Introduction to
Microsoft PowerPoint 2016
Viewing a Presentation
When you create a Blank Presentation in PowerPoint, the workspace opens in Normal view.
Normal view is divided into three areas:
1) Slide Pane - shows the full layout of a slide
2) Thumbnails – shows slide thumbnails
3) Notes Pane – used to input text relevant to a specific slide
Other views include Slide Sorter view which shows thumbnails of the entire presentation and
Slide Show view where you preview your presentation as your audience will see it.
Slide Pane
Thumbnails
Notes Pane
Normal Slide Slide
View Sorter Show
View View
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Creating a New Presentation
To Create a New Presentation:
1) Click on the File tab
2) Click on New
3) Select either a Blank Presentation, a featured theme or search for online templates and
themes
4) Double-click Blank Presentation to create a new presentation
Entering Text on a Slide
When you create a new presentation, the first slide to appear is a Title slide. It contains two
placeholders: a title placeholder and a subtitle placeholder. To add text, click within the
placeholder and type.
Placeholders
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Formatting
PowerPoint provides a wide variety of themes that apply a distinctive look to the text, bullets,
background colors, and graphics in a presentation. Using a theme is a big time-saver and
immediately adds a professional touch to your presentation. You can apply a theme when you
create a new presentation and you can change the theme as many times as you want.
To Apply a Theme:
1) Click on the Design tab
2) Select one of the themes in the Themes group
To see more themes, click on the dialog box launcher.
To Format Text:
1) Click within the placeholder
2) Select the text to format
3) Click on the Home tab
4) Click on the formatting buttons in either the Font or Paragraph groups
5) You can also use the Mini Tool Bar that appears when the text is selected
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Adding New Slides
Each slide in PowerPoint has a slide layout. Slide layouts contain formatting, positioning, and
placeholders for all of the content that appears on a slide.
PowerPoint includes nine built-in slide layouts:
To Add New Slides:
1) Click on the Home tab
2) Click on New Slide in the Slides group
3) Choose a slide layout
Content Slides:
If you choose a slide with content, you will have six types of content to choose from.
Tables Charts Smart Art Pictures Online Video
Graphics Pictures
Click on the type of content you want to create and PowerPoint will provide the tools needed to
create it.
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Applying Slide Transitions
A transition is a special effect that determines how a slide appears as it enters or leaves the
screen.
To Apply Transitions:
1) Click on the Transitions tab
2) Click on the drop down arrow in the Transition to This Slide group to see a listing of all
available transitions
3) Click on the transition you want to apply
4) Click on Apply to All to apply the transition effect to the entire presentation
Printing
To Print:
1) Click on the File tab
2) Click on Print
Under Settings click on Print All Slides and select one of the options to print:
Print All Slides – print entire presentation
Print Selection – only print the selected slides
Print Current Slide – only print the current slide
Custom Range – enter specific slides to print
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Printing Handouts, Notes and Outline
Click on Full Page Slides and choose from the following:
Print Layout
o Full Page Slides
o Notes Pages
o Outline
Handouts
o Choose between 1 – 9 slides per page (horizontal or vertical)
