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Guidelines for Seminars Funded by ICPR
All applications for financial assistance to organise seminars must be submitted in ICPR
format that can be downloaded from ICPR website. To apply for financial assistance for holding
International Seminar/Conference, organiser is required to submit a clearance certificate from
Govt. of India to ICPR along with the application. Although seminar proposals reflecting
interdisciplinary areas are welcome, the proposals must have a substantial philosophical content.
Organizations eligible for Financial Assistance :
1. Proposals submitted by an organization should fall in one of the following categories:
A. Central University
B. State University
C. College affiliated to either A or B above.
D. Institution of national Importance receiving grant from UGC/Central Government
E. Research Institute funded by Central/State Government
F. Deemed University
G. NGO/Society engaged in promotion of philosophical research. To be eligible to seek
financial assistance under this scheme, NGO/Society must be non-profit organisation
and registered under the Societies Registration Act.
2. Application may be scanned and sent to the council (email address: icpr@[Link] ) But
a hard copy of the original application, along with all the documents, must be submitted
to the council through proper channel. Applications may be sent in any time in the year.
The proposals are evaluated by Academic Advisory Committee for consideration of the
Research Project Committee. The committee meetings are generally held 4 to 5 times a
year to consider and decide the proposals received subject to availability of fund. ICPR
may send one or more observers from its officers to attend the seminar.
Types of expenditure permissible under this assistance
It is being formed that ICPR allows budgeting on specific heads that are essential for the organization
of the seminars and therefore organisers are strongly recommended to limit their expenses to these
only.
The following heads will be considered permissible
[Link]. Particulars Permissible
1. International travel No
2. Domestic Travel Yes (only by Air-India/Indian Airlines)
3. Accommodation to foreign participants Yes
4. Accommodation to Indian participants Yes
5. Tea, snacks, lunch and dinner Yes
6. Transport Yes
7. Stationary Yes
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8. Xeroxing Yes
9. Secretarial Assistance Yes
10. Contingency Yes, not more than 20% of the total budget.
11. Honorarium to paper writers Yes, not more than Rs. 2,500/- per person. Not
more than five papers may be allowed to be
presented a day. Not more than 25% of the
participants should be allowed to present
papers.
12. Honorarium for Rapporteur (one) Yes, not more than Rs. 2000/-
12. Per-diem to the paper writers No
13. Publication No
Other terms and conditions for the release of funds
1. The institution should inform the council any financial assistance received from other
sources for the same seminar.
2. The approved funds will be released in two instalments. Initially 90% of the sanctioned
amount may be released on receiving of the pre-receipt. In case the bank details of the
organising institution i.e., address, IFSC code, account number, telephone number with
STD code of the bank and permission of the Head of the Office/Institution to transfer the
grant directly to the institution’s bank account are available, the grant can be directly
credited to the account without the pre-receipt.
The second and final instalment of 10% of the sanctioned amount may be released after
receiving the following documents:
[A]. One copy of seminar papers in bound form (a soft copy of the same may also be
sent);
[B]. Audited statement of accounts duly certified by the Chartered Accountant
mentioning the total grant received and expenditure incurred accompanied by the
photocopies of expenditure vouchers;
[C]. Utilization Certificate duly certified by the Chartered Accountant and
[D].Rapporteur’s report on the seminar incorporating the issues raised in the papers
presented and during the discussions. An indication, whether the theme of the seminar
was adequately covered in the seminar proceeding must also be reflected in the report.
All these documents must be received by the office within one month after the
seminar, failing which it will be understood that remaining 10% is not required to be
paid to the organiser. Also, such organisations/Institutions will not be considered for any
future grant for any academic activities. All payments will be made to the
Principal/Registrar/Finance officer/Head of Department/Director of the institute
concerned. No payment can be made in an individual’s name.