Federal Aviation

Administration

NOTAM Manager
Training Presentation

<Audience>
 Presented to:
Airport Personnel

Presented by:
National Airspace System Integration Support
Contract (NISC) Personnel

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 Pilot’s Bill of Rights Law was passed by Congress and signed by
the President August, 2012. Section 3 of this Law Requires FAA to
make specific improvements to the NOTAM system:

To decrease the
overwhelming To provide a
volume of NOTAMs filtering mechanism
To provide a
an airman receives
document that is
when retrieving similar to that
easily searchable provided by the
airman information
prior to flight in the DOD NOTAMs
NAS

Make the NOTAMs To provide a full set

more specific and of NOTAM results in
relevant to the addition to specific
airman’s route and in information
a format that is more requested by airmen
usable

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 Prerequisite
A Computer
with Internet
Access

Current web browser:

Internet Explorer 9, Mozilla
Firefox, Chrome or Safari

Individual email
address

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 NOTAM Manager Training

1. Instruct Airport Personnel on the functionalities of NOTAM Manager

 Classroom Instruction
 NOTAM Manager Live Demonstration
 Hands On Training Exercises
 Q&A
2. Activate NOTAM Manager
 Administrators and Issuers will be proficient in performing the functions associated
with the NOTAM Manager Application
 NOTAMs will be submitted directly into the FNS via digital format

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 NOTAM Policy
 FAA Order JO 7930.2R contains the FAA’s policy on NOTAMs

 Advisory Circular 150/5200-28E provides guidance to Part 139 airports

on how to issue NOTAMs

 USNOF is the authority ensuring NOTAM formats. To ensure that the

NOTAMs issued are consistent with NOTAM policy, submitters must
comply with USNOF personnel directions

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Creating
An
Account

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 Registering for an account

Select “New
User
Registration”

Select
“Airports”

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 Note: Administrator accounts are set up prior to training

Enter Airport
Designator

Enter user

•A
information

a
a
a
Create
Password

Click Submit

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 Registration Approval and Accounts

 Once you submit your registration form your administrator will be notified via email.

 Once your administrator approves your account an email will be sent to you.

 You may then log into the NOTAM Manager Application to access your account with your
username and password (username is your full email address).

 Production vs. Demo

 Production is the live site (controlled by the airport)
 Demo is the training site (controlled by NISC)

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 Trouble Shooting Failed Log In Attempts

 Five consecutive failed attempts to log into your NOTAM

Manager account will cause you to be locked out.

 Your Airport Administrator will have to unlock your account.

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Forgot my Password

Click “Forgot my
Password”

Enter your email

address and last
name

Click
Submit

You will receive an email stating:

‘FNS-NOTAM Manager Password Reset Instructions’
•You must click the link provided in the email and follow the
instructions to reset your password

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 Functionality
of
NOTAM Manager

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Log-on / AIM Operations Helpdesk

For Help Desk

contact
information click
the provided link

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 Help Desk
contact
information
for airports

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 NOTAM Manager
Takes you to the NOTAM Manager Home Page
Administrative
Toolbar

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 Feature Manager
Used to build groups of Taxiways or Aprons in the drop down menus,
allowing for multiple surfaces to be included in a single NOTAM

Select Taxiway
or Apron

Enter a group
name (for
internal use
only) List of
designators
Add designators will populate
here

Enter description of
group – Optional (for
internal use only)

Preview of the
NOTAM D text

Save
group

Administrative
Feature Only

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 Reports
Enables the User to request archived NOTAMs for a minimum of 1 day to a maximum
of 62 days.

4. NOTAM
report will
populate.
3. Click Run

5. Click here to
1. Select
display NOTAMs in
“Civil Airport an excel spreadsheet
NOTAM
Report”

2. Click in the empty space

found under the Filter Value
column. Options will then
appear for each filter.

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 User Administration
*For accounts with Administrative functionality only*

1) Approve Users for access

Select
“Approve
Users”
Find the users name and
click “Approve”

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 User Administration
*For accounts with Administrative functionality only*

2) Unlock Users

Select
“Unlock
Users” Find the users
name and click
“Unlock”

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 User Administration
*For accounts with Administrative functionality only*

3) NOTAM Distribution

To begin
populating the
distribution list
click “NOTAM
Distribution”

Populate each
contact
separately by
entering their fax,
phone, or email
Select (one at a time)
“Active” and
“Cancelled”

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 User Administration
*For accounts with Administrative functionality only*
Use the search box to look up existing
users. Search by first name, last name or
airport identifier 4) Search

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 My Profile

Update/modify
user information

Click
Save

Change
Password

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Preferences - Allows NOTAM Issuers to select preferences:

Check “Show
View
Map” to display a
cancelled/expired
map of your
NOTAMs in the
airport
Summary Pane up to
A blue circle will
30 previous days
appear next to all
NOTAMs that will
expire

Airports that issue

NOTAMs for
multiple airfields

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Example of the “Show Map” Feature

The selected
Designator
will turn red
on the map

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Feedback

Submit
feedback/comments/questions
to the AIM Operations
Customer Support Group help
desk by typing in the box and
clicking “Submit”

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Help - User Guide will be displayed

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Logout - It is important to log off the system once all entries are complete. This
protects the integrity of the NOTAM Issuer and helps ensure the accuracy of
NOTAMs. When the system is idle for 30 minutes, automatic logout occurs.

Click Yes to
log out

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Internet Connection Indicator

A green dot indicates

internet connectivity
A green dot indicates
internet connectivity

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Actions Toolbar

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Actions Toolbar

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New - Initiates the process to create a new NOTAM

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Cancel NOTAM - Initiates the process to cancel an existing NOTAM

Confirm NOTAM
cancellation by
selecting “Cancel
NOTAM”

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Replace - Creates a new NOTAM using the content of an Active NOTAM. When
submitted, a new NOTAM will automatically be issued and the NOTAM being
replaced is cancelled.

Select “Proceed”
to continue

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Copy - Creates a new NOTAM using the content of any NOTAM
in the Summary Pane.

Once a NOTAM has been selected to

copy, the NOTAM Editor pane will
appear and the original content of
the NOTAM will be available for
modification.

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Save As Draft - Allows the Issuer to start a NOTAM then save it in
draft form to be completed at a later date.

Click yes to
save the
NOTAM as a
draft

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Edit - Allows the Issuer to Edit an existing Draft NOTAM. When the Issuer
has completed editing, they may save the NOTAM as a Draft NOTAM or
Submit the NOTAM for dissemination.

Select a
draft to
be edited

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Delete - Allows the Issuer to Delete Draft NOTAMs from NOTAM Manager

Select a Draft from the

Summary Pane and
click Edit in the
Actions toolbar then
select delete in order
to delete the NOTAM

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Error Check - Allows the Issuer to check a NOTAM prior to submission
for errors using established NOTAM business rules.

The system will

check for any
known errors

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Change Log - Allows the issuer to see the history of a NOTAM

When a NOTAM in the NOTAM

Summary Pane is highlighted, all
actions that have taken place
concerning that particular NOTAM will
be displayed. This includes date, time,
the activity that took place,
identification of the Issuer and any
airport specific
requirements/comments.

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Submit - Sends a NOTAM to the FNS or Flight Services for activation

Confirm
NOTAM
activation by
selecting
“Yes”

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Airport Pane

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 Airport Pane

If the user has access to

more than one airport
Click the dropdown
menu to select the
appropriate airfield

Filter through NOTAMs in the

Summary Pane by selecting a
particular Keyword or Status

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 Airport Pane

When selecting to view

a particular Keyword
(i.e. Taxiway) highlight
the Keyword and all
other NOTAMs
will be filtered out.

Two numbers are shown in

parentheses.
The first represents Active and the
second represents Draft NOTAMs
that are associated with that
specific Keyword.

The Status Tool

allows the Issuer greater flexibility to
filter NOTAMs

Collapse the
Airports Pane
by clicking on
the black
lines

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 NOTAM
Summary Pane

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 NOTAM Summary Pane

NOTAM was
submitted with
Column Headers: an Estimated
NOTAMs can be (EST) end time
sorted by double
clicking on the
individual Column
Header

NOTAMs identified
with a blue circle will
expire based on
NOTAMs preference selection
displaying a
pencil have been
modified by a
third party
NOTAMs entered with a
start date further out
than 72 hrs. will be put
into a Queue. Requires
manual submission

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 NOTAM
Details Pane

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NOTAM Details Pane - Hidden until a NOTAM is selected in the NOTAM Summary Pane.

Selected NOTAM

NOTAM Close NOTAM

Status NOTAM Reference ID if Details Pane
contacting FS
Print the NOTAM in
NOTAM D Domestic format
format (includes
comments)

ICAO Scroll through

Format Plain Text the NOTAMs in
Format the NOTAM
Summary Pane

NOTAM
Originator
contact
information

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 Creating a
New Digital NOTAM

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 Creating a New Digital NOTAM
1. Select “New”

3. Select
2. Select “Keyword”
“Designator”
4. Select
“Scenario”

5. Select
“Create
NOTAM”

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 NOTAM Editor
Click here to
Change the NOTAM enter Lat/Long
scenario by clicking coordinates to
the drop down menu be displayed
on a map
Select the
Properties, Prior
Permission or
Comments tab

Undock
Translation
Window

Translation
The drop down Window
options in the
Properties tab will
change depending
on the NOTAM
being built.

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 Period of Validity
Required - Allows the Issuer to specify Start/End Days and Times

Check here if
the NOTAM
The NOTAM end date is
start time will permanent
reflect the
current time Compare the
Check here for an
of activation UTC time
estimated
entered to the
NOTAM end time
local time
Enter start/end
dates/times

Check here to
create a recurring
schedule

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Check Local Time Feature

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Prior Permission

Enter Prior Permission

information to be
included in the NOTAM

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 Comments

Comments will remain

internal and will be
viewable in the Change
Log and NOTAM Archive
Report

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Submitting a NOTAM

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 Submitting a NOTAM

Comments will
remain internal and
will be viewable in
the Change Log and
NOTAM Archive Select
Report “Yes” to
confirm
NOTAM
submittal

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 Confirmation Window when a NOTAM is Activated

A NOTAM number will be

assigned immediately

NOTAM has been

successfully
submitted

NOTAMs containing this

message will be
automatically distributed to
the recipients listed in the
Distribution List

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Canceling a NOTAM

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 Confirm NOTAM
cancellation by
selecting “Cancel
NOTAM”

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 The NOTAM will
show “cancelled”
in the Summary
Pane with black
lines running
through it

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 Entering a Free Form
NOTAM

 The Free Form NOTAM process is to be used when acceptable

scenarios are not available in the NOTAM Manager drop down
menus
 Free Form NOTAMs are not digital and are submitted through
Flight Service (FS)

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 Entering a Free Form NOTAM

Select Free Form Select the Free

Select in the Designator Form Scenario
Keyword drop down list

Select “Create
NOTAM”

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 Entering a NOTAM using Free Text
Free Form
If a scenario cannot be found in the drop down menus,
Free Text may be an option to issue the NOTAM

Type NOTAM
information into box
consistent with
NOTAM policy

Enter Period
of Validity

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Free Form

NOTE: Free
Form NOTAMs
will be sent to
Flight Service
for submittal

Select “Yes”
to confirm
NOTAM
Submittal

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 Free Form

A NOTAM
number will be
assigned once
Fight Service
activates the
NOTAM

The NOTAM has

been sent to
Flight Service

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 After Implementation:
NOTAM Manager Airport Telcon
• As part of ongoing education, the NOTAM Manager
Deployment team conducts a telcon every third Wednesday of
the month to provide continuing support to the users.

• The telcon also gives each individual airport an opportunity to

provide feedback regarding any issues or suggestions for
improvements they might have.

• If applicable, the FAA will deactivate all ENII accounts 60 days

after the activation of NOTAM Manager at the Airport.

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NOTAM Manager
Hands On
Training Exercise

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