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Mail Merge Basics for Class 6

This document provides instructions for using Mail Merge in Microsoft Word. It discusses the main components of a Mail Merge - the main document, data source, and merged documents. It also outlines the four main steps to perform a Mail Merge: 1) Create or open the main document, 2) Create or open the data source, 3) Insert merge fields in the main document, and 4) Merge the documents.

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Srinivasan Ganapathy
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78 views1 page

Mail Merge Basics for Class 6

This document provides instructions for using Mail Merge in Microsoft Word. It discusses the main components of a Mail Merge - the main document, data source, and merged documents. It also outlines the four main steps to perform a Mail Merge: 1) Create or open the main document, 2) Create or open the data source, 3) Insert merge fields in the main document, and 4) Merge the documents.

Uploaded by

Srinivasan Ganapathy
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

CLASS 6

LESSON 4: USING MAIL MERGE IN MS WORD

1. Tick () the correct option.


a. (ii) b. (iii) c. (i) d. (ii)

2. Fill in the blanks.


a. Mail Merge b. main document c. data source d. Start Mail Merge

3. Write T if the given statement is true and F if it is false.


a. F b. T c. F d. T e. T

4. Answer the questions.


a. Mail Merge is a feature of MS Word that allows to create a large number of documents
by merging the document containing repeated information with the documents
containing different data for each document.
b. Three main components of Mail Merge are main document, data source and merged
document.
c. The information contained in three main components of Mail Merge is given below.
 Main document: It contains information in the form of text and graphics that is to
be repeated in all the documents.
 Data source: It contains information which is different for each individual document.
 Merged document: It is the final document which contains information from the
main document as well as data source.
d. The four main steps for performing mail merge are given below.
1. Creating or opening the main document.
2. Creating or opening the data source.
3. Inserting the merge fields in the main document.
4. Merging the documents.

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