctrl+Arrow Right Move one word to the right.
Shift+Tab Go to the last or previous hyperlink on a slide. End Move to the end of a line.
enter while a Perform the "mouse click" behavior of the selected Home Move to the beginning of a line.
hyperlink is hyperlink.
selected Ctrl+Arrow Up Move up one paragraph.
Ctrl+Arrow Down Move down one paragraph.
Work with Text and Objects Ctrl+End Move to the end of a text box.
Alt+Shift+Arrow Promote a paragraph. Ctrl+Home Move to the beginning of a text box.
Left
Ctrl+Enter In Microsoft Office PowerPoint, move to the next title
Alt+Shift+Arrow Demote a paragraph. or body text placeholder. If it is the last placeholder
Right on a slide, this will insert a new slide with the same
Alt+Shift+Arrow Move selected paragraphs up. slide layout as the original slide.
Up Shift+F4 Repeat the last Find action.
Alt+Shift+Arrow Move selected paragraphs down. Ctrl+F Open the Find dialog box.
Down
Ctrl+H Open the Replace dialog box.
Alt+Shift+1 Show heading level 1.
Shift+F4 Repeat the last Find action.
Alt+Shift+<sc>+</sc Expand text below a heading.
Tab Move to the next cell in table.
>
Shift+Tab Move to the preceding cell in table.
Alt+Shift+- Collapse text below a heading.
Arrow Down Move to the next row in table.
Shift+Arrow Right Select one character to the right.
Arrow Up Move to the preceding row in table.
Shift+Arrow Left Select one character to the left.
Ctrl+Tab Insert a tab in a cell in table.
Ctrl+Shift+Arrow Select to the end of a word.
Right Enter Start a new paragraph in table.
Ctrl+Shift+Arrow Select to the beginning of a word. tab at the end of Add a new row at the bottom of the table in table.
Left the last row
Shift+Arrow Up Select one line up.
Shift+Arrow Down Select one line down.
Esc Select an object (with text selected inside the object).
Tab/Shift+tab until Select an object (with an object selected).
the object you
want is selected
Enter Select text within an object (with an object selected).

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189 Shortcuts for Microsoft PowerPoint 2010 (Windows)

Change Fonts and Formatting Alt+h, f, o Open the Clipboard.

Ctrl+Shift+F Open the Font dialog box to change the font.

Move around in Tables
Ctrl+Shift+P Open the Font dialog box to change the font size.
Tab Move to the next cell.
Ctrl+Shift+; Increase the font size.
Shift+Tab Move to the preceding cell.
Ctrl+Shift+; Decrease the font size.
Arrow Down Move to the next row.
Ctrl+T Open the Font dialog box to change the formatting of
characters. Arrow Up Move to the preceding row.
Shift+F3 Change the case of letters between sentence, Ctrl+Tab Insert a tab in a cell.
lowercase, or uppercase.
Enter Start a new paragraph.
Ctrl+B Apply bold formatting.
tab at the end of Add a new row at the bottom of the table.
Ctrl+U Apply an underline. the last row
Ctrl+I Apply italic formatting. alt, j, d, a, and then Launch the Selection pane.
pP
Ctrl+= Apply subscript formatting (automatic spacing).
Ctrl+Shift+<sc>+</s Apply superscript formatting (automatic spacing).
c> Manage Smart Tags

Ctrl+Space Remove manual character formatting, such as Alt+Shift+F10 Display the menu or message for a smart tag. If more
subscript and superscript. than one smart tag is present, switch to the next
smart tag and display its menu or message.
Ctrl+K Insert a hyperlink.
Arrow Down Select the next item on a smart tag menu.
Ctrl+Shift+C Copy formats.
Arrow Up Select the previous item on a smart tag menu.
Ctrl+Shift+V Paste formats.
Enter Perform the action for the selected item on a smart
Ctrl+E Center a paragraph. tag menu.
Ctrl+J Justify a paragraph. Esc Close the smart tag menu or message.
Ctrl+L Left align a paragraph.
Ctrl+R Right align a paragraph. Microsoft Office basics applicable to PowerPoint 2007
Alt+Tab Switch to the next window.
Manage Open and Save As dialog boxes Alt+Shift+Tab Switch to the previous window.
Alt+1 Go to the previous folder. Ctrl+W/Ctrl+F4 Close the active window.
Alt+2 Up One Level button: Open the folder up one level Ctrl+F5 Restore the size of the active window after you
above the open folder. maximize it.
Alt+3/Delete Delete button: Delete the selected folder or file. F6 Move a task pane from another pane in the program
Alt+4 Create New Folder button: Create a new folder. window (clockwise direction). You may need to press
F6 more than once
Alt+5 Views button: Switch among available folder views.
Shift+F6 Move to a pane from another pane in the program
Alt+L Tools button: Show the Tools menu. window (counterclockwise direction).
Shift+F10 Display a shortcut menu for a selected item, such as a Ctrl+F6 When more than one window is open, switch to the
folder or file. next window.
Tab Move between options or areas in the dialog box. Ctrl+Shift+F6 Switch to the previous window.
F4/Alt+I Open the Look in list. Ctrl+F7 When a document window is not maximized,
F5 Refresh the file list. perform the Move command (on the Control menu
for the window). Use the arrow keys to move the
window and when finished, press ESC.
PowerPoint Taks Panes
Ctrl+F8 When a document window is not maximized,
F6 Move a task pane from another pane in the program perform the Size command (on the Control menu for
window (clockwise direction). You may need to press the window). Press the arrow keys to resize the
F6 more than once window and when finished, press ESC.
tab, shift+Tab When a task pane is active, select the next or Ctrl+F9 Minimize a window to an icon (works for only some
previous option in the task pane, respectively. Microsoft Office programs).
Ctrl+Arrow Down Display the full set of commands on the task pane Ctrl+F10 Maximize or restore a selected window.
menu.
Print Screen Copy a picture of the screen to the Clipboard.
Arrow Down/Arro Move among choices on a selected submenu; move
w Up among certain options in a group of options in a Alt+Print Screen Copy a picture of the selected window to the
dialog box. Clipboard.

Space/Enter Open the selected menu, or perform the action

assigned to the selected button. Work with Dialog Boxes

Shift+F10 Open a shortcut menu; open a drop-down menu for Tab Move to the next option or option group.
the selected gallery item. Shift+Tab Move to the previous option or option group.
home, end When a menu or submenu is visible, select the first Ctrl+Tab Switch to the next tab in a dialog box.
or last command, respectively, on the menu or
submenu. Ctrl+Shift+Tab Switch to the previous tab in a dialog box.

page up, page Scroll up or down in the selected gallery list, Alt+Arrow Down Open a selected drop-down list.
down respectively. First letter of an Open the list if it is closed and move to an option in
home, end Move to the top or bottom of the selected gallery list, option in a the list.
respectively. drop-down list

Ctrl+spacebar, c Close a task pane. Arrow Keys Move between options in an open drop-down list, or
between options in a group of options.

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189 Shortcuts for Microsoft PowerPoint 2010 (Windows)

Esc Close a selected drop-down list; cancel a command

and close a dialog box.
Space Perform the action assigned to the selected button;
select or clear the selected check box.
Alt+ the letter Select an option; select or clear a check box.
underlined in an
option
Enter Perform the action assigned to a default button in a
dialog box.
Home Move to the beginning of the entry.
End Move to the end of the entry.
arrow left, arrow Move one character to the left or right, respectively.
right
Ctrl+Arrow Left Move one word to the left.
Ctrl+Arrow Right Move one word to the right.
Shift+Arrow Left Select or cancel selection one character to the left.
Shift+Arrow Right Select or cancel selection one character to the right.
Ctrl+Shift+Arrow Select or cancel selection one word to the left.
Left
Ctrl+Shift+Arrow Select or cancel selection one word to the right.
Right
Shift+Home Select from the cursor to the beginning of the entry.
Shift+End Select from the cursor to the end of the entry.

Work with the Selection pane.

F6 Cycle the focus through the different panes.
Shift+F10 Display the context menu.
Arrow Up/Arrow Move the focus to a single item or group.
Down
Arrow Left Move the focus from an item in a group to its parent
group.
Arrow Right Move the focus from a group to the first item in that
group.
* (on numeric Expand a focused group and all its child groups.
keypad only)
<sc>+</sc> (on Expand a focused group.
numeric keypad
only)
- (on numeric Collapse a focused group.
keypad only)
Shift+Arrow Up/Shi Move the focus to an item and select it.
ft+Arrow Down
Space/Enter Select a focused item.
Shift+Space/Shift+E Cancel selection of a focused item.
nter
Ctrl+Shift+F Move a selected item forward.
Ctrl+Shift+B Move a selected item backward.
Ctrl+Shift+S Show or hide a focused item.
F2 Rename a focused item.
Tab/Shift+Tab Switch the keyboard focus within the Selection pane
between tree view and the Show All and Hide All
buttons.
Alt+Shift+1 Collapse all groups.
Alt+Shift+9 Expand all groups.

Others
ctrl+shift+d Duplicates active slide

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