2.

Chapter 33
HSE INSPECTIONS AND AUDITS
CONTENTS
1. Scope
2. Purpose
3. Definitions
4. Responsibilities
5. Instructions
6. References
7. Attachments
1. SCOPE

1.1 Applies to all Construction Site operations and activities being carried out by EPC
CONTRACTOR and their subcontractors on Project.
2. PURPOSE
2.1 Purpose of this procedure is to outline various arrangements to be followed
for inspecting and auditing HSE conditions on site and at subcontractors’ premises, where
project work is being carried out.

Note- This procedure has been based on practical case studies from Brown field projects involving
on shore construction engineering. It can be considered as a sample to understand procedure
involved.
Attachment Tabulations have been included at end for indicative information purpose only& not as
reference.

3. DEFINITIONS
Definitions regarding certain terms
1. Safety means safety, health & environment disciplines to support project activities
2. Company means an organization carrying out or prosecuting project
3. Contractor means organization that has won project from client
4. Subcontractor means an organization that has won part of a project work from Contractor organization
5. Client means an organization entitle Company in contractual terms that has entrusted project to
organization of Contractor
6. Personnel means all personnel involved on project site activities
7. Responsibility means job & contract responsibility
8. Training means training imparted for specific safety topic on job on project site
9. Management means organization top, middle & lower management
10. Safety Manager means a person with job title Safety Manager deployed by certain organization
11. Project Manager means a person as such with PM title deployed by Contractor
12. Engineer means a person appointed by client or client company for an overall project responsibility

3.1 Contractor - EPC CONTRACTOR

3.2 EMPLOYER – Project Owner
3.4 HSE Inspections – Shall constitute regular and formal review of site activities
to confirm compliance with HSE Procedures
3.4 HSE Audit - Audits shall verify and document compliance with
requirements of HSE Plan, Procedures and highlight all
deficiencies, if found.

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RESPONSIBILITIES IN GENERAL RESPECTING CERTAIN CONTRACT POSITIONS

1. Project Manager responsible for overall obligations, to provide schedule, all resources, direction,
engineering resolutions.
2. Site Manager responsible for overall site prosecution management over works & subcontrcators.
3. Site Safety Officer responsible for overall safety management on site & report to Project Manager / Site
Manager / Corporate Safety Manager
4. Construction Manager responsible to arrange all safety related resources & provide site team all
requirements
5. Project Site Engineer responsible to carry out safety issues within section
6. Site Safety Inspector/Engineer responsible to supervise safety measures on site & control safety issues,
should bring to site line management to adopt correct measures.
7. Site Foremen responsible for compliance of safety measures as standards or as directed
8. An individual working on site responsible to maintain safety measures. In case, missing, should bring to
site team attention

4. RESPONSIBILITIES
4.1 Site Manager is responsible for ensuring that all overall requirements are understood and
followed by all involved parties.
4.2 Site HSE manager is responsible for ensuring following:
 That contractor supervision and Subcontractor management are familiar
with this procedure, which shall form a part, basis of Site Safety
Induction
 Prepare a schedule of implementation of Audits and Inspections with all
Subcontractors’ HSE Representatives. This shall define dates, times,
attending personnel and areas/topics to be covered.
 Carry out monthly specific audits and inspections consistent with
scope of work and in line with Audit Schedule.
4.3 All subcontractor Superintendent’s and Supervisors in charge of work
areas shall participate in regular inspections and audits being carried out.
4.4 Subcontractors HSE Representative shall co-ordinate with attendance of participatory
personnel for conducting site inspections.
4.5 EPC CONTRACTOR site HSE Manager shall audit Project at quarterly intervals
and/or as otherwise decided by Project.

5. INSTRUCTIONS
5.1 Site HSE Representative shall ensure that arrangements are in place on Construction Site for
carrying out HSE audits and inspections on works. These shall be in accordance with EPC
CONTRACTOR Construction Project Procedures and Safety requirements.
5.2 HSE Manager shall also, carry out periodic audits to assess implementation of organisations
core processes and site specific procedures. Additional audits or specific inspections shall
be carried out as necessary to support Project.
5.3 HSE Inspections
Regular HSE inspections shall be carried out on works in accordance with EPC
CONTRACTOR Project Procedures.
An Action Plan shall be developed by Site HSE Representative to include all areas of works
and workforce including all subcontractors.
Inspections shall be conducted at least weekly and shall be based on proforma provided on
Attachment 7.2.
Results of all inspections shall be documented and issued to Site Manager and
Employer’s Site Representative.
5.4 Formal HSE Audits
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Formal HSE audits on works, shall be carried out by a joint EPC CONTRACTOR Team
per Contract requirements
5.4.1 HSE Audit Schedule
A schedule of Site HSE audits and inspections shall be developed by Site HSE
Representative to cover items listed in Attachment 7.4, which may be on an ‘area by area’
basis and issued to Employer for review and comment.
5.4.2 HSE Audit Team
Employer shall designate an HSE audit team consisting of Employer’s HSE and operating
representatives and EPC CONTRACTOR’s representative, who shall address following
issues:
 HSE audit team leader
 Agree timing of HSE audit. (Refer to audit schedule)
 Review and approve final recommendations for modifications or additions
resulting from HSE audit.
 Review and approve implementation of approved actions arising from HSE audit
items
5.4.3 Audit Activities
HSE audit team members shall prepare details of scope of each audit (see Attachment 7.4),
organise suitable information and documentation i.e. specifications, drawings, checklists,
etc. for reference during audit.
HSE audit shall be conducted and a report/statement produced within 14
days of Audit completion. Report shall include a “Punch List” of items that are
considered deficient, which shall require remedial action before acceptance.
Punch List shall be issued within 24hrs of Audit completion. Photographs shall be
taken as necessary and included with HSE audit report/statement.
Follow up audits and inspections shall be carried out to confirm that all “Punch List” items
have been rectified and cleared.
Such Audits shall be planned and pre-recorded on HSE Audit Schedule
5.4.4 EPC Contractor Construction Site
Superintendent and Subcontractors supervisors in charge of work areas shall as necessary
participate and be interviewed.
EPC Contractor shall receive, review, comment and implement “Punch Lists” prepared by
HSE Audit Team and initiate necessary actions for design modifications, site remedial work
etc.
Site Manager shall discuss, agree priorities and impact on remaining construction activities.
6. REFERENCES
None

7. ATTACHMENTS
7.1 HSE Audit Team Checklist.
7.2 Area Safety Inspection Checklist.
7.3 Safety Inspection Action Plan Format.
7.4 Monitoring and Surveillance Program.

Attachment 7.1
INDUSTRIAL PLANT
HSE AUDIT TEAM CHECKLIST
ITEM ACTIVITY
NO
1. Equipment installed in accordance with approved area
classifications
2. Flare fence installed
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3. Handrails and toe boards installed

4. Adequate and unobstructed aisles, walkways and headroom
available. Minimum of two stairways and/or ladders for all
operating platforms.
5. Pressure relief devices installed
6. Atmospheric vents installed sufficiently high to avoid injury to
personnel from hot or toxic releases
7. Atmospheric vents properly positioned with respect to prevailing
wind.
8. Fireproofing installed
9. Blast resistant walls and blow out panels installed, where
enclosed equipment has potential danger of explosion.
10. Adequate dikes installed around storage of flammable materials.
11. Adequate ventilation installed in building containing flammable
materials.
12. Uninterruptible power supply system (UPS) installed.
13. Double valve installed in cryogenic services, where a valve may
freeze
14. Ready and safe access, particularly during an emergency to
valves, instruments, switchgear and equipment.
15. Ladders and stairways located away from potentially hazardous
areas.
16. Emergency escape routes identified.
17. Emergency lighting installed.
18. Adequate fire and gas detection system installed
19. Adequate fire water system installed
20. Battery Limit Block valves installed
21. Guards installed around moving parts of equipment
22. HSE showers and eye wash stations installed and supplied with
cool potable water.
23. Electrical isolation and lockout systems installed.
24. Lighting arrestor system installed.
25. Grounding system installed.
26. Warning signs installed
27. Review process and utility designs to insure that any failure
results in a safe condition

Attachment 7.2

SUBCONTRACTOR / AREA SAFETY INSPECTION

Date : _____________________ Area/Subcontractor Details :

Inspection Team : _______________________

Name Company Position

Very Poor to Excellent Possible Actual

Score Score
1 2 3 4 5

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1 SAFETY ADMINISTRATION

1.1 Management Communications (Bulletins/Memo's) 10

1.2 Toolbox Talks 20
1.3 Management Inspection 20
1.4 Task Talks 10
1.5 Specialized Training 10
1.6 Notice Boards & Publicity 10
1.7 Supervisory Roles (Defined) 20
1.8 Follow Up/ Remedial Actions 10
1.9 Communication of Rules / Regs 10
SAFETY ADMINISTRATION ASSESSMENT 120

2 HEALTH & WELFARE

2.1 Drinking Water & Cups 20

2.2 Toilet Facilities 15
2.3 Washing Facilities 15
2.4 First Aid & Medical Facilities 20
HEALTH & WELFARE ASSESSMENT 70

3 EMERGENCY PROCEDURE

3.1 Rescue Equipment 10

3.2 Emergency Transportation 20
3.3 Emergency Communication 20
3.4 Muster Points 15
3.5 Alarms/Wind Socks 15
3.6 Fire Equipment 20
EMERGENCY PROCEDURE ASSESSMENT 100

4 ACCESS & EGRESS WORKING PLACES

4.1 Ladders Inspected 10

4.2 Ladders Used 20
4.3 Ramps / General Access 15
4.4 Stairways Properly Built 15
4.5 Scaffolds Erection 20
4.6 Guardrails / Kick Plates 20
4.7 House Keeping 20
ACCESS/EGRESS WORKING PLACES ASSESSMENT 120

5 PERSONAL PROTECTIVE EQUIPMENT

5.1 Head Protection 20

5.2 Eye Protection 20
5.3 Foot Protection 20
5.4 Hearing Protection 20
5.5 Respiratory Protection 20
5.6 Hand Protection 20
5.7 Safety Harnesses 20

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5.8 Specialist Protection 20

PERSONAL PROTECTIVE EQUIPMENT ASSESSMENT 160

6 EXCAVATIONS

6.1 Sloped/Benched/Shored 15
6.2 Barriers / Warnings 15
6.3 Spoil Clearance 10
6.4 Access / Egress 15
6.5 Man / Machine Interface 15
6.6 Adjacent Structures 15
6.7 UG Utilities Protected 15
EXCAVATIONS ASSESSMENT 100

7 LIFTING, PLANT & EQUIPMENT

7.1 Cranes General Condition 20

7.2 Hoists / Winches 20
7.3 Excavators 10
7.4 Condition of Wire Ropes 10
7.5 Certified Equipment 20
7.6 Condition of Shackles/Hooks 10
7.7 Storage of Lifting Equipment 10
7.8 Vehicle Condition 10
7.9 Back up Alarms 10
7.1 Tyres, Brakes & Lights 10
7.11 Competent & Approved Operators 20
LIFTING, PLANT & EQUIPMENT ASSESSMENT 155

8 ELECTRICAL SYSTEMS

8.1 Temporary Electrics 20

8.2 Residual Current Devices / Earth Leakage Breakers 20
8.3 Warning Signs Posted 10
8.4 Cable Management 10
8.5 Fittings & Connections 20
ELECTRICAL SYSTEMS ASSESSMENT 80

9 COMPRESSED GASES

9.1 Proper Storage (Separation) 10

9.2 Condition of Cylinders 10
9.3 Colour coding 10
9.4 Warning Signs 10
9.5 Flashback Arrestors 10
9.6 Fire Extinguisher 10
9.7 Cylinders Secured (Chained / Trolley) 10
9.8 Hose Condition 10
9.9 Sparks Containment 10
COMPRESSED GASES ASSESSMENT 90

10 HAND & POWER TOOLS

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10.1 Correct Tools Provided / Used 10

10.2 Storage 10
10.3 Cartridge Operated Tools 10
10.4 Trained Operators 10
10.5 Correct Voltage 10
10.6 Maintenance 10
10.7 Cable / Hose Condition 10
HAND & POWER TOOLS ASSESSMENT 70

11 WORKING AT HEIGHT

11.1 Erection Properly Supervised 20

11.2 Lines / Anchor Points Provided 10
11.3 PPE / Harnesses used 10
11.4 Safe Access 10
11.5 Weather Limitations 10
11.6 Tag Lines Used 10
WORKING AT HEIGHT 70
12 ENVIRONMENTAL CONDITIONS
12.1 Noise Control 15
12.2 Road Maintenance 15
12.3 Pollution Controls 15
12.4 Dust Suppression 15
12.5 Heat Exhaustion 20
12.6 Environmental Protection 20
ENVIRONMENTAL CONDITIONS ASSESSMENT 100

13 PAINTING / GRIT BLASTING

13.1 Ventilation 15
13.2 Containment / Screening 15
13.3 Earthing 10
13.4 Communications 15
13.5 Flammable Materials 10
13.6 PPE 15
PAINTING / GRIT BLASTING ASSESSMENT 80

14 HOUSEKEEPING

14.1 Good Site Layout 20

14.2 Materials Stacked 15
14.3 Laydown Areas / Material Storage 20
14.4 Timber De-nailed 15
14.5 Walkways / Working Platforms kept clear 20
14.6 Housekeeping Arrangements Effective 20
HOUSEKEEPING ASSESSMENT 110

15 SPECIALIST ACTIVITIES

15.1 Pressure Testing (Barriers/Signs etc) 20

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15.2 Radiography 20
15.3 Heavy Lifts 20
15.4 Hazardous Substances 20
15.5 Other
SPECIALIST ACTIVITIES ASSESSMENT 80

16 LINE MANAGEMENT

16.1 Adequate Supervision 20

16.2 Commitment 20
16.3 Near Miss Reporting 15
16.4 Incident Follow Up 15
16.5 Safety Awareness 20
16.6 Toolbox Talks 20
LINE MANAGEMENT ASSESSMENT 110

Attachment 7.3

ACTION PLAN

Observations/Comments Action/s Names When

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Signiture:
Date:

Attachment 7.4
Monitoring & Surveillance Programme
LEVEL 1
Management Audit

SECTION DESCRIPTION POSSIBLE ACTUAL %

SCORE SCORE Achieved
1 Leadership & Administration
2 Management Training
3 Project Health & Safety Rules
4 Health Control Programme.
5 Personal Protective Equipment
6 Communications & Meetings
7 Health & Safety Promotion
8 Employee Training
9 Purchasing Control, Material Management
10 Work Equipment Management
11 Contractor Control
12 Emergency Preparedness
13 Fire Prevention
14 Risk Assessments
15 Procedures & Method Statements
16 Incident Reporting/Investigation
17 Documentation & Resources
18 Programme Monitoring & Surveillance

TOTAL (Average %)

Score system: a) x-1 All or nothing Score.

b) PJ Professional judgement.

Lead Auditor: Date:

1 LEADERSHIP, ORGANISATION &

ADMINISTRATION.

1.1 POLICY AND

COMMITMENT

1.1.1 Is there a Health and Safety Policy statement

specific to the project/scope of work x-1

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1.1.2 Is the general Policy Statement dated and signed by.

1. Senior executives of the company x-1
2 Manager in charge of site operations. x-1

1.1.3 Does general Policy Statement make reference to:

1 Prevention of personal injury. x-1
2 Prevention of illness. x-1
3 Protection of property. x-1
4 Prevention of fire. x-1
5 Protection of the environment. x-1

1.1.4 How is general Policy communicated to employees ?

1 Notice boards. x-1
2 Induction. x-1
3 Rule Books x-1
4 Health and Safety Manuals x-1
5 Safety bulletins x-1

1.1.5 By what means do senior executives of company

demonstrate their commitment to Health, Safety & Loss
Control Programme
1 Quarterly visits to site.( H,S&LC Briefings.) x-1
2 Quarterly H,S & LC tours. x-1
3 Written reviews, comments and Bulletins. x-1
4 Personalized memos to staff and workforce. x-1

1.1.6 Have written standards been established for senior and middle
management activities.
1 H,S & LC inspections ( quarterly). x-1
2 Programme review and target setting. x-1
3 Quarterly H&S briefings with all employees. x-1
4 Attendance at Formal Inquiries. x-1
5 Personal involvement in promotional activities. x-1

1.2 INDIVIDUAL RESPONSIBILITIES.

1.2.1 Are Health, Safety and Loss Control responsibilities & activities
clearly stated in job descriptions for managers and x-1
supervisors on this Project?
x-1
1.2.2 Are staff provided with a copy of their Job Descriptions ?

1.2.3 Are stall appraised on their performance with regard x-1

to health and safety

1.2.4 Has Site manager been named as Person Responsible for x-1
Safety on site?

1.2.5 Have sufficient safety supervisors been appointed to adequately x-1

supervise operations ?

1.3 HEALTH & SAFETY ASSISTANCE.

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1.3.1 Has a qualified Health and Safety Professional been appointed to x-1
Project ?

1.3.2 Does Health and Safety Professional report to:

1 Site Manager or higher. x-1
2 Deputy Site Manager. x-1
3 Senior Engineer. x-1
4 Someone else. x-1

1.3.3 Does Health and Safety Professional receive adequate support from:
1 Corporate Health and Safety Managers ? x-1
2 His manager on site ? x-1

1.3.4 What percentage of normal time is dedicated to health, safety

and loss control duties ?
1 100% x-1
2 75% x-1
3 50% x-1
4 < 50% x-1

1.4 MANAGEMENT OF COMPLAINTS.

1.4.1 Is there a written procedure for processing complaints/suggestions

regarding health, safety and environmental matters.

1 From Statutory Authorities. x-1

2 From Client. x-1
3 From a third party. x-1
4 From an employee. x-1

1.5 PROJECT HEALTH & SAFETY

PLAN

1.5.1 Has a Health & Safety Plan been produced clearly setting out standards of
activity that managers, engineers and supervisors are required to achieve in
order for Joint Venture to achieve Project Health and Loss
Control Objectives. PJ Score

1.5.2 Does plan contain following elements ?

1 Attendance at Health & Safety Briefings. x-1
2 Conducting Tool Box Talks. x-1
3 Monitoring & Inspections. x-1
4 Risk assessments & Method Statements. x-1
5 Job Observation. x-1
6 Communication & Promotion x-1

7 Hazard and Incident management. x-1

8 Continuing Professional Development
( Health & Safety Course attendance ) x-1

1.5.3 Is every manager, engineer and supervisor in possession

of an up-to-date copy of Health & Safety Plan? x-1

1.5.4 How often is Plan up-dated ?

1 6 monthly

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2 Annually
3 Every two years
4 Never

SECTION TOTAL

2 MANAGEMENT
TRAINING

2.1 Has a written Policy with standards for Management

Health and Safety training been
established for all levels of management on this
Project x-1

2.2 Does training programme include:

1 Project Management systems Induction x-1
2 Health & Safety Management systems x-1
3 Legal and project specific up-dates x-1
4 Technical standards i.e. scaffolding x-1
risk assessments.

2.3 Has a Management Training Schedule been developed x-1

2.4 Have adequate resources been provided for Health x-1

and Safety Professional to attend training courses?

2.5 Are all Specialist / Craft Supervisors holders of 100%=40

Certificates of Training Achievement ?

2.6 Are all training courses recorded ? Record to

contain:; 'Name and profession/title of attendee, name x-1
of attendees, course title, date, contents.

Section total

3 PROJECT HEALTH &

SAFETY RULES.

3.1 GENERAL HEALTH & SAFETY RULES (PROJECT

SPECIFIC)

3.1.1 Have Project Specific Health & Safety Rules been

prepared in writing for Project ? x-1

3.1.2 How are these rules communicated to employees:

1 Copy to each individual. x-1
2 Notices posted to reinforce Rules. x-1
3 Rule itemized at Induction. x-1
4 Rules reviewed during Tool Box Talks. x-1

3.1.3. Are Posted rules / notices regularly checked for

condition and correctness ? x-1

3.1.4. Is there a system for each employee to acknowledge

in writing

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1 Receipt of rule book, and x-1

2 Rules have been explained to him / her.

3.1.5. How often are General Health & Safety Rules

reviewed and revised ?
1 Every 6 months
2 Every year
3 Every 2 years

3.1.6. Are revised rules communicated in a formal way? x-1

3.2.1. Is there a formal system in place for identification

of critical conditions, occupations and activities requiring
specialised and specific health & safety rules? x-1

3.2.2. Are criticalities formally listed and using Project

Planning schedule to ensure timely preparation and
Communication to workforce. x-1

Section Score

4 HEALTH CONTROL
PROGRAMME.

4.1 SCHEDULE FOR HEALTH HAZARD IDENTIFICATION.

4.1.1 Is there a Health Control Prgramme containing

following elements ?. x-1

4.1.2. Have all occupations and work arrangements been

assessed to identify risk to health ? x-1

4.1.3 Have following hazards been identified, risks

assessed and control policies and procedures developed.
1 Chemical x-1
2 Noise x-1
3 Manual handling. x-1
4 Temperature extremes. x-1
5 Biological x-1
6 Radiation x-1
7 Dust & fume. x-1
8 Other/ Diving operations etc. x-1

4.2 CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH.

Refer to Conditions and Practices Inspection and Rating system

Section 10 items 10.1 to 10.7 Score: 100% = 50

4.3 FIRST AID AND MEDICAL

FACILITIES.

4.3.1 Have requirements for first aid provisions been

assessed and assessment documented. x-1

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4.3.2 Is a named person responsible for maintenance

of Medical facility, first aid and rescue equipment.
x-1
4.3.3. Is medical, first aid and rescue equipment adequate
and sufficient ? (PJ score)

4.3.4. Are sufficient qualified First Aid persons available

at all times when persons are employed? (PJ Score)

4.4 PROFESSIONAL ASSISTANCE AND SUPPORT.

4.4.1. Have arrangements been made to provide a Medical

Practitioner to advise on medical matters, treatment and
facilities. x-1

4.5 FOOD SAFETY

4.5.1 Do all food handlers hold a Food Handlers Hygiene

Certificate ? x-1

4.6 PRE EMPLOYMET HEALTH ASSESSMENTS E

4.6.1 Is there a Policy and are arrangements in place to

ensure employee's fitness to work at time of hiring? x-1

4.7 EMPLOYEE - HEALTH CE

SURVEILLANC

4.7.1 Is there a Policy and are arrangements in place for

on-going health checks ?. x-1

SECTION TOTAL

5 PERSONAL PROTECTIVE EQUIPMENT

5.1 ASSESSMENTS, PURCHASING & CONTROL

5.1.1 Is there a written policy for carrying out assessments

of occupations and work locations to identify
requirement and standard for P.P.E. ? x-1

5.1.2 Is there provision in policy for employee

involvement in selection process ? x-1

5.1.3 Is there a procedure for checking P.P.E. at time

of delivery for compliance with standard and
quarantine facilities for non-complying items ? x-1

5.1.4 Are all issues of P.P.E. to employees recorded ? x-1

5.1.5 Is there an adequate stock control system

to ensure items of P.P.E. are always available ? x-1

5.2 INSTRUCTION, FITTING AND MAINTENANCE.

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5.2.1 Is there a written procedure to ensure that employees

are instructed in use and care of P.P.E. issued
to them ? x-1

5.2.2 Is there a written procedure and facilities to ensure

that employees are correctly fitted and
equipment is correctly adjusted ? x-1

5.2.3 Is there a written procedure for Purchase and

maintenance of P.P.E. ? x-1

5.2.4 Is there a system to record proper cleaning

and maintenance of P.P.E. such as:
1 Respirators x-1
2 Ear Defenders x-1
3 Safety Harness x-1
4 Life Jackets x-1

5.2.5 Is person responsible for maintenance

of P.P.E. competent to carry out this work ? x-1

5.2.6 Is there a register listing P.P.E. requiring

regular inspection, maintenance and certification ? x-1

5.3 MONITORING OF STANDARDS AND USE.

5.3.1 Is there a schedule for monitoring compliance

regarding use and care of P.P.E. ? x-1

Section total

6 MEETINGS AND
COMMUNICATIONS

6.1 MEETINGS

6.1.1 Is there a written schedule for Management

Health & Safety meetings ? x-1

6.1.2 Are meetings chaired by:

1 Project Manager x-1
2 Construction Manager x-1
3 Senior Engineer x-1
4 Health & Safety Advisor x-1

6.1.3 Is there a formal agenda for meetings ? x-1

6.1.4 Is Health & Safety element item No. 1

at Progress meetings ? x-1

6.1.5 Are meetings minuted and action items recorded

against a named person with 'to be completed
by ' date ? x-1

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6.1.6 Is there a schedule for joint Health & Safety

Committee meetings .i.e. management and employees
representatives ? x-1

6.1.7 Is there a formal agenda for these meetings ? x-1

6.1.8 Is there a written procedure for following up action x-1

items ?

6.2 COMMUNICATIONS

6.2.1 Are minutes of Health & Safety Committee Meetings

posted on Notice Boards ?
1 Offices x-1
2 laydown areas etc. x-1

6.2.2 Are minutes of meetings discussed at Tool Box Talks ? x-1

6.2.3 Are employees regularly up-dated regarding:

1 Health & Safety Programme achievements x-1
2 Incident causes and statistics. x-1
3 Health & Safety promotional schemes x-1
4 Health & Safety initiatives. x-1

Section Score

7 HEALTH & SAFETY

PROMOTION

7.1 Are there sufficient Notice Boards provided

and clearly marked and dedicated to Health & Safety
information. ( PJ Score )

7.2 Are Notice Boards regularly maintained and up-dated ? (PJ Score )

7.3 Are Health & Safety Notice Boards located so every

employee has an opportunity to see at least
one during working day ? ( PJ Score )

7.3 Has a Promotion / Health & Safety campaign / programme

been scheduled ? x-1

7.3 Does the programme include:

1 Posters x-1
2 Regular Bulletins x-1
3 Competitions x-1
4 Pamphlets x-1
5 Memos from senior managers x-1
7 Individual Awards x-1
8 Supervisory Group Awards x-1

Section score

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8 EMPLOYEE
TRAINING

8.1 GENERAL PROJECT INDUCTION

8.1.1 Has every employee including contractors employees,

vendors staff and specialists staff received General
Project Health & Safety Induction before entry to site. x-1

8.1.2 Does Health & Safety Induction Programme

include:
1 Purpose of Project x-1
2 An overview of potential hazards x-1
3 An overview of controls x-1
4 Health & Safety objectives x-1
5 Site Rules & Regulations x-1
6 Individual responsibilities x-1
7 Personal Protective Equipment standards x-1
8 Accident, Incident & Hazard reporting x-1
9 First Aid and welfare arrangements x-1
10 Emergency Procedures x-1
11 Marine activities x-1
12 Environmental matters x-1

8.1.3 Are records kept of all attendees ?

1 Date x-1
2 Name of attendee x-1
3 Trade / title/profession x-1
4 Employer x-1
5 Signature of attendance x-1

8.1.4 Have a lesson plan and contents notes been produced ? x-1

8.1.5 Is Project Health & Safety Rule Book issued

on the first day of employment ? x-1

8.1.6 How often is Induction Programme / course content

reviewed ?
1 Every three months
2 Every 6 months
3 once a year

8.1.7 How is effectiveness of Induction evaluated ?

1 By observation at the workplace..
2 ..........................................................
3 ..........................................................
4 ..........................................................
( PJ Score )

8.1.8 What is duration of General Induction Course?

1 hour
2 hours
3 hours

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8.1.9 Is there a programme for at least one follow-up

session within 3 months of initial induction ? x-1

8.1.10 Is there a programme for orientation induction

for employees who are transferred from one area
of operations to another ? x-1

8.2 SPECIALIST TRAINING

8.2.1 Is there a formal system for identifying and evaluating

training needs ? x-1

8.2.2 Has a schedule of training courses been developed

to service needs of Project ? ( PJ Score )

8.2.3 Are employees assessed and training records

reviewed before putting them to work ? x-1

SECTION TOTAL

9 PURCHASING CONTROL AND MATERIALS

MANAGEMENT.

9.1 PURCHASING CONTROL.

9.1.1 Is there a written Purchasing Policy where products

are assessed and evaluated to ensure :
1 Can be stored and used without risk ? x-1
2 Suitable and fit for purpose ? x-1
3 Adequate product information & support ? x-1
4 Adequate suppliers ? x-1

9.1.2. Is there a Policy ,procedures and standards set out

regarding Plant and equipment Hire to ensure
Hirers compliance with safety requirements ? x-1

9.1.3 Does Policy require an inspection of plant and

equipment by our own specialist before being
put to use ? x-1

9.1.5 Do you maintain a Plant & Equipment register

and a maintenance schedule for all hired plant and
equipment ? x-1

9.1.6 Is there within policy a requirement for consultation

with Health & Safety Specialist before
purchase of a product or service is agreed ? x-1

9.2 MATERIALS MANAGEMENT.

9.2.1 Do orders to suppliers specify unit/ packaging sizes

and weights compatible with manual handling policy? x-1

9.2.2 Is mechanical handling equipment always available

for unloading ? x-1

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9.2.3 Are laydown and storage procedures clearly set out

and complied with ? x-1

9.2.4 Are adequate and suitable facilities provided

and clearly labeled ? x-1

9.2.5 Are high value and critical parts provided for in

a secure area ? x-1

9.2.6 Have adequate facilities been provided and suitably

Marked with appropriate Hazard Warning signs for
the storage of :
Chemicals x-1
Flammables x-1
Highly Flammables x-1
Fuel Gases x-1
Other Gases x-1

9.2.7 Does policy require minimum / daily use quantities

to be stored at workface ? x-1

9.2.8 Have housekeeping standards been set for storage

areas? x-1

9.2.9 Are directions / access to storage areas clearly

signposted ? x-1

SECTION TOTAL

10 WORK EQUIPMENT
MANAGEMENT

10.1 When Purchasing is there a clause setting standards and

specifications for purchase of work equipment. x-1

10.2 Is there a system for checking all work equipment

purchased to ensure compliance with standards ? x-1

10.3 Is there a procedure for critical examination of

defective and failed work equipment ? x-1

10.4 Is there a register of all work equipment requiring

Inspection, examination and Test ? x-1

10.5 Is there a register of all power tools in use and schedule

for periodic inspection and test as necessary ? x-1

10.6 How often are random checks carried out on hand

tools:
1 every 2 months
2 every 6 months
3 annually
4 never

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10.7 Are these checks recorded ? x-1

10.8 Is there a procedure for return of faulty

work equipment to Stores / tool cribb for repair /
replacement and to establish cause of failure? x-1

10.9 By what means is this procedure communicated to

workforce ? (P J Score )

10.10 Has a comprehensive list of all critical equipment and

critical parts of equipment been compiled and reviewed ? x-1

10.11 Has one person been made responsible to ensure

completeness and maintenance of list ? x-1

10.12 Is critical parts list used to specify inspection

frequency and preventative maintenance schedules ? x-1

10.13 Does every item of plant carry a clear and conspicuous

identification number ? x-1

10.14 Are checks carried out to measure levels of

environmental pollution / emissions from plant and
equipment ?

10.15 Do these checks include :

1 Noise emissions x-1
2 Smoke emissions x-1
3 Fuel / lubricant leaks x-1
4 Dust / fume x-1

10.16 Have all operators of plant and

equipment been
been trained? x-1

SECTION TOTAL

11 CONTRACTOR
CONTROL

11.1 Are minimum safety, health and loss control programme

requirements contained in initial bid documents
and contracts ? x-1

11.2 Do contractor selection procedures include:

1 programme prior to awarding contract x-1

2 Review of contractor's previous loss experience data? x-1
3 Review of Contractors training x-1

11.3 Prior to award of contract are contractor's furnished

with Health & Safety Plan and standards set
for Project ? x-1

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11.4 Are pre-award and post award Health & Safety

meetings held ?

11.5 Are following reports required in order that

contractors performance and achievement
can be monitored ?
1 Accident / incident reports x-1
2 Inspection reports x-1
3 Injury / illness rates x-1
4 Injury / illness type x-1
5 Summary of causation factors. x-1
6 Records of health & safety meetings. x-1
7 Reports on training & tool box talks. x-1

11.6 How is Contractor's activity and achievement

monitored ?
1 Formal Health, Safety & Loss control audit x-1
2 Planned inspections x-1

SECTION TOTAL

12 EMERGENCY
PREPAREDNESS.

12.1 Has a senior member of staff been appointed in

writing to develop and administer Emergency Plan ? x-1

12.2 Have all probable emergencies been identified

and plans developed that includes all known activities ? (PJ Score )

12.3 Are following key risks included in Plan ?

1 People x-1
2 Plant & Equipment x-1
3 Property x-1
4 Materials x-1
5 Public & third party risks x-1

12.4 Have clear written procedures been prepared and

communicated to staff and work force ? x-1

12.5 Are regular drills and exercises carried out involving

staff and work force ? x-1

12.6 Are exercises evaluated for completeness and

effectiveness ? x-1

12.7 Are sufficient personnel trained as marshalls / wardens

to ensure plan is properly administered ? x-1

12.8 Does plan include effective communications with:

1 Workforce x-1
2 Emergency Services x-1
3 Client x-1
4 Local Authorities x-1
5 Media x-1

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2.

12.9 Does Plan include damage limitation and salvage

of Project assets and collateral ? x-1

12.10 Does Plan include development of a Mutual Aid

programme with other local entities i.e. Port Authorities ? PJ Score

12.11 Has an Emergency Management Team been developed

where each team member has clearly defined roles
and responsibilities ? x-1

12.12 Has an Emergency Planning and oversight committee

been created under direction of a senior manager
and supported by Corporate office ? x-1

Section Score

13 FIRE PREVENTION

13.1 Is there a written Fire Prevention plan supported by

adequate arrangements and development plans
for Project ? ( PJ Score )

13.2 Has a senior member of staff been nominated in

writing to develop and coordinate Fire Prevention
Plan ? x-1

13.3 Have all critical activities and locations been

assessed for fire risk ? ( PJ Score )

13.4 Are sufficient and suitable fire fighting appliances

provided in all stores, offices and operating areas ? ( PJ Score )

13.5 Are there sufficient suitably trained personnel

available at all times to provide a first aid fire
control team ? ( PJ Score )

13.6 Is there a schedule for planned inspection and

test for fire appliances and extinguishers ? x-1

13.7 Are fire prevention arrangements included in

method statements ? x-1

13.8 Are Hot Work Permits included in Fire Prevention x-1

Plan (or elsewhere )?

SECTION TOTAL

14 RISK ASSESSMENTS

14.1 Is there a written Policy requiring risk assessments to be

carried out with objective of controlling risks to:
1 People x-1
2 Plant & equipment x-1

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3 Progress x-1
4 Property x-1
5 Materials x-1
6 Environment x-1
7 Third party property, business
and collateral x-1

14.2 Has a list of critical activities requiring risk assessment

been developed and up-dated ? x-1

14.3 Is a standard format used for risk assessments ? x-1

14.4 Are risk assessment records held on file ? x-1

14.5 How frequently are risk assessments reviewed ?

1 Every 3 months
2 Every 6 months
3 Annually
4 Following an incident
5 Never

14.6 Is there a Policy and arrangements in place to

assess Manual Handling Operations? x-1

14.7 Is there a Policy and arrangements in place to

assess Display Screen Equipment and Workstations ? x-1

SECTION TOTAL

15 PROCEDURES AND METHOD STATEMENTS.

15.1 PROJECT PROCEDURES

15.1.1 Has a Project Procedure Manual been developed for

Project ? x-1

15.1.2 Are all procedures in manual signed, dated and

indexed ? x-1

15.1.3 Have a list of Standard procedures been prepared ? x-1

15.1.4 What percentage of procedures required have

been written ? Score 100% = 40

15.1.5 How often are Project Procedures reviewed;

1 Every 3 months
2 Every 6 months
3 Every 12 months
4 Following an incident
5 Never

15.1.6 Are hourly paid employees involved in preparation

of procedures ? x-1

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15.2 METHOD STATEMENTS

15.2.1 Are method statements written to include control of:

1 Risk to people ? x-1
2 Risk to production ? x-1
3 Risk to quality ? x-1
4 Risk to Plant and materials ? x-1
5 Risk to environment ? x-1
6 Risk to third parties. x-1

15.2.2 Are method statements written to include:

1 Purpose of job ? x-1
2 General sequence of work ? x-1
3 Overview of hazards ? x-1
4 Overview of controls ? x-1
5 Step-by-step sequence. x-1
6 Supporting documents ? x-1

15.2.3 Personnel involved in preparation of Method Statements:

Engineers & Supervisors. x-1
Craftsmen / hourly paid. x-1

15.2.4. Is there a register for method statements ? x-1

15.2.5 Are method statements signed by a senior manager,

engineer or senior supervisor ? x-1

15.2.6 How is contents of method statement communicated

to supervisor and work force ?
Tool Box Talk/Special briefing ? ( PJ Score )

15.2.7 Is 'briefing ' recorded ? x-1

15.2.8 Is compliance to standards set out in

method statements measured ? ( PJ Score )

SECTION TOTAL

16 INCIDENT REPORTING, RECORDING, INVESTIGATION

AND ANALYSIS.

16.1 INCIDENT REPORTING

16.1.1 Does Policy for Incident Reporting require

following events to be reported and recorded :
1 All injuries and occupational illnesses? x-1
2 All damage incidents ? x-1
3 All spillage and environmental incidents ? x-1
4 All near miss events ? x-1
5 All loss events:
(time, materials, theft in excess of £500.00) x-1

16.1.2 Is incident reporting procedure communicated and

understood by all employees ? ( PJ Score )

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16.1.3. Have clear lines of communications for

reporting of incidents been established in writing ? x-1

16.2.1 Do forms for recording incidents call for sufficient

information ? ( PJ Score )

16.2.2 Is there sufficient space provided on the forms for

clarity and completeness of information ? ( PJ Score )

16.2.3 Are statutory Accident recording documents

controlled by one person who 's responsibility it is
to ensure completeness and timely recording ? x-1

16.2.4 Is there regular reconciliation of incidents reported

and written records (weekly) ? x-1

16.2.5 Are written records reviewed on a regular basis for

correctness and completeness ? x-1

16.2.6 Are written or electronic records stored securely ? x-1

16.2.7 Is line supervisor included in incident

reporting procedure ? x-1

16.3 INCIDENT
INVESTIGATION.

16.3.1 Is there an incident investigation procedure in writing ? x-1

16.3.2 Is line supervisor involved at an early stage

of investigation ? x-1

16.3.3 Is there an investigation form / s in use which leads

Lead Investigator to establish underlying
cause / s of incident ? ( PJ Score )

16.3.4 Does investigation form provide adequate space

for following detail ?
1 Description x-1
2 Immediate Causes x-1
3 Basic Causes x-1
4 Remedial Action x-1

16.3.5 Is there a written procedure being followed by key

personnel to ensure remedial actions are completed on
time and to agreed standard ? x-1

16.3.6 Is there a standard time limit set for commencement

of formal inquiries following an incident ? x-1

16.3.7 Are records of all incidents maintained in a

secure filing system? x-1

SECTION TOTAL

17 DOCUMENTATION AND RESOURCES

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17.1 STATUTORY INSTRUMENTS, A.C.O.P's, GUIDANCE

NOTES.
PROJECTS ONLY

17.1.1 Are relevant legislative documents immediately

available on site at all times ?
Are relevant legislative documents immediately
available on site at all times ? x-1
Statutory forms x-1
Copies of Acts, Regulations, ACOP'S

17.1.2 Are following displayed?.

Health & Safety Placard x-1
Employer Liability Insurance x-1

17.1.2 Are documents listed in 17.1.1 reviewed at least every

3 months for completeness and up-to-date ? x-1

17.1.3 Does Project subscribe to H.S.E. up-date service. x-1

17.2 INFORMED PUBLICATIONS AND MANUALS.

17.2.1 Does Project subscribe to and maintain

up-to-date reference manuals relevant to
scope of Project ? ( PJ Score )

17.2.2 Does Project subscribe to Professional publications

produced by Health & Safety organisations ? x-1

17.2.3 Are publications circulated to members of staff

on a regular basis ? x-1

SECTION TOTAL

18 PROGRAMME MONITORING & SURVEILLANCE

18.1 POLICY & STANDARDS

18.1.1 Is there a written Policy requiring a programme for regular

monitoring and surveillance to be prepared and
implemented ? x-1

18.1.2 Does programme provide for self - audit and a

schedule of inspections ? x-1

18.1.3 Does audit and inspection programme include

use of checklists and standards for measurement ? x-1

18.1.4 Does programme and schedule require audits and

inspections of all contractors ? x-1

18.1.5 Are checklists used in programme formatted to

record:
1 Management activity as set out in
health & safety policy and arrangements ? x-1

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2 Compliance with statutory and contract

requirements ? x-1
3 Compliance with rules and procedures? x-1
4 Compliance with Technical standards. x-1

18.1.6 Is inspection programme ranked to ensure

that critical areas, activities, facilities and plant
are listed as priorities ? ( PJ Score )

18.2 FOLLOW - UP PROCEDURES

18.2.1 Is there a written procedure to ensure that all

non – compliance’s are followed up and corrected
to standard ? (PJ Score)

18.2.2 Are all management and supervisory staff fully

conversant with procedure ? (PJ Score )

18.2.3 Are action items assigned to named individuals

and an 'Action by ' date agreed ? x-1

18.2.4 Are action items regularly monitored to ensure

timely execution ? ( PJ Score )

18.3 NON - COMPLIANCE ANALYSIS

18.3.1 Are non – compliance’s recorded and analysed

to establish trends and need for programme
review ? x-1

SECTION TOTAL

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