CHECKLIST

BASED ON PSC DEFICIENCIES

Note: This checklist is based on PSC deficiencies noted on ships and do not cover the whole requirements of
Conventions or Regulations.
Certification and Class reports
Item Common deficiencies Check items Finding Corrective
Action
Statutory / mandatory Manning not in accordance Is Manning as per minimum
certificates with minimum safe manning safe manning document?
document.

Found vessel’s statutory

certificates expired.
Are all mandatory statutory
MLC Certificate not on board. certificates original copies
on board and valid?
The ISPP certificate found on
board as a "Statement “and
not as a certificate.

Wrong entries in IAPP Is IAPP supplement correctly

supplement. filled?
Certificate of Master Certificate of Competency for Are all crew is in possession
and officers engine crew expired during of valid STCW certificate as
the voyage. required by the safe
manning requirement?
Crew not holding flag
endorsement.
Documents Certificates L/B davits and Is vessel in possession of
cranes expired. valid servicing certificate of
davit and cranes as required
by SOLAS?

Annual Service for breathing Is Breathing apparatus

apparatus found overdue. serviced annually and
records maintained?
Numbers of shipboard oil
response equipments in Are equipment listed in
SOPEP not stated. SOPEP are maintained and
SOPEP reviewed for
applicable equipment?
 CHECKLIST
BASED ON PSC DEFICIENCIES
Corrections made in garbage Is correction under
record book - signature mandatory document/
missing. record has been supported
by signature of responsible
Corrected entries found in oil person?
record book without the
signature of the officer in
charge.

Rest hour records not filled Are all ship board person
up appropriately. following MLC requirement
and record are maintained?

On board complain procedure

not able to present.

IAMSAR manual Vol III old Are mandatory publications

edition. maintain/updated on board?

Amendments & Index of Are mandatory records

amendments for CSR not including amended records
available during inspection. of document available on
board?

Medical certificate expired - Are all crew in possession of

Two crew members with valid medical certificate?
expired medical certificates.

Hull & Deck Related

Item Common deficiencies Check items Finding Corrective
Action
Load lines & Draft Load line mark - not consisted Are Load line marking and
marks with load line certificate draft marking
painted/visible and
Draft marks not clearly visible permanently marked?
Ship Identification IMO No. and ship’s name not Is IMO No. marked at
details clear required locations as per
SOLAS XI-1?
Deformation and Deformations observed in If vessel had any
damages of deck and various compartments but no collision/damage, was it the
hull parts accident report found. reported to class & flag?

Was the vessel issued with

COC or permanent repair
carried out?
 CHECKLIST
BASED ON PSC DEFICIENCIES
Hull/ deck corrosion Corrosion found on main deck Are vessel weather deck
and structure. are/superstructure
maintained?
Accommodation/superstructure
lights brackets were found
heavily wasted.

Catwalk ladder steps corroded.

Ventilators and Air Some air pipes on deck found
pipes rusted and poorly maintenance
Are items fitted on
Ventilators, air pipes, casings weather deck e.g. air pipe/
not as required – Vent head ventilator maintained as
floater blocked by wire mesh.
per /regulation
Position indicator open and requirement?
close not marked in ventilator of
steering gear room.
Water and weather W/T door located on main
tight openings deck found with wasted sides.

In steering gear room one Are watertight doors/ sky

watertight door is missing light/Hatch covers on
handle. superstructure are
maintained?
Galley sky light plate corroded
and wasted.
Cargo Securing Heavily wasted and unusable Are equipment / devices
arrangements portable cargo securing are clearly marked placed
devices e.g. lashing bars, two in designated area?
buckles twist leaks etc.

Person in-charge of cargo Are personnel are familiar

operations - unable to with shipboard operation
demonstrate a familiarity to the and procedure?
ship's cargo securing manual.

Hatch Coaming channel drains

found not maintained
 CHECKLIST
BASED ON PSC DEFICIENCIES
Deck Machinery and SWL marking on gangway
equipment bottom platform is faded on
way.

Port accommodation stanchion Are deck equipment

upright securing device not maintained properly and
working. marked for applicable
SWL?
Fenders around the vessel to
be replaced and repaired
Are all deck machinery
Cargo water ingress system not maintained as per PMS?
functioning.

Mooring winch on poop deck

leaking hydraulic oil.

Propulsion & Auxiliary Machinery

Item Common deficiencies Check items Finding Corrective
Action
Main Propulsion - Aux. generator #1 - Leakage
main engine ; Aux., sighted underneath & oil
engines accumulation.

Temp. gauges for M/E jacket

cooling not working

Aux. Eng. Jacket cooler S.W.

line holed.

110/220 V low insulation.

Are engine room
Boiler level indicator
machineries tested and
malfunction.
maintained as per
manufacturer’s guidelines
F.O .circulating pump #1 & 2
and PMS?
seal found leaking.

Air compressor No. 2 found

out of order.

Extra generator on deck not

class approval.

Stern and Bow thrusters out

order no possible test.
 CHECKLIST
BASED ON PSC DEFICIENCIES
Emergency Generator Emergency generator out of
and Emergency order & not possible to test.
equipment
Emergency generator require
cleaning under generator. Are Shipboard critical
machinery tested as per PMS
Short of Non-conducting mat and Equipment are
in front of emergency battery maintained properly?
switchboard in electrical
equipment room.

Lighting in emergency escape

not working (inadequate).
Steering Gear Leakage observed on steering
gear platform.
Are Shipboard Emergency
Emergency steering gear Equipment tested as per
system can’t be tested. regulation and maintained
as per PMS?
Emergency phone from
steering gear platform not
working.
Alarm UMS alarm in Engineer’s
cabin malfunction
Are Shipboard alarm system
Audio/visual in some E/R regularly tested and records
spaces not Operational. of tests are maintained as
per PMS?
The boiler cannot provided an
alarm in case of flame failure.

Fire Safety Measures

Item Common deficiencies Check items Finding Corrective
Action
Quick Closing valves/ Quick closes valves found Are all the quick closing
Devices non-operational or valves tested on regular
disconnected basis for proper operation
and the crew is familiarize
with the operation of the
same in case of emergency?
 CHECKLIST
BASED ON PSC DEFICIENCIES

Cleanliness of E/R oily & dirty (fire hazard) - Are E/R spaces kept free of
E/R spaces Purifier area, A/E found with oil traces and cleaned
oil.
regularly to avoid any fire
risk?
Oil accumulation in E/R bilge
wells.

Is the Emergency fire pump

Emergency Fire pump Emergency fire pump is not
tested and maintained in
operational or found not
proper operational
building sufficient pressure.
condition at all the times?

Fire detection and Fire safety measures - fire

Alarm system detection and alarm system Are Fire Fighting / Fire
installed on board detection equipment are
malfunctioning tested regularly and
maintained properly as per
Fixed gas sampling system in regulation?
not found operational and
with fault alarm.
Fire fighting Fire line found leaking. Are Fire Fighting equipments
equipments are tested regularly and
Fire hose box with missing fire maintained properly as per
hose. regulation?

Deck isolation valve not fully Are documents and records

closed. of testing and certificated
related to fire system
Some fire hydrant nozzles maintained and available
missing on deck fire box. readily for inspection?

Portable fire extinguisher in Are all the crew given

E/R space found expired. relevant familiarization
training, participated in drills
Portable / Non portable fire towards Firefighting
extinguishers are placed in equipments available
designated areas and onboard
condition found satisfactory
and fully charged (Any flag Is length of Fire hoses as per
specific requirements are respective area?
complied with)

The length of fire hoses

exceeds 15M in the engine
room (at least 3).
 CHECKLIST
BASED ON PSC DEFICIENCIES
Fire Prevention Self-closing fire doors of
steering gear room kept open
by ropes.

Three fire doors in Are all Shipboard fire

accommodation found not Prevention equipment re
closed properly tested and maintained
as per regulation?
The waste storage bins being
used inside the ship's
accommodation areas were
not made of non-combustible
materials.

The fire integrity of deck

between bridge deck and "C"
deck was destroyed and this
penetration was not sealed Are cable penetrations in
properly. BHD sealed properly?

Cable penetrated A-Class BHD

between Nav. radio lock and
well house, but the
penetration was not sealed
properly.
Symbols and signs IMO symbol of fire control Are all relevant IMO symbols
plan to indicating its location
provided for the FFAs.
not available.
 CHECKLIST
BASED ON PSC DEFICIENCIES
Life Saving Appliances
Item Common deficiencies Check items Finding Corrective
Action
Lifeboats/ Rescue boat Life boats entrance door
defective and reflective
tape not in good condition.

Life boat food ration not

sufficient/ expired.
Are all LSA equipment tested and
One hole on portside life maintained as per SOLAS Chapter
boat body was found, III for weekly, monthly schedule.
safety belt on life boat
broken, after door access
to life boat cannot be
closed tightly.

The port side lifeboat's

engine was unable to be Are the relevant training
started up using No. 2 manuals, drill records,
battery set. familiarization training records
for all crew towards LSA
L/B inventories were not equipment available onboard.
stored properly.

The windows of lifeboat

cannot see clear outside/
Lifeboat windows are
cracked

Lifesaving appliance –
Training manuals missing
(Recreation rooms).
Life-raft Life-raft annual servicing Are all LSA Equipment are
overdue. maintained and records for
same available as per SOLAS
HRU line of the life-raft not Chapter III
secured properly.
 CHECKLIST
BASED ON PSC DEFICIENCIES
Immersion suits not Are required quantity of
provided with separate immersion suits maintained
gloves and are to be worn onboard and crew is aware of
in conjunction with a life requirements of SOLAS
jacket, confirmation that compliance.
the life jacket provided on
board are with quick and
positive means of closer
that do not require tying of
a knot.

Safety of Navigation
Item Common deficiencies Check items Finding Corrective
Action
Charts
Chart & publications not
Are all Nautical Publication
up to date.
Charts are maintained as per
SOLAS Chapter V.
Last notices to mariners
not on board.

Lights ALDIS lamp not

operational. Are all navigation lights tested
on regular basis for proper
Navigation light found not working condition and
working or not properly maintained.
secured
VDR/S-VDR SVDR not working Is the bridge navigation
equipment well maintained as
Ship equipped with ECDIS. per SMS.
New officer without
specific training.
All records of the maintenance
relevant to navigation
equipment available onboard
 CHECKLIST
BASED ON PSC DEFICIENCIES
Bridge navigation Bridge magnetic compass
Are Navigational equipment
equipment and other deviation not recorded
working conditions are maintained and records for
same available as per SOLAS
BNWAS not working. Chapter V requirement?
Bridge window not clear/
visibility poor?
Are window wipers been
One window wiper of
regularly tested for proper
navigation bridge is not
operation
working properly.

Radio Equipment
Item Common deficiencies Check items Finding Corrective
Action

Battery Capacity test record for Is a record of testing,

GMDSS batteries not maintenance and renewal for
available on board. battery and charging
equipments available onboard
No record of renewal of and Record of same maintained
batteries. as per SOLAS Chapter IV?

EPIRB annual test cert. Are particulars of annual test

EPIRB MMSI wrong. cert. in order?

One SART not stowed in Are SART in free-fall life boat

SART free-fall lifeboat/ SART maintained?
seal missing.

MARPOL-ANNEX I
Item Common deficiencies Check items Finding Corrective
Action
Oily water separator Oily water separator Is OWS / ODME Equipment are
and filtering inoperative. tested regularly & maintained
equipment as per regulation and Records
ODME printer not working
of Calibration and Notices are
properly. placed as per Annex I?
 CHECKLIST
BASED ON PSC DEFICIENCIES
Three-way valve of OWS Is crew properly trained for
inoperative during the onboard equipment operation
operational fleet of OWS and maintenance as per
and 15 ppm. manufacturer’s guidelines?

Oily water separator shell

leakage temporarily
repaired with plastic steel.

OWS operation can’t be

demonstrated.

MARPOL-ANNEX IV
Item Common deficiencies Check items Finding Corrective
Action
Sewage treatment Sewage treatment Is the sewage treatment plant
plant discharge pump out of and related equipment
service. properly maintained?

Sewage treatment plant

Are all safety cut-outs and
dirty and the watching pipe
related equipment tested
was painted.
timely and record for the same
is available?
Discharge rate form of
holding tank not provided Is the record for discharge rate
during inspection. for the plant available
onboard?
Sewage treatment plant
missing on board and no
any sewage holding tank Is the ISPP certificate applicable
provided on board whereas for that vessel?
vessel found issued with
International Sewage
Pollution Prevention
Certificate mentioning STP
fitted on board.

MARPOL-ANNEX V
Item Common deficiencies Check items Finding Corrective
Action
Garbage Master has not verified Is Garbage record book
GRB. properly maintained?

Garbage separation not

Is garbage properly segregated
carried out properly.
at all times?
 CHECKLIST
BASED ON PSC DEFICIENCIES

Is garbage management plan

displayed at relevant locations

Garbage bins in engine

control room not painted
according to garbage plan/
Garbage barrels to be
marked

and is the crew aware of the

same.

MARPOL-ANNEX VI
Item Common deficiencies Check items Finding Corrective
Action
Incinerator Incinerator gauge
defective. Is incinerator and related safety
Approval certificate of equipments maintained and
incineration is missing. records of the same are
Incineration is not included available
in the IAPP.

Item Common Check items Finding Corrective

deficiencies Action
Ballast Water Ship intended to
discharge some Is Ballast water
ballast water into record book
Singapore water in maintained
onboard?
order to load
cargoes. No
Is the crew
evidence showed familiarization
that the water to carried out for
be discharged in operation of the
Singapore had system and
been exchanged as maintaining the
per BWMC relevant records?
requirements and
the reasons for
ballast water
exchange not
carrying out were
unable to be
 CHECKLIST
BASED ON PSC DEFICIENCIES
presented in the
ballast water
record book for
PSC's verification.
Pollution Prevention-Ballast Water

ISM Code
Item Common deficiencies Check items Finding Corrective
Action
ISM Code Clear evidence indicating Are all Shipboard person are
ship not complying with familiar with company policy
the requirements of the and shipboard operation and
ISM Code - Ref. ISM 10.2
their duties;
The safety management
system as implemented Are all the equipment
on board failed to ensure maintained as per SMS
compliance with ISM Code procedure.
relating to shipboard
operating and emergency
preparedness. Are all Shipboard operation
procedure are followed and
ISM - Last SMS master records of same are
review not available. maintained.

Internal safety audit &

corrective action is
required within 3
months.

Master was unable to

provide required
informations at the time of
inspection. Company ISM
procedure has not been
followed.
 CHECKLIST
BASED ON PSC DEFICIENCIES
ISPS Code
ISPS Code Crew did not follow the
procedure for filling record
of gangway log book.

Access control found not

exercised in at gangway. Are all crew are familiar with
their duties as per ISPS and All
Wrong ship name area in the vessel are marked
and controlled as per SSP.
displayed found STB Bow
& Stern Area.

Battery room as
restricted area not locked
as per requirement of
ship's ISPS

Incomplete searching
procedures

MLC 2006
Item Common deficiencies Check items Finding Corrective
Action
Conditions Seafarers Employment Are there any seafarers
Employment Agreements expired
onboard with expired Seafarers
of
Employment Agreements?

Calculation and payment Are monthly statements and

of wages, No records of timely wages given to all
wages to seafarers from seafarers on board?
the company.
Food & Catering Food segregation not Are sufficient fresh fruits,
adequate – Food not vegetables and provisions
properly segregated in available for the intended
galley fridge. voyage?

Catering facilities including

provision stores, provision
handling spaces, galley, are
not maintained in hygienic
condition, not sufficient for
the intended voyage.
 CHECKLIST
BASED ON PSC DEFICIENCIES

Are expired medicines disposed-

off appropriately?
Living conditions Medical locker with
expired medicine. Are A/C systems maintained and
inspected for proper good
Navigational bridge space working conditions?
A/C system is defective.
Are regular inspections being
Stevedores room to be carried out in of accommodation
cleaned mattresses to be spaces and defects corrected?
replaced, floor to be
covered. Are all the taps, toilet flushes &
shower in working order and
Sanitary facilities damaged
defects, if any rectified?
master bathroom ceramic
sink cracked.
Are the work surface of gallery &
its equipment maintained in
Cockroaches found in galley
good condition and are they
during inspection.
cleaned and disinfected at
regular intervals?

First aid kit box and list of Is onboard Medical First aid kit
medical equipment missing box ready in use?
 CHECKLIST
BASED ON PSC DEFICIENCIES

Working Conditions ECR & E/R to be cleaned. Is the housekeeping of ECR/ ER

carried out and kept clean &
Drums in steering not tidy?
secured. These could move
and damage equipment or Are all loose glass secured in
injure personnel ECR/ER?

Insulating rubber mat for

engine electric switch Are Electrical protection
boards not good enough. equipments provided at relevant
locations?
D/G level several steel
flooring plates not Are all E/R floor plates secured
fastened to frames. properly?

Starboard gangway
inoperative. Are Embarkation arrangements
in good order and operational?
Unauthorized electrical
installation on bridge Are all modifications to electrical
deck installations been authorized?

High voltage area to be

marked with warning sign. Is onboard equipment marked
with details on name plate?
Oxy/Acet. rubber hose
damaged. Is welding equipment &
associates maintained onboard?

Updated as of 2018