JCIP Form No.
020
Application for Affiliation
Page 1
Junior Chamber International Philippines
Global Leadership of Active Citizens
PHILIPPINE JAYCEES BLDG
14 Don A. Roces Ave., Quezon City
Tel./ Fax No. (02) 374-4138
E-mail: nom@[Link] Website: [Link]
CHAPTER EXTENSION KIT
GENERAL CHECKLIST OF REQUIREMENTS
REQUIREMENTS NO. OF COPIES NOTES STATUS
1. Application for Affiliation 3 Must be signed by the ff.:
1. President, Sponsoring LO
2. Secretary, Sponsoring LO
3. RVP of the Region
4. AVP of the Area ________
2. Article of Incorporation and LO should get prior
Constitution and By-Laws to JCIP endorsement if
be Marked as “Exhibit “A” 3 be registered with SEC ________
3. Membership Directory of at
least 25 members. To be
submitted together with a
brief Bio-data of each member 3 ________
4. Detailed organizational Chart 3 Marked as Exhibit “C” ________
5. Evidence of holding an Marked as Exhibit
Orientation Seminar & Vanguard “D1” and “D2”
Seminar 1 respectively ________
6. Accomplishment report of at
least one project either on
Leadership Development or
Community Development or
with supporting evidence of
such activities 2 Marked as Exhibit “E” _________
7. A one-year Development Plan
Or Program of future Activities 2 Marked as Exhibit “F” _________
8. Membership Dues of all
Member, minimum of
Twenty (25) members at
P________ per member
9. Affiliation fee of P2,500.00 _________
Received by:
____________________________
JCIP Secretariat
____________________________
Date Received
JCIP Form No. 020
Application for Affiliation
Page 2
Junior Chamber International Philippines
Global Leadership of Active Citizens
PHILIPPINE JAYCEES BLDG.
14 Don A. Roces Ave., Quezon City
Tel./Fax No. (02) 374-4138
E-mail: nom@[Link] Website: [Link]
APPLICATION FOR AFFILIATION
(with JCI Philippines, Inc.. & Junior Chamber International)
1. CHAPTER APPLICANT
1.1 Name : ___________________________________________________________________
1.2 Address : _________________________________________________________________
2. BRIEF HISTORY (Use separate sheet if necessary)
2.1 Date Organized : _________________ Founder/Person Responsible
2.2 How Organized : _____________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
___________________________________________________________________________________
2.3 Aims & Purposes: ____________________________________________________________________
_________________________________________________________________________________________
___________________________________________________________________________________
2.4 Manner in which it is has been associated with or become interested in the JCI Movement
___________________________________________________________________________________
_________________________________________________________________________________________
___________________________________________________________________________________
2.5 Progress and current status as an organization : ___________________________________
_________________________________________________________________________________________
___________________________________________________________________________________
3. OFFICERS AND DIRECTORS : ELECTIVE AND APPOINTED
POSITION NAME ADDRESS
____________________________ ________________________ _________________________
____________________________ ________________________ _________________________
____________________________ ________________________ _________________________
____________________________ ________________________ _________________________
____________________________ ________________________ _________________________
____________________________ ________________________ _________________________
____________________________ ________________________ _________________________
____________________________ ________________________ _________________________
JCIP Form No. 020
Application for Affiliation
Page 3
POSITION NAME ADDRESS
______________________ __________________________ ________________________________
______________________ __________________________ ________________________________
______________________ __________________________ ________________________________
______________________ __________________________ ________________________________
______________________ __________________________ ________________________________
______________________ __________________________ ________________________________
______________________ __________________________ ________________________________
______________________ __________________________ ________________________________
______________________ __________________________ ________________________________
______________________ __________________________ ________________________________
______________________ __________________________ ________________________________
______________________ __________________________ ________________________________
ENCLOSED ARE THE FOLLOWING :
4.1 Articles of Incorporation and the Constitution and By-Laws (3 copies) to be marked as Exhibit “A”.
In case to be registered with SEC, the LO should get prior endorsement to JCI Philippines.
4.2 Complete Membership Directory (3 copies) to be marked as Exhibit “B” together with Biodata of
each of the registered member (at least 25 members).
4.3 Detailed Organizational Chart (3 copies) marked as Exhibit “C”.
4.4 Evidence of holding an Orientation Seminar and Vanguard Seminar to be marked as Exhibit “D”
Evidence of holding and orientation seminar and vanguard seminar to be marked as Exhibit “D1” and
Exhibit “D2” respectively.
4.5 Accomplish report of least one project either on leadership development or community development
with supporting evidence to marked as Exhibit “E” (2 copies).
4.6 A one year development seminar plan or program of future activities marked as Exhibit “F” (2
copies).
4.7 Membership dues for _____________ members in the amount of ___________________________
(P_______________) PESOS.
We hereby certify that all information including enclosures herewith given in this application is true and
correct.
___________________________ _____________________________
President Secretary
JCIP Form No. 020
Application for Affiliation
Page 3
5 Sponsorship:
5.7 Sponsoring Chapter __________________________________________
We hereby certify that the Board of Directors of ____________________
In its meeting held on _______________________ has approved to endorse and sponsor the
affiliation of ___________________________ to the JCI Philippines, Inc.
___________________________ ________________________
President Secretary
Sponsoring Chapter Sponsoring Chapter
Address: Address:
___________________________ ________________________
___________________________ ________________________
___________________________ ________________________
5.8 Endorsement of Area & Regional Officers:
We hereby endorse for approval the application of ___________________________ to the
JCI Philippines, Inc.
___________________________ ________________________
National Vice President Area Vice President
5.9 We have reviewed the Application for Affiliation documents of ___________________________
and therefore endorse to the National Board for its approval.
___________________________ ________________________
National Chairman Gen. Legal Counsel
Ext. & Membership Commission Chairman, Admission Committee
6 Approval of Affiliation:
6.7 Date of Receipt __________________
6.8 Date Approved __________________
6.9 Board Resolution No. _____________
RECORDED AND NOTED BY:
APPROVED BY:
_______________________
National Secretary-General
________________________
National President
CHAPTER EXTENSION KIT SAMPLE FORM
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CONSTITUTION AND BY-LAWS
OF THE
______________________________
(The specimen Constitution which follows is intended solely as a guide in drafting or reviewing its Constitution, a LO (Local
Organization should constantly bear in mind its own particular needs and circumstances.)
CHAPTER I – NAME
ARTICLE 1.1. NAME. This association shall be known as the JCI ______________, Inc. and hereinafter in this constitution shall be
referred to as “The Association.”
CHAPTER II – AFFILIATION
ARTICLE 2-2 AFFILIATION. This Association shall be (and is hereby affiliated JCI Philippines, Inc. and Junior Chamber International
and this shall be involve:
1. Acceptance of the JCI Creed.
2. Compliance with the Constitution and by-law’s of the JCI Philippines Inc. and Junior Chamber International insofar as
these effect the function of a local organization member.
CHAPTER III – PURPOSE
ARTICLE 3-2 PURPOSE. The purpose this Association, inspired by the JCI Creed shall be: to develop the individual abilities and
stimulates the joint efforts of young men to improve the economic, social and spiritual well-being of mankind by:
1. Development of an awareness and acceptance of the responsibilities of citizenship.
2. Individual participation in internal training programs to develop leadership potential.
3. Active participation in planning and executing programs for the development of the individual and the community.
4. Promotion of economic development.
5. Furtherance of understanding, goodwill, and cooperation among all people.
CHAPTER IV – MEMBERSHIP
ARTICLE 4-1 QUALIFICATION. Individual Membership in this Association shall be open to young men and women of good moral
character between the ages of twenty-one (21) and forty (40).
ARTICLE 4-2 REQUIREMENT. Applications shall be in writing and made in the form prescribed for that purpose and accompanied by
dues of the first year’s subscription. All application must be sponsored by two members in good standing and must be accepted by a majority
vote of the Board of Directors.
ARTICLE 4-3 AGE LIMIT. This association shall maintain a minimum age limit of eighteen (18) and a maximum age limit of not more
than forty (40) year’s for individual members provided that membership shall be continued until the end of the calendar year in which the
person reaches the age of forty (40) years, except the Immediate Past President who may serve in that capacity for not more than one (1)
year.
ARTICLE 4-4 OTHER MATTERS.
Section 1. Honorary Members. (Include definition, qualification, rights, etc.).
Section 2. Sustaining Members. Any reputable individual or entity desiring to assist financially in extending and promoting the purposes of
this Association shall be eligible for membership as a Sustaining Member.
(Note: Provision any be made for other memberships may be determine by the members. These positions are simply complimentary,
carrying with them the right to attend meetings and to speak, but not make motion or vote. These memberships are usually exempted for fees
or dues.)
ARTICLE 4-5 DUES. The annual dues or subscription of the Association shall be ________________________ for individual members
(and if applicable _____________________________ for other members.
ARTICLE 4-6 DUES DATE. The annual dues shall be payable in advance and shall become due on the first day of
_______________________ each year.
ARTICLE 4-7 TERMINATIONS. Any individual member whose dues are in arrears for more than sixty (60) days shall not be entitled to
vote at meetings of the Association. A member whose dues are more than ninety (90) days arrears automatically cease to be a member.
CHAPTER V – MEETINGS
ARTICLE 5-1 ANNUAL GENERAL MEETINGS. The purpose and business of the Annual Meeting shall be:
1. To receive the Annual Report of the Board of Directors and to receive the accounts for the year.
2. To elect officers for the forthcoming year.
3. To approve the appointment of honorary auditors, public relations officers and others who are not members of the
Board of Directors.
4. To transact any other businesses appropriate to an Annual General Meeting.
ARTICLE 5-2 DATE. The annual general meeting of this association shall be in __________________________ each year.
ARTICLE 5-3 NOTICE. Written notice of each Annual General Meeting shall be dispatch by the Secretary to every Individual Member of
the Association at least thirty (30) days prior to the date of the meeting. At least seven (7) days before the Annual General Meeting the
Secretary shall send to each individual member an agenda showing the business to be conducted and a list of those properly nominated and
eligible for election to the Board of Directors.
ARTICLE 5-4 VOTING. At the Annual General Assembly Meeting, each individual member in good standing and resent shall be entitled to
one vote. Voting shall be determined by at least one-third (1/3) of the members present and voting.
ARTICLE 5-5 PROXIES. Proxies shall not be recognized and no person may cast more than one (1) vote.
ARTICLE 5-6 QUORUM. At any General Meeting, twenty five percent (25%) of the total membership shall constitute a quorum.
ARTICLE 5-7 GENERAL MEETING. This Association shall be held regular (weekly, by-weekly, monthly, otherwise) membership
meetings on such dates as may be decided to conduct its general and current business.
ARTICLE 5-8 SPECIAL GENERAL MEETING. Special General Meeting may be called at any time by the President or Board of Directors
or at the request in writing of _____________________ individual members, the object of such meeting must be stated at the time of
requisition and not less than fourteen (14) days of notice such a meeting must be given to all members of the Association.
CHAPTER VI – OFFICERS
ARTICLE 6-1 ELECTED MEMBERS. The elected officers of this Association shall be the President, Secretary, Treasurer, and the Vice
Presidents for Internal and External.
ARTICLE 6-2 ELECTIONS.
Section 1. When. Each year at the Annual General Meeting of the Association
there shall be the elected officers (as listed in article 6-1) for the
forthcoming year.
Section 2. Eligibility. No officer shall be eligible to hold the same office for
more than one term. A person may be re-elected to any office he
may have held the preceding year.
ARTICLE 6-3 NOMINATIONS. Nominations shall be by means of a ballot paper stating the name of the nominee, the office for which he
is standing, and must be supported by two members in good standing. The nominee must also deliver to the secretary, at least ten (10) days
before the Annual General Meeting, his written consent to serve, if elected.
ARTICLE 6-4 VOTING METHOD. Each post shall be balloted separately and a majority of the vote cast must be obtained by each officer
to be elected.
ARTICLE 6-5 PERIOD OF OFFICE. Elected officers shall hold office for a period of one (1) year commencing
________________________ following their elections.
ARTICLE 6-6 VACANCIES. Vacancies in the Board of Directors or any in any office, shall be filled by a vote of the Board of Directors,
and such a member shall held office for the unexpired portion of the term of office of the original holder.
CHAPTER VII – OFFICERS DUTIES
ARTICLE 7-1 DUTIES. The duties of the elected officers of this Association shall be:
1. The President is responsible for the control and supervision of the affairs of the Association and shall make an annual report
on its activities to the members. He shall preside at all Board of Directors, Executive, General Membership and Special
Membership Meetings.
2. The Secretary shall issue notices of all meetings whatever nature to the members and is responsible for keeping a permanent
record of the minutes of such meetings, which shall be open inspections by members at all reasonable times.
3. The Treasurer shall issue notices of dues payable, be responsible for their collection and keep the books of the Association.
He shall also be responsible for the disbursement of monies at the direction of the Board of Directors, and for the preparation
of an annual report on the financial affairs of the organization and quarterly financial statements, all checks and other orders
relating to the banking accounts of the Association shall be signed by the President or Executive Vice President and
countersigned by the Secretary or Treasurer.
CHAPTER VIII – BOARD OF DIRECTORS
ARTICLE 8-1 COMPOSITION. The Board of Directors shall be composed of the President, the Vice President, Immediate Past President,
Secretary, Treasurer, Members of the Board of Directors shall be elected in the manner prescribe by the Article of this Association and shall
hold office for the period laid down therein.
ARTICLE 8-2 DUTIES. The government of this organization shall be vested in the Board of Directors. During their time of office, they
shall have control of the property of this Association, and the administration of its funds.
ARTICLE 8-3 VOTING.
Section 1. Procedure: At all meetings of the Board of Directors each
member of the Board present shall be entitled to one vote.
Voting shall be determined by a show of hands.
Section 2. Quorum: Majority members present at any meeting of the Board
of Directors (or____ percent of the Board) shall constitute a
quorum.
ARTICLE 8-4 MEETINGS. Meetings of the Board of Directors shall be held the last day Saturday of every month. Five clear days notice of
such meetings shall be given to each member by the Secretary.
ARTICLE 8-5 SPECIAL MEETINGS. Special meetings of the Board of Directors may be called by the President or Secretary upon request
of at least one third (1/3) of the members of the Board.
CHAPTER IX – EXECUTIVE COMMITTEE
ARTICLE 9-1 COMPOSITION. The Executive Committee shall be composed of the President, Vice President’s, Secretary and Treasurer.
ARTICLE 9-2 DUTIES. The Executive Committee shall:
1. Be responsible for the administration of the Association within the
powers vested in it by the Board of Directors.
2. Handle recurring or non-recurring administrative activities not
normally dealt with the commissions.
3. Serve as the finance committee.
4. Recommend action to the Board of Directors.
ARTICLE 9-3 VOTING.
Section 1. Procedure: At all meetings of the Executive Committee each
members shall be entitled to one vote.
Section 2. Quorum: A majority of the members of the Executive
Committee shall constitute a quorum.
ARTICLE 9-4 MEETINGS. Meetings of the Executive Committee will be held on the Sunday evening of each week.
CHAPTER X – COMMISSIONS
ARTICLE 10-1 COMMISSIONS. To facilities the achievement of the purposes of this Association, its program activity shall be divided
among eight (8) COMMISSIONS, designated as follows:
1. Education & Youth Affairs Commission
2. Community Development Commission
3. Leadership Development Commission
4. International Affairs Commission
5. Economic Affairs Commission
6. Records, Recognition and Awards Commission
7. Public Relation Commission
8. Extension & Membership Commission
9. Governmental Affairs Commission
10. Ways and Means Commission
ARTICLE 10-2 COMMISSIONERS. The President may appoint, subject to ratification by the Board of Directors, a Commissioner for its
program approved and budgeted for: to be responsible for its promotion, activities and coordination. The Commissioner shall report on the
activities of his program at such intervals as may be determined by the Board of Directors.
==============================================================
SAMPLE EXTENSION KIT SAMPLE FORM
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ARTICLES OF INCORPORATION
OF
JCI _______________________________ .
KNOW ALL MEN BY THESE PRESENTS:
THAT WE, all of legal age, citizens of the Philippines and residence of
___________________________________ have this day voluntarily associated ourselves together for the purpose
of forming a non-stock corporation under the Laws of the Republic of the Philippines.
AND WE HEREBY CERTIFY:
FIRST: That the name of the corporation shall be:
JCI _____________________________________
SECOND: That the purpose for which this corporation is formed are:
1. To foster and promote the growth and development of civic services through the organized efforts of young
men of the community; to promote the welfare of the community and its citizens through active, constructive
projects; provide the young men consisting its membership, training in leadership genuine and abiding interest
in their community, its problem and their solutions, and to develop true friendship and race;
2. To promote an integrated program of education, sports and community service with special emphasis on the
youth of the land in order to combat the problems of juvenile delinquency; and to serve as the nucleus of this
integrated program to establish youth centers with adequate recreational facilities and educational
paraphernalia:
3. To cooperate closely with the government in the implementation of integrated program of moral regeneration
of the youth, and community services.
4. To mobilize all possible resources, human or material, national or international, public or private, to carry out
this program of moral rejuvenation of the youth and community service, thus reserving for this land of ours a
firm foundation of a democratic way of life;
5. To collect dues from members and whenever so required to make special assessments in such amount as will
be necessary to accomplish any or all of the foregoing
purposes:_________________________________________________________________________________
___________________________________________________.
6. To do and perform all acts which may legally be done by non-stock corporations organized under and in
accordance with the laws of the Philippines and all other things incident to and necessary for the same
execution of the purposes mentioned above provided that the same are not contrary to the laws of the
Philippines.
THIRD: That the place where the principal office of the corporation is to be established or located at
________________________, Philippines.
FOURTH: That term for which said corporation is to exist shall be fifty (50) years from and after the date of
incorporation.
FIFTH: that the names and residences of the Incorporations of said corporation are as follows: (List names and
addresses)
NAMES NATIONALITY ADDRESS
____________________ ___________________ ______ ________________
____________________ ___________________ ______ ________________
____________________ ___________________ ______ ________________
____________________ ___________________ ______ ________________
____________________ ___________________ ______ ________________
____________________ ___________________ ______ ________________
____________________ ___________________ ______ ________________
____________________ ___________________ ______ ________________
____________________ ___________________ ______ ________________
SIXTH: That the names of Board Members of the organization shall be fifteen (15) and they shall be persons of
good character and standing in the community and shall be active or associate members of the civic organization
known as the Junior Chamber of _____________________________________, INC.
SEVENTH: That the names and residence of the Board of Directors of the Corporation who are to serve until their
successors are elected and qualified as provided in the by-laws are as follows:
NAMES RESIDENCES
___________________ ____________________ ______ ________________
___________________ ____________________ ______ ________________
___________________ ____________________ ______ ________________
___________________ ____________________ ______ ________________
___________________ ____________________ ______ ________________
___________________ ____________________ ______ ________________
EIGTH: That the funds devoted to the maintenance and undertakings of the corporation in the perpetuation of its
various purposes be derived from membership dues and special assessments against all members.
NINTH: That _______________________________ has been elected by the members as Treasurer of the
Corporation to act as such until his successor is duly elected and qualified in accordance with the by-laws and that
as such Treasurer, he has been authorized for the corporation to receive in its name all funds received by the
Corporation.
IN WITNESS WHEREOF, we have here unto set our hands this _____________ day of
______________________ 200_____ at __________________________ Philippines.
WITNESSES:
___________________ __________________ ______ __________________
___________________ __________________ ______ __________________
___________________ __________________ ______ __________________
___________________ __________________ ______ __________________
___________________ __________________ ______ __________________
JCIP FORM NO. 020
EXHIBIT “B”
MEMBERSHIP DIRECTORY
LOCAL ORGANIZATION: ____________________________
ADDRESS: _________________________________________
_________________________________________
Note: (Membership should not be less than 25 members)
NAME ADDRESS AGE OCCUPATION
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SUGGESTED LO STRUCTURE
GENERAL MEMBERSHIP
BOARD
of
EXCOM
PRESIDENT
EXECUTIVE VICE PRESIDENT
VP DEVELOMENT VP PROGRAMS
AUDITOR LEGAL COUNSEL INTERNAL AFFAIRS EXTERNAL AFFAIRS SECRETARY TREASURER PRO
DIRECTOR for DIRECTOR for DIRECTOR for DIRECTOR for International
(MOTIVATE (Individual) Business (INVEST) Community (IMPACT) (COLLABORATE)
Project Commissioner Commission Project Project Project Proj. Project Commissioner
Chair for er for Chair Chair Chair Chair Chair for
Project
Chair