For SAP R/3 FI Closing

User Manual
(
  
 )
 SAP R/3 FI Closing Process Guide

INDEX

1. FI-CLOSING............................................................................................................................... 3/
1-1/ HR PAY-FI INTERFACE CHECK (OR RUN) ................................................................ 3/
1-2 ERS (EVALUATED RECEIPT SETTLEMENT) RUN .................................................... 4/
1-3. BILLING DUE LIST RUN ...................................................................................................... 6/
1-4. ACCOUNTING RELEASE (BILLING DOC. W/O ACCOUNTING DOCUMENT) .. 8/
1-5. DELIVERY IN PROCESS; POST GOODS ISSUE ......................................................... 10/
1-6. BAD DEBTS PROVISION ................................................................................................... 12/
1-7. MM PERIOD CLOSING CONFIRMATION ................................................................. 13/
1-8. FI PERIOD CONTROL ........................................................................................................ 15/
1-9. DEPRECIATION RUN .......................................................................................................... 17/
1-10. MONTHLY TAX INVOICE FILING AND CHECK ................................................... 19/
1-11. TAX AMOUNT ROUNDING DIFFERENCE ADJUSTMENT ................................. 19/
1-12. AUC ORDER SETTLEMENT (

   )  ........................................... 20/
1-13. GR/IR CLEARING ........................................................................................................... 20/
1-14. GR/IR REGROUPING..................................................................................................... 22/
1-15. FOREIGN CURRENCY VALUATION ............................................................................ 24/

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1. FI-Closing
1-1 HR Pay-FI Interface check (or run)
Accounting
Financial accounting
General ledger

Menu Path
Document
Display
List
Quick Path FB03

Dynamic selection


 
   data  FI module  posting
   .
 : Monthly
 Closing level : Company code
!" field
- Company code : Company code 4 #$ !".
- Fiscal year : %& '() !"
- Dynamic Selection * +, -./ !"  

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1-2 ERS (Evaluated receipt settlement) run
Menu Path MM
LIV
Automatic Settlement
ERS

Quick Path MRRL


- #0 1 2 34 !5 (Goods receipt : GR/IR) Invoice
verification * 67(batch ) 8$,9 :.
-  ;<=  15 6 >6# Plant ?@ ;<.
  : 2  by Monthly (MM module AB&#C 8$)
 Closing level : Plant
!" field
- Posting date, goods receipt (D;) : ERS ,5# ,9 !5
(goods receipt) data  posting 6# !".
- Company code (D;) : Company code 4 #$
- Plant (D;): ERS ;< EF Plant  !".

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- Fiscal year, goods receipt : !5 data ' () !".
- Select option
- Test mode : G posting : HI ERS EF data   2 Check.
(Example Company Test mode executing results)

(JK LM)
- JK Posting = vendor ?@ 1 N document C LMOP,
- Posting date Q Document date 9 ERS run * ;<,9 6#@
#RS@ LMO TU .%V 6# DW ;<OXY .

(JK LM  )
- LMZ JK 9 :J [:
  FB03 
document type * “RE(Invoice receipt)”@  .

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1-3. Billing due list run
Logistics
Sales & distribution
Shipping & Transportation

Menu Path Billing
Billing document
Process Billing due list

Quick Path VF04

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- Delivery 9 8$ O\S] H^ billing : 8$O
_= /`
E, ab,9 S@ Billing due list  c@ , Billing
8$. (4dQ 0A 6e fg)
  : Monthly
 Closing level : Company code
!" field
- Billing date from ~ to :  1 6 ~ >6 !"
- Div.-related: check box K2,5 Display bill list G<

- h,F $ij9 delivery 9 ;<*   Billing 8$ ,

_= k`@ lm2 no  pq rs* , Y .

(SD Module  tu, document flow check need)

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1-4. Accounting release (billing doc. w/o accounting document)
Logistics
Sales & distribution
Billing

Menu Path
Billing document
Blocked billing docs
Quick Path VFX3


- Billing 8$9 O\S] accounting document C LM,
_=
/ E% release ,9 
  : Monthly (Sales area ? run)
 Closing level : Sales area
!" field
- Organizational data (Sales organization) : Sales area !"
- Creation data (Created on from ~ to) :  >6# !"(to field 
v)

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- Process release (With safety check) :
- Incomplete due to (Accounting block) :
- “ (Error in accounting interface ) :

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1-5. Delivery in process; Post goods issue
Logistics
Sales & distribution
Shipping & Transportation

Menu Path
Post Goods Issue
Outbound delivery Monitor

Quick Path VL06G

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- SD module  delivery 9 O\S], goods issue  8$,
_
= / E% post goods issue  8$,9 
- Goods issue 8$ ,
_S FI document C LMO
_w.
- Shipping point ? Run
  : Monthly (Shipping point ? run)
 Closing level : Company code
!" field
- Shipping point : Shipping point !"
- Goods issue date : goods issue date from-to('x) !"
y Delivery 9 O5 GI C _Z / E, 9 z) {| }~* ,
System  %€ e, Y .
(Document flow check need)
( )

(Post goods issue 8$)

- Goods issue C O
_= /* ‚,5 post goods issue button
* ƒ„5 goods issue  8$.(;< J lm2 …q D†)

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1-6. Bad debts Provision
Accounting
Financial accounting
General ledger

Menu Path
Account
Display balances
Quick Path FS10N


- b‡ˆ E E‰Š&‹ ., f% u.? Œ* 
, Manual @ K.(work list @ :Ž, Ž,.)
- K
 Dr) XXXXXXXX(b‡ˆ E‰F‘-’“”) X,XXX
Cr) XXXXXXXX(b‡ˆ E‰Š&‹ ) X,XXX
  : Monthly
 Closing level : Company code

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1-7. MM Period Closing Confirmation
Logistics
Materials management
Material master

Menu Path
Other
Close period
Quick Path MMPV


MM module  #0 05 ;•* –—,9 S@ MM module 
˜(next period)* open(posting)%9 ™š material mater 
previous period price(J ›C) update %9 œ.
material mater  MM module  closing  …q Cœ
MM period closing = FI period closing : ŠOXY g.
  : Monthly (MM module AB&#C ;<g)
 Closing level : Company code
!" field

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- From(To) company code : Closing period  ,5# ,9
Company code 4 #$ !".
- Period : MM module  transaction  E% ˜ posting :
Cœ,)€ 'EF x ˜* !".
- Fiscal year : '() !".

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1-8. FI period control
Accounting
Financial accounting
General ledger

Menu Path Environment
Current settings
Open & close posting
Periods
Quick Path OB52


- ‘ Account group ?(ž?)@ posting period  open %9 
 S@ 3 JK–—  0A'  2 0AŸv '
posting : Cœ,)€ authorization group S@ set-up
  : Monthly
 Closing level : Company code
!" field
- Var : Company code 4 #$(KR02) !".
- A : closing ,5# ,9 Account type * !".
- From acct & To acct: From 1 to ZZZZZZZ S@ setting
- From per:  Ž,5# ,9 h,x* ¡X¢ period  !".
“7 £ !"* ¤Ž”¥#  “7”* !",
6  !"* ¦
.
- To period: 12 @ setting . :9 6l User `= 12  §
v
!"* ¤Ž,¨9 k:.

2 display O9 From, To Period 9 0A User v: '. J

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K !"€ ¤Ž,9 kS@ :9 “AuG(Authority group)”@ ©
.
MM module  transaction  E% ˜ posting : Cœ€ ,
f%9 Acct ‘M’* :Ž, ˜@ !"* , Y .

- Fiscal year : '() !".

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1-9. Depreciation run
Accounting
Financial accounting
Fixed assets

Menu Path Period processing
Depreciation run
Execute


Execute in background
Quick Path AFAB


- —CF‘’ u' * ;<, f 
- On-line S@  29 1000 Nv ©, ;< ª.
  : Monthly
 Closing level : Company code
!" field
- Company code : 4 #$ !"
- Fiscal year : : ' ut) !"
- Posting period : ' %&  !"
- Reason for posting run:
 Planned posting run :

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 ;<  System > Services > Batch Input  ¦‹ 
session name  user  …q  %& * ;<.
Document type : ‘AF’@ posting Z.

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1-10. Monthly Tax Invoice Filing and Check

 9  «< / ;¬ ­‹u' E, ®$ ¯°* ,
CCe­ ±5A }B .

1-11. Tax Amount Rounding Difference Adjustment

 C  ²u ­‹u' «< ³: {  9 ²
´µ ›;˜: . , Y .
- ›;˜:9  ¶u(·@“¸ N«), b" List  ž5 ¹
S@
XXXXXXXX(º:»-¼) ½9 XXXXXXXX(º‰G-¼)S@
Manual posting .
  : Monthly
 Closing level : Business place

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   )
1-12. AuC order settlement (
 

 – Internal order settlement or Account settlement method  ‚

,¾@   F¿ À| /Cu.* #Á .

1-13. GR/IR Clearing

Accounting
Financial accounting
General ledger

Menu Path Periodic processing
Automatic clearing
W/O clearing
currency
Quick Path F.13

Multiple

Selections

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- MM  34 !5(GR/IR) 8$ PO Q Invoice verification *
8$ PO  #RS@ clearing %9 
Á * ,
_S GR/IR regrouping 2 Jn ¹: u.E
n ª.
  : Weekly
 Closing level : Company code
!" field
- Company code : Company code 4 #$ !".
- Fiscal years : '() !".
- Posting date : Automatic clearing EF JK posting 6#!".
- Ranges !"  Copy function G<
 GR/IR clearing EF Accounts
XXXXXXXX (GR/IR-©Â)
XXXXXXXX (GR/IR-FÂ)
XXXXXXXX (GR/IR-p0Ã) ÄÄ
- Posting parameter
 Clearing date : Clearing JK posting 6# !".
 Test run :  J clearing EFJK š T !".
- F !" Å*  !",C ÆS Variant @ ÇÈ  
 Variant  Éb, xv ÊË, Z.

(Automatic clearing test )

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1-14. GR/IR Regrouping
Accounting
Financial accounting
General ledger

Menu Path Periodic processing
Closing
Regroup

GR/IR clearing
Quick Path F.19

Multiple
Selections

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- GR/IR u.(goods receipt / invoice receipt) automatic clearing 
 Ì9 Œ* #RS@ En 2Í9 
- ˜Ê Ì9 Œ= ®Î Ä u.S@ En,5, EÊ Œ
: ÌS !‡A.u.S@ EnZ.
- Á En }N9 » 1 6#@ #RS@ Reverse .
(Reverse date check š k)
  : Monthly
 Closing level : Company code
!" field
- Chart of accounts : Chart of accounts 4 #$ !".
- G/L accounts : Multiple selection button * ÏÐ GR/IR u. Ñ
f  !",5 Copy button * G< 
 GR/IR clearing EF Accounts
- General selection
 Company code : Company code 4 #$ !".
 Open items at key date : '  >6# !".
- Further selection
 GR/IR clearing : check box K2
 Posting date : clearing EFJK K6# !".
 Reverse posting date : Reverse Ò JK 6# !"
- Creating Posting = JK posting , J test ŽS@ Ó ;
<, EnÒ ‹* È‹ …q.

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1-15. Foreign currency valuation
Accounting
Financial accounting
Period processing

Menu Path
Closing
Valuate
Foreign currency Valuation
Quick Path F.05

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- Ô ‡ˆ,‡A  Ô&Õ ÖC , f 
- ˜ ' :  ×ÖC Ø×Ù= “M” rate @ ÖC ,5
» #R reverse 2Ú.(  F¿ ´Û Ü)
- t> ' : ˜ ' R6,| Ø×Ù= “M”S@ ÖC,
posting , ÝW .
- Á 9 Ô&Õ  customer, vendor open item  E%
 Þß ž 5 {S] àd ¦
, f, Ô&ÖC9
?)@ ;<,9 k* ˆ5.
- K¦á :
(Reconciliation Account – AR/AP)
 Ô×'‰G : Dr) Ô×'‰G Cr) Ô.u.
 Ô×':» : Dr) Ô.u. Cr) Ô×':»
. (Non-reconciliation account- FX Deposit Account)
 Ô×'‰G : Dr) Ô×'‰G Cr) Ô#u.
 Ô×':» : Dr) Ô#u. Cr) Ô×':»

  : Monthly
 Closing level : Company code
!" field
- Company code :  ¥m 4 #$ !"
- Selections
 Balance sheet key date : '  >6# !"
 Balance sheet preparation valuation (ÝW ):
˜' 2 : Non-check
t>' 2 : Check
 Company code currency :  C
. Type !"
 Reverse posting date : reverse posting 6# !".(»)
 Reconciliation account number : ÖCEF ©Ô u.q ;‹
u.* !",5 not equal * !".

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