FUNCTION RESERVATION CONTRACT
This Contract/Agreement has been entered into by and between _________________________ whom herein referred to as the CLIENT and the PA VENUE FOOD
VENTURES INC., whom herein referred to as the VIKINGS VENUE. The Terms and Conditions stipulated as follows, to wit:
1. The CLIENT agrees to make a cash deposit of at least TEN PERCENT (10%) of the total contract price upon signing of this contract. For a reservation
with a total contract price of less than Fifty Thousand pesos, TWENTY PERCENT (20%) of the total contract price is required as a reservation fee. This
will be deducted from the total package price.
2. 50% Down payment must be settled at least sixty (60) days prior to the event. Full payment of the total contracted price must be settled at least seven
(7) days prior to event.
3. Reservation fee and down payment can be paid in the form of cash, credit card, wire transfer and check payment. Full payment must be settled in cash
and credit card only. Personal check will no longer be accepted for bank clearing purposes.
4. In the event of over-attendance, the CLIENT must settle the excess immediately after the function. Failure to pay the balance at the end of the
function shall entitle VIKINGS VENUE to liquidate damages of 25% of the contract price plus legal interest unless other arrangement has been agreed
upon by both parties.
If an outstanding account is referred to a lawyer for collection, the client agrees to pay the unpaid amount as collection expense plus all outstanding
amount due and further agrees to shoulder all cost and expenses of litigation, including attorney’s fee with a minimum of Php 25,000, if a case if filed
in court.
5. The CLIENT binds to pay the minimum price based on the guaranteed minimum number of guests to be reserved, notwithstanding under attendance
or no-appearance of guests. In case the number of guests exceeds the guaranteed minimum, the CLIENT agrees to pay the actual number of guests
attended and any other additional items ordered on the function date.
6. The number of guests attended the function will be determined by an employee of VIKINGS VENUE and his count will be accepted as final. The CLIENT
may appoint a representative from his side and the count of VIKINGS VENUE employee and that of the CLIENT’S representative shall be reconciled and
finalized. Where the CLIENT does not appoint such a representative, the tally made by VIKINGS VENUE employee shall be considered correct, binding
and conclusive.
7. In case of cancellation and postponement of function, contracting party shall notify VIKINGS VENUE in person submitting a signed cancellation letter.
Copy of the Reservation Agreement and Banquet Event Contract should be surrendered to VIKINGS VENUE and corresponding documents shall be
signed and submitted under the following guidelines:
a. Ten Percent (10%) reservation fee is non-refundable but can be consumed in VIKINGS VENUE on the date and time assigned by the VIKINGS
VENUE staff.
b. One hundred percent (100%) of the deposit will be refunded if the cancellation is communicated at least forty five (45) days or more prior
to the date of the function
c. Fifty percent (50%) of the deposit will be refunded if the cancellation is communicated thirty (30) days prior to the date of the function
d. No refund of the deposit shall be given if the cancellation is communicated less than seven (7) days before the date of the function, and a
communication is later given to its cancellation, no refund shall be given.
e. In case of refund wherein the deposit was paid through credit card, merchant fees charged by the banks for the use of the credit card will
be deducted from the deposit.
f. Should there be no notice of cancellation received forty eight (48) hours before the function date, the client shall pay the full guaranteed
contract price for the function.
8. Notification of any changes to the number of guests to be reserved must be received by VIKINGS VENUE at least fifteen (15) days before the date of
the function. In the event the CLIENT was unable to notify or advise VIKINGS VENUE of the excess, VIKINGS VENUE cannot guarantee that the
additional guests will be seated.
9. Vikings Venue buffet hours is from 11am to 2pm, last call at 1:45pm for lunch event and 6:30pm to 9:30pm with last call at 9:15am during dinner
event. CLIENT will be given four (4) hours free use of function room with two (2) hours ingress time.
a. Extension hours will be charged as follows:
i. Small Function Room (FR # 2,3,4 & 6) – P2,500 per hour
ii. Big Function Room (FR #1 and 5) – P5,000 per hour.
b. Only during the Exclusive use of VIKINGS VENUE that it will be allowed to change the buffet service time.
10. VIKINGS VENUE reserves the right to assign the function room based on client’s requirement. Any additional function room requirement will be
charged at P300 per person multiplied by the function room’s capacity.
11. Change scheduled will be allowed depending on the availability of the function room with at least thirty (30) days’ notice.
12. The CLIENT assumes full responsibility for the damage/s and loss of VIKINGS VENUE property caused by the participants and guests, whether
intentionally or not during the function. No construction work will be allowed. Pinning, posting and painting in the walls and ceilings are strictly
prohibited.
13. VIKINGS VENUE reserves the right to substitute, with or without prior notice, for the function space and any substitution shall be deemed by the
CLIENT as full and satisfactory performance under this contract.
14. It is agreed that VIKINGS VENUE shall not be liable for failure on its part to comply with this contract in case of force majeure, labor dispute, fortuitous
event and other cause beyond VIKINGS’ control. For force majeure, VIKINGS VENUE may reschedule the event on the date and time agreed by both
parties.
15. VIKINGS VENUE at its option may require the CLIENT as surely guaranty for faithful performance of the terms of this contract.
16. The CLIENT guarantees that he/she has the necessary financial resources to comply with the terms and conditions herein and to settle the balance
payable indicated herein and whatever additional orders or billings are made after the reservation is made immediately upon the termination or
conclusion of the function.
17. The CLIENT agrees to use the venue premises for purposes and agreed upon only and shall not hold, exhibit or perform any illegal, immoral, or
dangerous activities that in a way shall disturb and/or jeopardize the lives of other venue’s patrons.
18. The CLIENT acknowledges the fact the he/she understood the above terms and conditions stipulated in this contract, including their meaning,
importance, implications and consequences and he/she undertakes to abide and to comply faithfully with such terms and conditions.
19. The effectivity of this Contract/Agreement shall be on the date it is signed. The details of the Banquet Event Order duly authenticated by both parties.
Signed this ___ day of _____________, 20__ in the City of Pasay, Philippines
VIKINGS VENUE REPRESENTATIVE CLIENT’S CONFORME
___________________________ ____________________________
(Signature over Printed Name) (Signature over Printed Name)