Non- Exempt Employee Timesheet Instructions

This timesheet process should be follwed by all MSB / GC employees to assure Fair Labor Standards Act (FLSA) compliance. The
timesheet contains instructions that explain how to fill out the timesheet. The timesheet will be used to calculate your pay and is
required for MSB / GC records. Therefore, it is important that you complete the form accurately and on time. The following is an
outline of the timesheet process:

Using Excel, open the timesheet and complete your campus location and payperiod dates. The payperiod will run the first of the
l month through the 15th and the 16th through the last date of the month.

Check the box which applies to you, indicating either full-time or part-time employment status. If you are unsure about your
l employment status please contact your supervisor or the HR department.

All full-time employees are expected to work a 40 hour work week. If you work less than 40 hours in a week and do not indicated
l a type of paid time off to use for the non-worked time, you will not be paid for the non-worked time.

Week 1, Week 2, and Week 3 time entry boxes must be completed accurately. Enter the date, time in, lunch out, lunch in, and
l time out exactly. Calculations in the spreadsheet will then round the daily total to the nearest quarter hour for payment.
For example: if your daily total is 8 hours and 7 minutes, you will be paid for 8 hours. If the daily total is 8 hours and 10 minutes,
you will be paid for 8.25 hours. you must take your meal and break periods as required by law. You must accurately sign in and
out for your mandatory lunch period.

Record your hours of work each day accurately. Due to FLSA regulations, time cannot be carried between weeks. Hours
l worked within the designated workweek (Sunday - Saturday) must be documented and paid within that week. For example: You
cannot work 42 hours in one weeek and 38 hours in the second week within the pay period to make 80 hours. You must be paid
for the extra two hours from the first week at the overtime rate.

l Hours paid, but not worked, such as Holiday, Vacation, and Sick days must be recorded in the Total Other Hours column. In the
Type of Hrs column, indicate the type of time you are using:

"S" = sick, "V" = vacation, "H"= holiday, "JD" = jury duty, "P" = personal. Partial days off should be taken only in 1/2
day increments. Example, if you are working a half day and taking a half day of vacation, you should record that day
as follows:

Time In Time Out Total Hrs Worked Total Other Hrs Type of Hrs
8:00 12:00 4 4 V

Only non-exempt employees can earn additional straight pay or overtime pay. Hours paid but not worked such as holidays,
l vacation days, personal days, and sick days are not counted as time worked for overtime pay purposes. An employee must have
worked time in excess of 40 hours in a work week to be paid at the overtime rate. An employee may be paid overtime for work
outside the office if directed to do so by the employee's immediate supervisor. You must receive advance approval from your
supervisor before you are authorized to work any overtime.

l Remember to sign and date the timesheet. Then complete the Supervisor Name.

l Your supervisor will review the timesheet, complete the total boxes, sign and date the timesheet.
 Non-exempt Employee Timesheet
Campus
Payperiod:
Location: Middleton, WI 1/2/2011 - 1/8/2011
Department Hours
Name: Education Employee Status: PT 40:00

Last Name: First Name:

Week 1
Total
Total Hours Other Type of
Date Day Time In Lunch Out Lunch In Time Out Worked Hours Hrs PLEASE NOTE:
Full-time employees: Please
1/2/2011 Sunday use the Type of Hrs column to
identify hours to be paid
1/3/2011 Monday which were not actually
worked; i.e. vacation, sick,
1/4/2011 Tuesday jury duty, bereavement, etc.

1/5/2011 Wednesday

1/6/2011 Thursday

1/7/2011 Friday

1/8/2011 Saturday

Total Hours to be Paid: 0:00

Regular Hours to be Paid: 0:00

Overtime (X 1.5) Hours to be Paid: 0:00

* Employee Signature Date Supervisor Signature Date

1/10/2011

Type/Print Supervisor Name

Jodi Sherman

* By signing this form, I acknowledge that the reported hours are true and accurate. I have been given the opportunity and
have taken all meal periods and rest periods as required by law.

* PLEASE SEE TIMESHEET INSTRUCTIONS *

For Supervisor Use Only Pre-approved Overtime:

Total Additional Regular Hours To Be Paid:

Total Overtime Hours To Be Paid:

Pay Date: