National Project, O&M Management
Organization (Mashroat)
Mashroat Projects White Book
Volume 6, Chapter 3
Design Change Notice Procedure
Document No. EPM-KE0-PR-000009 Rev 003
EPM-KE0-PR-000009 Rev 003 Level - 3-E - External Page 1 of 7
Electronic documents once printed, are uncontrolled and may become out-dated. Refer to ECMS for current revision.
This Document is the exclusive property of Mashroat and is subject to the restrictions set out in the Important Notice contained in this Document.
Design Change Notice Procedure
Document Revisions History:
Revision Date Reason for Issue
000 11/1/2017 For Use
001 18/03/2018 For Use
002 20/11/2018 For Use
003 12/03/2018 For Use
EPM-KE0-PR-000009 Rev 003 Level - 3-E - External Page 2 of 7
Electronic documents once printed, are uncontrolled and may become out-dated. Refer to ECMS for current revision.
This Document is the exclusive property of Mashroat and is subject to the restrictions set out in the Important Notice contained in this Document.
Design Change Notice Procedure
THIS NOTICE MUST ACCOMPANY EVERY COPY OF THIS DOCUMENT
IMPORTANT NOTICE
This document, (“Document”) is the exclusive property of the National Project, Operation and Maintenance
Management Organization (“Mashroat”).
This Document should be read in its entirety including the terms of this Important Notice. The government entities
may disclose this Document or extracts of this Document to their respective consultants and/or contractors, provided
that such disclosure includes this Important Notice.
Any use or reliance on this Document, or extracts thereof, by any party, including government entities and their
respective consultants and/or contractors, is at that third party’s sole risk and responsibility. Mashroat, to the
maximum extent permitted by law, disclaim all liability (including for losses or damages of whatsoever nature claimed
on whatsoever basis including negligence or otherwise) to any third party howsoever arising with respect to or in
connection with the use of this Document including any liability caused by negligent acts or omissions.
This Document and its contents are valid only for the conditions reported in it and as of the date of this Document.
EPM-KE0-PR-000009 Rev 003 Level - 3-E - External Page 3 of 7
Electronic documents once printed, are uncontrolled and may become out-dated. Refer to ECMS for current revision.
This Document is the exclusive property of Mashroat and is subject to the restrictions set out in the Important Notice contained in this Document.
Design Change Notice Procedure
Table of Contents
PURPOSE .......................................................................................................................................... 5
SCOPE ............................................................................................................................................... 5
DEFINITIONS ..................................................................................................................................... 5
Definitions ........................................................................................................................................... 5
Acronyms ............................................................................................................................................ 5
REFERENCES ................................................................................................................................... 5
RESPONSIBILITY ............................................................................................................................. 5
PROCESS .......................................................................................................................................... 5
Responsibility of DCN Originator........................................................................................................ 6
Responsibility of Project Controls....................................................................................................... 6
Responsibility of Entity ....................................................................................................................... 6
Responsibility of Contracts ................................................................................................................. 6
Responsibility of Construction ............................................................................................................ 6
ATTACHMENTS ................................................................................................................................ 6
Attachment 1: EPM-KE0-TP-000020 - Design Change Notice Template .................................................... 7
EPM-KE0-PR-000009 Rev 003 Level - 3-E - External Page 4 of 7
Electronic documents once printed, are uncontrolled and may become out-dated. Refer to ECMS for current revision.
This Document is the exclusive property of Mashroat and is subject to the restrictions set out in the Important Notice contained in this Document.
Design Change Notice Procedure
PURPOSE
The purpose of this procedure is to provide controlled revision of Technical documents, including drawings
and specifications, after these have been Issued for Construction (IFC).
SCOPE
This procedure shall be used by all the government Entities in the design of all the infrastructure projects
in the Kingdom of Saudi Arabia. The requirements set out in this volume shall be employed by the Entity
on all their projects whether the design is performed by the Architect & Engineer (A/E) Contractor, Engineer,
Procurement, Construction (EPC) Contractors or Specialty Design Contractors.
DEFINITIONS
Definitions
Items Description
A Saudi Government organization which is responsible for the delivery of
ENTITY
government funded infrastructure construction projects.
Acronyms
Acronym / Description
Abbreviations
A/E Architect & Engineer
DCN Drawing Change Notice
IFC Issued for Construction
REFERENCES
1. EPM-KE0-GL-000012 - General Engineering Procedures
RESPONSIBILITY
The Entity shall be responsible to ensure the implementation of this Procedure during the project
construction phase. Any needed changes in the Procedure to be submitted by the Entity to the Mashroat
for consideration.
PROCESS
The need for revision of the Technical documents post IFC may arise due to many reasons including
response to a Technical Query, Entity initiated scope change, design error, etc.
Design Change Notice (DCN) is a set of technical documents intended to be either added to a Conformed
Contract or to replace specified parts of the Conformed Contract. DCNs are initiated by A/E, approved by
the Entity, implemented by the Contracts Group and executed by the Construction Contractor. Refer to
Mashroat Projects White Book Volume 4 for Contract Procedures on managing changes to the conformed
contract.
Design documents requiring minor revision post IFC, such as correcting tag numbers/document references/
typo corrections/hold removal, etc., that have no impact on construction or cost or schedule do not require
to follow this procedure.
Following are the responsibilities for identifying, originating and approval of a DCN:
EPM-KE0-PR-000009 Rev 003 Level - 3-E - External Page 5 of 7
Electronic documents once printed, are uncontrolled and may become out-dated. Refer to ECMS for current revision.
This Document is the exclusive property of Mashroat and is subject to the restrictions set out in the Important Notice contained in this Document.
Design Change Notice Procedure
Responsibility of DCN Originator
Discipline Engineer reviews the requests for a DCN from design/ construction/ Supplier
Reviews and concurs with the required design change
Identifies design/ contract documents impacted by the change
Obtains Construction approval before initiating design changes
Ensures that the desired changes are discussed with appropriate engineering disciplines and
determines other design documents impacted by the change and included in the DCN
Provides change details to Project Controls/ Contracts with details of design/ quantity changes
Initiates design document revision, gets checked and obtains Engineering approval
Obtains document number from Document Management Group
Prepares DCN Request (see Attachment 1) including an estimation for cost and time impact if any
and issue for Concurrence/ Approval.
Responsibility of Project Controls
Reviews DCN and assess Project cost/ schedule impact
Reviews the final DCN documentation to ensure that it achieves the Scope of Work objective(s)
within budget constraints
Develops changes, if any, to the schedule quantities of the affected Contracts
If required, develops trend and obtains approval
Concurs with DCN.
Responsibility of Entity
Reviews and approves DCN.
Responsibility of Contracts
Reviews DCN and identifies changes in Contract documentations
Assembles the package and issue to the affected Contractor(s) through Contract Change Notice.
Responsibility of Construction
Reviews DCN and assesses construction schedule impact
Implements the design changes at site.
ATTACHMENTS
1. EPM-KE0-TP-000020 - Design Change Notice Template
EPM-KE0-PR-000009 Rev 003 Level - 3-E - External Page 6 of 7
Electronic documents once printed, are uncontrolled and may become out-dated. Refer to ECMS for current revision.
This Document is the exclusive property of Mashroat and is subject to the restrictions set out in the Important Notice contained in this Document.
Design Change Notice Procedure
Attachment 1: EPM-KE0-TP-000020 - Design Change Notice Template
EPM-KE0-PR-000009 Rev 003 Level - 3-E - External Page 7 of 7
Electronic documents once printed, are uncontrolled and may become out-dated. Refer to ECMS for current revision.
This Document is the exclusive property of Mashroat and is subject to the restrictions set out in the Important Notice contained in this Document.