Request for Proposals (RFP): 3D printing equipment
Request for Proposals (RFP)
RFP Number :
Issuance Date :
Deadline for Offers :
Description : 3D printing
equipment's
For :
Funded By :
Contract Nr. :
Issued by :
Point of Contact :
Section 1: Instructions to Suppliers
Introduction:
The __________________________________________________ is soliciting
proposals from eligible and responsible firms regarding the delivery
and installing of the 3D printing equipment, as described below in
Section.
1 (Instruction to Suppliers).
A brief description about the Organisation requesting for the supply
of the subject equipment's along with justification for the
requisition.
Firms capable of supply of the requisite equipment's shall be
responsible for ensuring that their offers are received by ______ in
accordance with the instructions, terms, and conditions described in
this RFP. Failure to comply with the instructions described in this
RFP may lead to the disqualification of the offer.
Offer Deadline and Protocol: Offers must be received no later than
__________IST on or before ____(DATE)_____ in hard-copy at the Office
of __________________.
Any queries on this RFP document shall be sent to the following
address:
To the Attention of _____________Name & Address________
The hard copy offers must be stamped and duly signed by the suppliers
authorized representative and delivered to the following address:
To the Attention of _____________Name & Address________
Please reference the RFP number in any response to this RFP. Offers
received after the specified time and date will be considered late
and will be reviewed only at ____________Client_____________
discretion.
1. Questions: Questions regarding the technical or administrative
requirements of this RFP may be submitted no later than 17:00 Hrs IST
on ________DATE_______, to ___________. Queries if any for
clarifications must be submitted only in [Link] and
requests for clarification and the responses thereto will be
circulated by _______client_________ to all RFP recipients who have
indicated an interest in bidding.
Only the written answers issued by _______client_________will be
considered official and carry weight in the RFP process and
subsequent evaluation. Any verbal information received from employees
of _______client_________or any other entity should not be considered
as an official response to any questions regarding this RFP.
Specifications: Section 4 contains the technical specifications of
the required items. ) All equipment’s offered in response to this
RFP must be Domestically / Indigenously developed, manufactured, new
and unused. In addition, all electrical components of the
equipment’s (if applicable), must operate on ____V, __Hz.
Unless otherwise indicated, stated brand names or models if any, are
for illustrative description only. An equivalent substitute, as
determined by the specifications, is acceptable.
2. Quotations: Offers in response to this RFP must be set on a fixed-
price, all-inclusive basis, including delivery and all other costs.
Pricing must be presented in INR. Offers must remain valid for no
less than ninety (90) calendar days after the offer deadline. Bidders
are requested to provide quotations on their official quotation
format or letterhead; in addition bidders shall also complete the
table in Section 3. Bidders responding to this RFP are required to
submit a copy of their official registration or business license.
3. Delivery: The delivery location for the items described in this RFP
is ______address______. As part of its response to this RFP, the
bidder is required to provide an estimate (in calendar days) of the
execution time frame after the issue of the work order. The delivery
estimate presented in an offer in response to this RFP must be upheld
in the performance of any resulting contract.
4. Source / Nationality / Manufacture: Bidders may not offer or supply
any goods or services that are not develoiped, manufactured or
assembled, imported or otherwise from anywhere except INDIA.
5. Warranty: The warranty coverage must be valid on all supplies /
services / works for a minimum of 5(five) years after delivery /
execution and acceptance of the services / works subject to normal
usage wear and tear, unless otherwise specified in the technical
specifications (Section 4).
6. Statutory Taxes and duties: The Supplier is responsible for
payment of all and any applicable taxes, as prescribed under the
applicable laws, associated with wages / salaries / compensation for
services rendered by individuals employed by the Supplier and who are
directed to work as required under this contract. The Supplier is
liable for payment of all applicable taxes associated with revenues
(profit), and other such taxes, fees, or dues for which Supplier is
responsible as a result of operating its business.
7. Eligibility: By submitting an offer in response to this RFP, the
bidder is deemed to have certified that the bidder and its principal
officers are not debarred, suspended, or otherwise considered
ineligible for an award.
8. Evaluation and Award: The award will be made to a responsible
bidder whose offer follows the RFP instructions, meets the
eligibility requirements, and meets or exceeds the minimum required
technical specifications, and is judged to be the best value not
necessarily based on a lowest-price, technically-acceptable basis,
business experience, the visual aspect of the work to be performed,
similar objects in the past and short production and installation
terms.
Please note that if there are significant deficiencies regarding
responsiveness to the requirements of this RFP, an offer may be
deemed “non-responsive” and thereby disqualified from
consideration. The ___________Client_________ reserves the right to
waive immaterial deficiencies at its discretion.
Best-offer quotations are requested. It is anticipated that award
will be made solely on the basis of these original quotations.
However, the ____CLIENT______ reserves the right to conduct any of
the following:
The _client____may conduct negotiations with and / or request
clarifications from any of the bidders prior to award.
While preference will be given to bidders who can address the
full technical requirements of this RFP, the
____________client_________may not issue a partial award or split the
award among various bidders.
The ____________client___________ may cancel this RFP at any time.
The ____________client__________, at its sole discretion, will
make a final decision on the protest for this procurement.
9. Termsand Conditions: The issuance of this Request for Proposal
(RFP) does not in any way obligate ____________Client_____________
to make any award or pay for costs incurred by the bidders in the
preparation and submission of an offer.
This solicitation is subject to ____________Client_____________’s
standard terms and conditions. Any resultant award will be governed
by these terms and conditions; a copy of the full terms and
conditions shall me made available upon request or is enclosed as an
annexe to this document.
Please note that the following terms and conditions will apply:
a)
Payment No. Installments Payment Amount
1 In 15 days after signing 30 % of contract
the contract fixed price
2 In 15 days after delivery 50% of contract
of the services and receipt fixed price
of the services and goods
3 In 15 days after assembly, 20% of contract
trials and commissioning fixed price
besides training of the
nominated representatives
of the ____client_____ not
exceeding three per
equipment.
b) Payment will be made in INR, via wire transfer to the account
specified in the Bidder's [Link] of unpaid balances if any
will be made upon completion and final acceptance of all works and
deliverables to the satisfaction of ____________Client_____________.
Any invoices for services rendered and deliverables submitted - but
not accepted by ____________Client_____________ will not be paid
until the Bidder makes sufficient revisions to the deliverables such
that ____________Client_____________ may approve the deliverables and
thus the invoice.
C) Paymentwill only be issued to the entity submitting the offer in
response to this RFP and identified in the resulting award; payment
will not be issued to a third party.
d) Any award resulting from this RFP will be firm fixed price, in the
form of a purchase order.
e) All equipment’s offered in response to this RFP must be
Domestically / Indigenously developed, manufactured, new and unused.
In addition, all electrical components of the equipment’s (if
applicable), must operate on ____V, __Hz.
f) The title to any goods supplied under any award resulting from
this RFP shall pass to ____________Client_____________ following
delivery and acceptance and commissioning of the goods supplied by
the _____Client____. Risk of loss, injury, or destruction of the
goods shall be borne by the successful bidder until the acceptance of
the commissioned equipments by the ____________Client_____________.
Section 2: Offer Checklist
To assist bidders in preparation of proposals, the following
checklist summarizes the documentation to include an offer in
response to this RFP:
Cover letter, signed by an authorized representative of the
Bidder (see Section 3 for template);
Official quotation, including detailed specifications of works in
accordance with attached Design Documentation (see Section 4 for
example format);
Copy of Bidder’s official Certificate of Incorporation &
Memorandum and Articles of Association;
Bank Account Award Certificate - copy - issued by the bank
holding the account;
Copy of the Income Tax Returns duly filed for the latest year
issued by the concerned department.
Copy of the audited financial report for the previous year duly
attested by the signature and seal of the statutory auditor/s of
the bidder.
Section 3: Letter of Transmittal
The following cover letter must be placed on letterhead and
completed/signed/stamped by a representative authorized to sign on
behalf of the Bidder:
To:
_______Client______
Reference:
To Whom It May Concern:
We, the undersigned, hereby provide the attached offer to perform all
work required to complete the activities and requirements as
described in the above-referenced RFP. Please find our offer
attached.
We hereby acknowledge and agree to all terms, conditions, special
provisions, and instructions included in the above referenced RFP. We
further certify that the below named firm as well as the firm’s
principal officers and all commodities and services offered in
response to this RFP are eligible to participate in this procurement
under the terms of this solicitation.
Furthermore, we hereby certify that, to the best of our knowledge and
belief:
We have no close, familial, or financial relationships with any
staff members of ____________Client_____________;
We have no close, familial, or financial relationships with any
other bidders submitting proposals in response to the above-
referenced RFP; and
The prices in our offer have been arrived at independently,
without any consultation, communication, or agreement with any
other Bidder or competitor for the purpose of restricting
competition.
All information in our proposal and all supporting documentation
is authentic and accurate.
We understand and agree to ____________Client_____________’
prohibitions against fraud, bribery, and kickbacks.
We hereby certify that the enclosed representations, certifications,
and other statements are accurate, current, and complete.
Authorized Signature:
Name and Title of Signatory:
Date:
Company Name:
Company Address:
Company Telephone and Website:
Company Registration or PAN / TAN / GST Number:
Does the company have an active bank account
(Yes/No)?
Official name associated with bank account (for payment):
Section 4: Specifications and Technical Requirements
The table below contains the Task List of the supply works /
services. Bidders are requested to provide quotations, including
specifications of works in accordance with attached Design
Documentation, containing the information below on their official
letterhead or official quotation format. In addition, bidders may
also complete this Section 4 and submit a signed / stamped version to
____________Client_____________.
№ Specification of
Measure Unit Price, TOTAL,
d/ proposed equipment Quantity
unit INR INR
o with details in brief
unit
unit
unit
unit
unit
Spares / Consumables
unit
unit
unit
unit
unit
unit
unit
unit
unit
Other Costs (Describe_______________) : __________________
GRAND TOTAL, INR : __________________
Delivery time (after receipt of order calendar days;
Length of warranty on offered works/services: years.
Contact person: