del tonal eh ic} tutorialspoint SiIiMPLYEFEAS YLEARNING [Link] (FJ baps:7/ www [Link]/tutorialspointindia hetps://[Link]/tutorialspointMS Project 2013, About the Tutorial Ms Project, the project management software program by Microsoft, is a very handy tool for project managers that helps them develop a schedule, assign resources to tasks, track the progress, manage the budget, and analyze workloads for an ongoing project. This tutorial discusses the various features of the software program with examples for easy understanding Audience This tutorial has been designed keeping in mind the needs of beginner level MS Project user. Project managers and Project planners from varied backgrounds who have not used MS Project, especially the 2013 edition before can use this tutorial for scheduling, planning, and reporting their projects of any size. This tutorial is designed with Project Standard features, hence there is no need of Project Professional Prerequisites A basic understanding of Computers and Windows Operating System is all it takes to get started. Hardware: A reasonable home desktop configuration. Software: MS Project 2013, on Windows OS. (At the time of writing this tutorial, Project 2013 is not available for Mac) Disclaimer & Copyright © Copyright 2015 by Tutorials Point (I) Pvt. Ltd. All the content and graphics published in this e-book are the property of Tutorials Point (I) Pvt. Ltd. The user of this e-book is prohibited to reuse, retain, copy, distribute or republish any contents or a part of contents of this e-book in any manner without written consent of the publisher. We strive to update the contents of our website and tutorials as timely and as precisely as possible, however, the contents may contain inaccuracies or errors. Tutorials Point (I) Pvt. Ltd, provides no guarantee regarding the accuracy, timeliness or completeness of our website or its contents including this tutorial. If you discover any errors on our website or in this tutorial, please notify us at contact@[Link]. tutorialspointMS Project 2013, Table of Contents ‘About the Tutorial . Audience.. Prerequi Disclaimer & Copyright Table of Contents. 1. MS PROJECT 2013 - SETTINGS. 2. MS PROJECT 2013 - INTRODUCTION Project Management .. 3. MS PROJECT 2013 - GETTING STARTED... Ms Project UI 4, MS PROJECT 2013 — CREATE A NEW PLAN... Launch Ms Project. Create Blank Project... Project Information. CChange File Properties Build Task List. Enter Task Enter Duration (Change Default Time Dimensions ... Enter Task Duration Elapsed Duration Create Milestones. Create Summary Task... Link Tasks. Respect Links tutorialspoint._ MS PROJECT 2013 — ASSIGN RESOURCES TO TASK... ._ MS PROJECT 2013 - TRACK PROGRESS. MS Proje 013 ‘Switching Task ~ Manual to Automatic Converting Task to Automatic Schedule. MS PROJECT 2013 - SET UP RESOURCE! Resource Types... Enter Work Resource Names Resource Max Capacity. Enter Resource Cost. ‘Add Notes to Resources... Set Up Cost Resources. ‘Assign Material Resource to Task. aL ‘Assign Cost Resource to Tasks... . PLAN DURATION, COST, & TIME. Check Plan's Duration 46 Check Plan's Cost 46 Check Plan's Work a7 Save a Baseline ... Create a Baseline .. View Baseline on Gantt Chart... Update a Baseline 51 ‘Track Plan by Specific Date 53 ‘Track Plan as % Complete ... ‘Track Plan by Actual Values tutorialspointMS Project 2013, 9. ADVANCED SCHEDULING... S7 57 61 Enter a Recurring Task 61 View Critical Path. 62 Check Resource Allocations 63 Resolve Resource Over Allocatior 65 Level Overallocated Resources 69 Check Plan’s Cost, n 10, PROJECT STATUS REPORTING .. 78 Task Slippage 75 Task Costs 76 Resource Cost.. 7 Project Report. 78 tutorialspoint1. MS Project 2013 — Settings Each one of you might be using a different setting for MS Project 2013. To ensure the results are not different from what is shown in this tutorials, ensure the settings as follows. Remember all these are the default settings you will have when you first install MS Project 2013 on your computer. Step 1: File -> Options -> General tab -> Project view -> Default view. er a meneame cit Boos == Select "Gantt with Timeline” from the dropdown box. YtutorialspointMS Project 2013 Step 2: File -> Options -> Display tab -> Show Indicators and Options Buttons For. Check all options. eet tet, tutorialspointMS Project 2013 Step 3: File -> Options -> Schedule tab -> Schedule -> Show Assignment Units. Choose “percentage” from the dropdown box. Step 4: File -> Options -> Schedule tab -> Calculation -> Calculate Project after Each Edit. Check the On button. tutorialspointMS Project 2013 ee a= Step -> Options -> Save tab -> Save projects -> Save Files In this format. Select Project (*.mpp) Hlaimctermiamant tutorialspointMS Project 2013 Step 6: File -> Options -> Advanced tab -> Edit. Check all options. Step 7: File -> Options -> Advanced tab -> Display -> Show Status Bar -> Show Scroll Bar. Both options, Status Bar and Scroll Bar should be checked. tutorialspointMS Project 2013 Step 8: Resources -> Level -> Leveling Options -> Leveling Calculations. Set to manual. Fi Fi tutorialspointMS Project 2013 ae Step 9: Resources -> Level -> Leveling Options -> Leveling calcula! Overallocations. ions -> Look for Select “Day By Day” from dropdown box. tutorialspoint2. MS Project 2013 — Introduction Microsoft Project is @ project management software program developed and sold by Microsoft, designed to assist a project manager in developing a schedule, assigning resources to tasks, tracking progress, managing the budget, and analyzing workloads. Project creates budgets based on assignment work and resource rates. As resources are assigned to tasks and assignment work estimated, the program calculates the cost, equal to the work times the rate, which rolls up to the task level and then to any summary task, and finally to the project level. Each resource can have its own calendar, which defines what days and shifts a resource is available. Microsoft Project is not suitable for solving problems of available materials (resources) constrained production. Additional software is necessary to manage a complex facility that produces physical goods. Project Management MS Project is feature rich, but project management techniques are required to drive a project effectively. A lot of project managers get confused between a schedule and a plan. MS Project can help you in creating a Schedule for the project even with the provided constraints. It cannot Plan for you. As a project manager you should be able to answer the following specific questions as part of the planning process to develop a schedule. MS Project cannot answer these for you + What tasks need to be performed to create the deliverables of the project and in what order? This relates to the scope of the project. + What are the time constraints and deadlines if any, for different tasks and for the project as a whole? This relates to the schedule of the project. + What kind of resources (man/machine/material) are needed to perform each task? = How much will each task cost to accomplish? This would relate to the cost of the project. + What kind of risk do we have associated with a particular schedule for the project? This might affect the scope, cost and time constraints of your project. Strictly speaking, from the perspective of Project Management Methodology, a Plan and Schedule are not the same. A plan is a detailed action-oriented, experience and knowledge-based exercise which considers all elements of strategy, scope, cost, time, resources, quality and risk for the project. ‘Scheduling is the science of using mathematical calculations and logic to generate time- effective sequence of task considering any resource and cost constraints. Schedule is part of the Plan. In Project Management Methodology, schedule would only mean listing of a project's milestones, tasks/activities, and deliverables, with start and finish dates. Of course the schedule is linked with resources, budgets and dependencies. 8 tutorialspoint