Toyo Exchange Program Fact Sheet for 2020 (Spring Enrollment)

Eligibility
Eligibility ‣Students who are enrolled in our partner universities (and nominated by the home
institution), ISEP Direct, UMAP Program B, or CISabroad.
‣Students whose G.P.A. is 2.5/4.0 or higher 【UMAP/CISabroad】, 3.0/4.0 or higher 【Ｉ
ＳＥＰ Direct】.
‣Students who have mastered hiragana and katakana characters completely before
arriving in Japan if they would like to take the Japanese language and culture program
(NEST).
Application fee Partner university One semester One academic year Payment due
Tuition and UMAP students:
Application fee 10,000 JPY 10,000 JPY At the time of
application
Tuition 500,000 JPY 1,000,000 JPY About one month
before arrival

※Application fee is non-refundable.

Tuition refund for cancellation of study abroad program
Time of cancellation Impact on tuition payment
Before starting date of study abroad Full refund
program
After starting date of one-semester study No refund
abroad program
After starting date of first semester of a No refund for first semester tuition;
two-semester study abroad program full refund of second semester tuition
After starting date of second semester of a No refund
two-semester study abroad program

ISEP Direct and CISabroad students: Please pay the necessary fees to the
respective organization by the deadline.
Important Support system - If you need special support or accommodations because of any
considerations sort of disability (learning or otherwise), please consult with us at the time of
application.
Affiliated faculty - During your exchange program, you will be assigned to a faculty at
Toyo that may not necessarily match the faculty/department of your home university.
You are free to take courses in faculties beyond your affiliated faculty.
Academic level - Graduate students who participate in the exchange program at Toyo
are regarded as undergraduate students; however, graduate students who satisfy
certain conditions may take graduate level coursework.
Change of period of study – After you have submitted your application documents, it
is not possible to change your period of study (from one semester to one year, or from
one year to one semester).
Classes
Academic The academic year of Toyo University is divided into two semesters (spring semester
calendar and autumn semester) and four quarters (1st quarter – 4th quarter).
(provisional) For your reference, please check the dates below (from the 2019 academic calendar).
We will notify you once the 2020 academic calendar has been confirmed.
Semester Spring semester Autumn semester
Quarter 1 2 3 4
Term of Apr.8-Jun.7 Jun.8-Aug.5 Sep.20-Nov.19 Nov.20-Jan.27
classes
Vacation period Aug.6-Sept.19 Dec. 25-Jan.3, Jan.28-Mar.31
Examinations will be held during the term of classes.

Credit system One credit is awarded for 45 hours of coursework including classes and self-learning.
Of these 45 hours, classes account for 15 hours for lectures/seminars, 30 hours for
foreign language courses, and 45 hours for experiments/exercises/practices.
＊45 minutes is calculated as 1 hour, so a 90-minute class is calculated as 2 hours.

Class, course, etc. Number of Number of class Learning hours

credits sessions Class Preparation
(per semester) hours and review
Lecture, seminar 2 15 30 hours 60 hours
Foreign language 1 15 30 hours 15 hours
Experiment/exercise 1 15 45 hours 0 hour
/practice
In general, academic courses are worth 2 credits and foreign language courses are
worth 1 credit.
Number of To maintain visa status as a college student in Japan, exchange students are required
courses to be to take at least 7 courses (10 hours of coursework) per week. There is no upper limit to
taken the number of courses students can take.
Consultation Consultation regarding courses is conducted by academic advisors twice a year (April
for courses and September).
Courses
Courses available for exchange students
available for Japanese General General Regular Japanese NEST
exchange Proficiency education education language/Japane (in Japanese
course (in course (in se culture course /English)
students Japanese) English) (in Japanese)
JLPT level:
   -
N2 or higher
JLPT level: Below
N2 J-CAT score: -  - 
Below 250
*JLPT: Japanese Language Proficiency Test; J-CAT: Japanese Computerized
Adaptive Test

Courses Outline URL

General General education courses which are offered to the exchange students [Link]
education by the Faculties of Letters, Economics, Business Administration, Law, [Link].
courses Sociology, Regional Development Studies, Global and Regional Studies, jp/syllabus
(provisional) and International Tourism Management. /
URL:
[Link]
road-Program-at-Toyo/e-index/
Regular Japanese language and Japanese culture courses for regular
Japanese
language international students
/Japanese Japanese I AA/I AB Japanese Affairs I A/ B (Nature/Environment/Life)
culture
courses Japanese I BA/I BB Japanese Affairs II A/II B (History/Culture)
(provisional) Japanese Language and Society A/B Japanese Affairs III A/III B
(Modern/Society)

Japanese Language and Society A/B

URL:
[Link]
road-Program-at-Toyo/e-index/

NEST Program NEST (Nihongo for Exchange students at Toyo) is a Japanese language [Link]
and culture program designed for exchange students.
- This program is divided into three or four levels from beginner to .[Link]/
advanced. site/englis
-Courses offered: Integrated Japanese (4 credits) h-ep/engli
Japanese Listening Comprehension (1credit)
Japanese Reading and Composition (1 credit) [Link]
Project Work (1 credit)
Kanji Literacy (1credit)
Japanese Culture and Society A/B (2 credits) * Select A or B for the
culture subject Introduction to Japanology A/B (2 credits)
URL:
[Link]
road-Program-at-Toyo/nest/

Grading criteria /Awarding of Credits

Criteria for Range of
performance Pass/Fail Grade Criteria
grade points
appraisal
Sufficiently reached the attainment target with
S 100 - 90
outstanding results.
Pass A 89 - 80 Sufficiently reached the attainment target.
B 79 - 70 Reached the attainment target.
C 69 - 60 Barely reached the attainment target.
Some evaluation items have not reached
D 59 - 40
attainment target.
All or most of the evaluation items have not
E 39 or lower
Fail reached attainment target.
Not Appraisal requirements such as attendance,
 sufficient for examination, and report submission are not
appraisal sufficient for appraisal.
 Grades are evaluated for courses for which you are registered.
If you do not meet the appraisal requirements, your performance record for the class will
be stamped with “Not sufficient for appraisal.”
Awarding of Credits can only be awarded for courses which students received “Pass” results.
Credits
Academic Your academic transcript at Toyo University will be forwarded to your home institute
transcript after you complete the exchange program. (About one and a half months after
completion.)
Campuses
Campus where Campus Faculty Location URL
exchange
program is
offered.
 Hakusan Letters, Economics, 5-28-20 [Link]
Business Administration, Hakusan, ut/access/hakusan/
Law, Sociology, Bunkyo-ku,
Regional Development Tokyo
Studies, Global and
Regional Studies, and
International Tourism
Management
× Akabane- Information Networking 1-7-11 [Link]
dai for Innovation and Akabanedai, ut/access/akabanedai/
Design Kita-ku, Tokyo
X Asaka Human Life Design 48-1 Oka, Asaka [Link]
City, Saitama ut/access/asaka/
X Kawagoe Science and 2100 Kujirai, [Link]
Engineering/ Information Kawagoe City, ut/access/kawagoe/
Sciences and Arts Saitama
X Itakura Life Sciences/ Food and 1-1-1 Izumino, [Link]
Nutritional Sciences Itakura-machi, ut/access/itakura/
Ora-gun,
Gunma
 General Sports courses 92-1 [Link]
Sports Shimizu-cho, ut/access/general_sports
Center Itabashi-ku, _center/
Tokyo

Housing
Introduction Students can choose from 3 housing options: Toyo International House, Kitazono
Women’s Student Dormitory, and general rental properties. Please check the guide
below and indicate your preference when you receive the application for housing.
Rooms will be allotted on a first come, first served basis. If your preferred facility
reaches capacity by the time you submit your application, you may be placed in
another facility.
*You are also allowed to live on your own or with relatives in Japan.
 Toyo International House Kitazono Women’s General rental properties
Student Dormitory
Arrangement Toyo University assigns Kitazono Women’s Student contacts real
the room and roommate Student Dormitory assigns estate agent(s) directly
(in the case of double the student to a room. and takes care of all
rooms). arrangements. All
arrangements are made
independently of Toyo
University.
Address 3-2-4 Sendagi, Bunkyo-ku, 2-6-1 Kaga, Itabashi-ku, It depends on the
Tokyo 113-0022 Tokyo 173-0003 (About a apartment.
(a15-minute walk to 30-minute walk and metro
Hakusan Campus) ride to Hakusan Campus)
Period of Stay It depends on the
(Tentative – all March 25, 2020 to July 23, March 25, 2020 to July 23, apartment.
information is 2020 (tentative) (1 2020 (1 semester)
subject to semester) March 25, 2020 to January
change) March 25, 2020 to January 31, 2021 (1 year)
31, 2021 (1 year)
Rent and room (For the periods of stay (For the periods of stay It depends on the
type (Partner indicated above) indicated above) apartment, and there are
university and Single-occupancy Single room: various options available.
UMAP bedroom: 280,000JPY (1 semester), In general, it is a single
students) 280,000JPY (1 semester), 740,000JPY (1 academic room from about 70,000
(Tentative – all 740,000JPY (1 academic year) JPY/month
information is year) In many cases, a
subject to ②Double-occupancy *It may not be possible to non-refundable “key
change) bedroom: accommodate requests money” payment is
160,000JPY (1 semester), for room preference. required at the time of
425,000JPY (1 academic Utilities and internet are moving in
year) included in the housing
A standard I-house unit fee; however, if you make
consists of one excessive use of utilities,
double-occupancy you may have to pay a
bedroom and one separate overuse fee.
single-occupancy
bedroom. Three residents
share a common space
which includes a living
room, kitchen, bathroom
and toilet. Single occupant
studio-style units are also
available.
*It may not be possible to
accommodate requests
 for room preference.
Utilities and internet are
included in the housing
fee; however, if you make
excessive use of utilities,
you may have to pay a
separate overuse fee.
Payment Rent payment (full amount Rent payment (full amount Payment should be made
method for semester stay; half for semester stay; half by bank transfer every
amount for full year stay) amount for full year stay) month.
should be made by credit should be made by bank
card by the designated transfer by the designated
date (before arrival, date (before arrival,
February). The second February). The second
payment is in July. Once payment is in July. Once
paid there is no refund. paid there is no refund.

Facility/equipm ○Bath ○Toilet ○Bathroom/toilet It depends on the

ent ○Washstand ○Hot-water ○Washstand ○Hot-water apartment; however, in
supply equipment supply equipment most cases, apartments
○Refrigerator ○Kitchen ○Refrigerator ○Kitchen are not furnished or
○Oven ○Air-conditioner ○Air-conditioner ○Bed equipped.
○Washing machine ○Bedding ○Desk
○Dryer ○TV ○Bed ○Chairs ○Curtains
○Bedding ○Desk ○Closet ○Internet
○Chairs ○Curtains ○Closet connection
○Table (except for
studio-style units) ○WIFI
Common ○Lobby ○Multipurpose ○Lobby ○Cafeteria It depends on the
facilities room ○Laundry room ○Sun room apartment.
○Tennis court ○Japanese
style room ○Study room
○Piano room
Managers There are two resident There is a team of resident It depends on the
managers who oversee managers who oversee apartment.
the management and the management and
operation of the building. operation of the building.
Resident Japanese resident Japanese resident It depends on the
Assistant (RA) assistants provide support assistants provide support apartment.
to exchange students and to exchange students.
organize a social event
once a month.
Transportation 15-minute walk from Approximately 5,000 It depends on the location
expenses campus. JPY/month. of the apartment.
Website [Link] [Link] （参考）
 /international-exchange/pr /international-exchange/pr Uninest Hakusan
ospective/Study-Abroad-P ospective/Study-Abroad-P [Link]
rogram-at-Toyo/housing/ rogram-at-Toyo/housing/ en/locations/tokyo/hakusa
[Link] n-house/
がくせいじょうほう
jp/kitazono/ Nasic 学生情報 セ ン タ ー
[Link]
SAKURA HOUSE:
[Link]
com/en
Remarks Only students who sign the Only students who sign the ・It will be necessary to find
agreement on rules of use agreement on rules of use a place to stay for a short
can move in. You are can move in. time as you will probably
required to submit the want to inspect your
signed agreement after The curfew is 11:00 pm, housing options after your
receiving the acceptance and the gate opens at 6:30 arrival.
letter from Toyo・ am. Ex. Hotel Livemax
Korakuen
・With the exception of During the New Year Approx. 7.000JPY～/night
Toyo students who have holiday (December 30 to [Link]
been approved by the January 4;tentative) the en/hotel/detail/4019A38
I-House manager, visitors, reception area and
including family members, cafeteria will be closed. ・A Japanese guarantor is
are not allowed to enter necessary when you have
the room. ・Please check the a contract, but Toyo
occupancy guide for more University will not serve as
・Please check the details. a guarantor.
occupancy guide for more
details. ・Students who reside
outside of Bunkyo ward
may need to register as a
resident and join National
Health Insurance at the
appropriate ward office by
themselves.

Life in Japan
Meals Campus cafeteria: Meals are available for between 400 JPY and 500 JPY. The
cafeteria is open 10:00 am to 8:00 pm, Monday through Saturday except during the
university’s long vacation periods and holidays.
There are many supermarkets, convenience stores, and restaurants around Hakusan
Campus, the International House, and Kitazono Women’s Student Dormitory.
Insurance Exchange students are required by Japanese law to enroll in Japanese National Health
Insurance (NHI). The insurance fee is approximately 1,500 JPY per month. With
Japanese National Health Insurance, students only have to pay 30% of the medical
 costs when they go to see doctors. More details about the insurance are provided
during orientation sessions to be held upon your arrival. You will apply for NHI during
orientation. In addition, we strongly recommend you to make arrangements for
voluntary travel insurance in your home country that covers emergencies.
Safety Exchange students are asked to enroll in a safety management system, which is
management available in multiple languages. The system costs approximately 8,000 JPY for one
system semester, and 15,000 JPY for two semesters.
Student ID Toyo University issues exchange students a student ID card, which is used to access
card to Toyo University’s libraries and PC rooms. This card also allows
students to obtain discounts for travel fares, museum entrance fees, theater fees, etc.
Bank account Exchange students are expected to open a bank account with a Japanese bank after
they arrive in Japan. It takes about two weeks to open a bank account. Remittances
from overseas to Japan usually take approximately one week to 10 days.
Part-time As an international exchange student, it is possible to get a part-time job and work up to
work 28 hours per week. To do so, you must acquire Permission to Engage in Activity Other
than that Permitted under the Status of Residence Previously Granted. You may get
this Permission at the airport upon arrival or by going to the Regional Immigration
Bureau.

Living Expenses
Living 【For one month】approximately 50,000 JPY per month ～ for:
expenses Meals (40,000 JPY～)
(Excluding National Health Insurance fees (1,500 JPY～)
housing) SIM card or phone bill (3,000JPY～)
Others (5,000JPY～)

【For semester】
Textbooks and reference books (20,000 JPY～)

Since Japan is still primarily a cash-based society, there are many cases where credit
cards are not accepted. Exchange students are recommended to have at least 150,000
to 200,000 JPY in cash for their first two months.

Visa Procedure
Exchange students are required to obtain a Certificate of Eligibility and a visa for entering Japan.
 Certificate of Eligibility After you submit your completed application for Certificate of Eligibility (COE)
to Toyo University’s administrative scriveners, they will apply for your COE to the relevant immigration
bureau. We then forward the COE to your home institute.
 Visa A visa should be obtained in a Japanese diplomatic office in your home country.
Certificate of You need to present your COE when you apply for a visa at a Japanese diplomatic
Eligibility office in your country. The COE also has to be submitted to the immigration officer
when you receive landing screening at the port of entry. The certificate becomes
invalid unless you apply for landing (entry into Japan) within three months of its
issuance.
 The Certificate of Eligibility verifies, at the time of landing screening, that the activity in which a foreigner
 wishes to engage in Japan is not false and that the activity matches landing qualifications such as being an

activity stipulated by a relevant status of residence under the immigration law (except the status of residence for
short-time three months visitors). This document is issued by a regional immigration bureau under the
jurisdiction of the Ministry of Justice to foreign nationals in advance of their arrival in Japan.

Financial In order to obtain the COE, you are required to submit proof (in the form of bank
Supporting statements, certificates of scholarships, etc.) that you can support yourself financially
Documents with the equivalent of 120000 JPY per month for your study period.
Visa A visa is issued at a Japanese diplomatic office in your country. It is usually issued
within five days of application. You are expected to enter Japan within three months of
the issuance of the visa. The visa you will obtain is valid either for one year or 6
months, allowing you to enter Japan multiple times during your stay.
 A visa signifies the judgment that a foreigner wishing to enter Japan has been deemed suitable to enter and
stay in Japan. Please be aware that a visa does not guarantee the permission of entry (stay), but is deemed as
one of the requirements for landing application at the port of entry (airport/seaport). As in many countries, Japan
has a system in which a foreigner wishing to enter Japan is required to have permission from immigration offices,
i.e. the said Certificate of Eligibility, in addition to a visa.

Visa application procedure

Necessary items for visa application procedure
 Visa application form (available at a Japanese diplomatic office in your home country)  Valid passport
 Two photos (size: 45 x 45 mm, taken within six months of the date of visa application.) Certificate of
Eligibility
 Letter of Acceptance issued by Toyo University (photocopy)
Information regarding visa/residing in Japan Please check the latest information.
[Link]

Designated Date of Your Arrival in Japan

Exchange students are informed of the designated date of arrival in Japan when they receive their
welcome package. It is not permissible to use the International House or Kitazono Women’s Student
Dormitory before the designated date or to be absent from any orientation session due to late arrival in
Japan. Please come to Japan by the designated dates even if you do not plan to reside in the
International House or Kitazono Women’s Student Dormitory..
Reference-Last year Spring Semester: March 27-28, Fall Semester: Sep. 10-11.
Orientation
All important information on living and studying in Japan will be provided in detail during orientation. The
orientation will cover student registration, issuance of an academic transcript, procedures to be taken at
the immigration office and ward office, National Health Insurance, how to open a bank account in Japan,
housing, and student life on and off campus. Exchange students are required to attend the orientation.

Point of contact
International Affairs Section, Toyo University: 5-28-20 Hakusan, Bunkyo-ku, Tokyo 112-8606 E-mail:mlies@[Link]