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General Ledger Postings Overview

This document outlines the functions of a FICO module for general ledger, accounts receivable, and accounts payable processes. It describes over 50 specific functions for posting, parking, holding, changing, displaying, reversing, and clearing transactions within the general ledger and for customer and vendor invoices, credit memos, and payments. The key processes covered are general ledger account postings and clearing, customer invoice and credit memo posting, parking, holding and payments, and vendor invoice posting.

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0% found this document useful (0 votes)
16 views11 pages

General Ledger Postings Overview

This document outlines the functions of a FICO module for general ledger, accounts receivable, and accounts payable processes. It describes over 50 specific functions for posting, parking, holding, changing, displaying, reversing, and clearing transactions within the general ledger and for customer and vendor invoices, credit memos, and payments. The key processes covered are general ledger account postings and clearing, customer invoice and credit memo posting, parking, holding and payments, and vendor invoice posting.

Uploaded by

psroyal
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

FICO MODULE

General Ledger
1 Postings
1.1 GL Posting
1.1.1 Post one GL account posting
1.1.2 Post one GL account posting
1.1.3 Change Posted Document in 1.1.1.
1.1.4 Change Posted Document in 1.1.2
1.1.5 Display Posted Document in 1.1.1.
1.1.6 Display Posted Document in 1.1.2
1.1.7 Reverse Posted Document in 1.1.1
1.1.8 Display Account ledger
Display Account ledger (Profit Center
1.1.9 Wise)

Parking of GL account posting


1.2 document
1.2.1 Park one GL account posting
1.2.2 Park one GL account posting
1.2.3 Change Parked Document in 1.2.1
1.2.4 Change Parked Document in 1.2.2
1.2.5 Display Parked Document in 1.2.1
1.2.6 Display Parked Document in 1.2.2
1.2.7 Post Parked document in 1.2.1
1.2.8 Post Parked document in 1.2.2
1.2.9 Reverse Posted Document in 1.2.7
1.2.10 Display Account ledger
Display Account ledger (Profit Center
1.2.11 Wise)

1.3 Hold and Post GL account document


1.3.1 Hold one GL account posting
1.3.2 Hold one GL account posting
1.3.3 Post Held document in 1.3.1
1.3.4 Post Held document in 1.3.2
1.3.5 Change Posted Document in 1.3.3
1.3.6 Change Posted Document in 1.3.4
1.3.7 Display Posted Document in 1.3.3
1.3.8 Display Posted Document in 1.3.4
1.3.9 Reverse Posted Document in 1.3.3
1.3.10 Display Account ledger
Display Account ledger (Profit Center
1.3.11 Wise)
Clear GL Account (only for Balance
1.4 sheet accounts with open items)
1.4.1 Clear Open items manually
1.4.2 Clear Open items automatically
4.4.3 Automatic clearing for GRIR Accounts

Accounts
2 Receivable
2.1 Posting of Customer Invoice
2.1.1 Post one Customer Invoice
2.1.2 Post one Customer Invoice
2.1.3 Post one Customer Invoice
2.1.4 Change Posted Document in 2.1.1
2.1.5 Change Posted Document in 2.1.2
2.1.6 Display Posted Document in 2.1.1
2.1.7 Display Posted Document in 2.1.2
2.1.8 Display Posted Document in 2.1.3
2.1.9 Reverse Posted Document in 1.1.1
2.1.10 Display Account ledger

2.2 Parking of Customer Invoice


2.2.1 Park one Customer Invoice
2.2.2 Park one Customer Invoice
2.2.3 Change Parked Document in 2.2.1
2.2.4 Change Parked Document in 2.2.2
2.2.5 Display Parked Document in 2.2.1
2.2.6 Display Parked Document in 2.2.2
2.2.7 Post Parked document in 2.2.1
2.2.8 Post Parked document in 2.2.2
2.2.9 Reverse Posted Document in 2.2.7
2.2.10 Display General Account ledger
2.2.11 Display Customer Account ledger
2.2.12 Display General Account balances
2.2.13 Display Customer Account balances

2.3 Holding of Customer Invoice


2.3.1 Hold one Customer Invoice
2.3.2 Park one Customer Invoice
2.3.3 Post Held document in 2.3.1
2.3.4 Post Held document in 2.3.2
2.3.5 Change Posted Document in 2.3.3
2.3.6 Change Posted Document in 2.3.4
2.3.7 Display Posted Document in 2.3.3
2.3.8 Display Posted Document in 2.3.4
2.3.9 Reverse Posted Document in 2.3.3
2.3.10 Display General Account ledger
2.3.11 Display Customer Account ledger
2.3.12 Display General Account balances
2.3.13 Display Customer Account balances

2.4 Posting of Customer Credit Memo


2.4.1 Post one Customer Credit Memo
2.4.2 Post one Customer Credit Memo
2.4.3 Post one Customer Credit Memo
2.4.4 Change Posted Document in 2.1.1
2.4.5 Change Posted Document in 2.1.2
2.4.6 Display Posted Document in 2.1.1
2.4.7 Display Posted Document in 2.1.2
2.4.8 Display Posted Document in 2.1.3
2.4.9 Reverse Posted Document in 1.1.1
2.4.10 Display Customer Account ledger

2.5 Parking of Customer Invoice


2.5.1 Park one Customer Credit Memo
2.5.2 Park one Customer Credit Memo
2.5.3 Change Parked Document in 2.2.1
2.5.4 Change Parked Document in 2.2.2
2.5.5 Display Parked Document in 2.2.1
2.5.6 Display Parked Document in 2.2.2
2.5.7 Post Parked document in 2.2.1
2.5.8 Post Parked document in 2.2.2
2.5.9 Reverse Posted Document in 2.2.7
2.5.10 Display General Account ledger
2.5.11 Display Customer Account ledger
2.5.12 Display General Account balances
2.5.13 Display Customer Account balances

2.6 Holding of Customer Invoice


2.6.1 Hold one Customer Credit Memo
2.6.2 Hold one Customer Credit Memo
2.6.3 Post Held document in 2.6.1
2.6.4 Post Held document in 2.6.2
2.6.5 Change Posted Document in 2.6.3
2.6.6 Change Posted Document in 2.6.4
2.6.7 Display Posted Document in 2.6.3
2.6.8 Display Posted Document in 2.6.4
2.6.9 Reverse Posted Document in 2.6.3
2.6.10 Display General Account ledger
2.6.11 Display Customer Account ledger
2.6.12 Display General Account balances
2.6.13 Display Customer Account balances

2.7 Customer Payments


Customer Down Payment (Advance/
2.7.1 Securities etc)
2.7.2 Payment by Customers'
2.7.3 Payment by Customers with clearing
2.7.4 Clear Customer open items
2.7.5 Reset Customer's Cleared Items

Accounts
3 Payable
3.1 Posting of Vendor Invoice
3.1.1 Post one Vendor Invoice
3.1.2 Post one Vendor Invoice
3.1.3 Post one Vendor Invoice
3.1.4 Change Posted Document in 3.1.1
3.1.5 Change Posted Document in 3.1.2
3.1.6 Display Posted Document in 3.1.1
3.1.7 Display Posted Document in 3.1.2
3.1.8 Display Posted Document in 3.1.3
3.1.9 Reverse Posted Document in 3.1.1
3.1.10 Display Account ledger

3.2 Parking of Vendor Invoice


3.2.1 Park one Vendor Invoice
3.2.2 Park one Vendor Invoice
3.2.3 Change Parked Document in 3.2.1
3.2.4 Change Parked Document in 3.2.2
3.2.5 Display Parked Document in 3.2.1
3.2.6 Display Parked Document in 3.2.2
3.2.7 Post Parked document in 3.2.1
3.2.8 Post Parked document in 3.2.2
3.2.9 Reverse Posted Document in 3.2.7
3.2.10 Display General Account ledger
3.2.11 Display Vendor Account ledger
3.2.12 Display General Account balances
3.2.13 Display Vendor Account balances

3.3 Holding of Vendor Invoice


3.3.1 Hold one Vendor Invoice
3.3.2 Park one Vendor Invoice
3.3.3 Post Held document in 3.3.1
3.3.4 Post Held document in 3.3.2
3.3.5 Change Posted Document in 3.3.3
3.3.6 Change Posted Document in 3.3.4
3.3.7 Display Posted Document in 3.3.3
3.3.8 Display Posted Document in 3.3.4
3.3.9 Reverse Posted Document in 3.3.3
3.3.10 Display General Account ledger
3.3.11 Display Vendor Account ledger
3.3.12 Display General Account balances
3.3.13 Display Vendor Account balances

3.4 Posting of Vendor Credit Memo


3.4.1 Post one Vendor Credit Memo
3.4.2 Post one Vendor Credit Memo
3.4.3 Post one Vendor Credit Memo
3.4.4 Change Posted Document in 3.4.1
3.4.5 Change Posted Document in 3.4.2
3.4.6 Display Posted Document in 3.4.1
3.4.7 Display Posted Document in 3.4.2
3.4.8 Display Posted Document in 3.4.3
3.4.9 Reverse Posted Document in 3.4.1
3.4.10 Display Vendor Account ledger

3.5 Parking of Vendor Invoice


3.5.1 Park one Vendor Credit Memo
3.5.2 Park one Vendor Credit Memo
3.5.3 Change Parked Document in 3.5.1
3.5.4 Change Parked Document in 3.5.2
3.5.5 Display Parked Document in 3.5.1
3.5.6 Display Parked Document in 3.5.2
3.5.7 Post Parked document in 3.5.1
3.5.8 Post Parked document in 3.5.2
3.5.9 Reverse Posted Document in 3.5.7
3.5.10 Display General Account ledger
3.5.11 Display Vendor Account ledger
3.5.12 Display General Account balances
3.5.13 Display Vendor Account balances

3.6 Holding of Vendor Invoice


3.6.1 Hold one Vendor Credit Memo
3.6.2 Hold one Vendor Credit Memo
3.6.3 Post Held document in 3.6.1
3.6.4 Post Held document in 3.6.2
3.6.5 Change Posted Document in 3.6.3
3.6.6 Change Posted Document in 3.6.4
3.6.7 Display Posted Document in 3.6.3
3.6.8 Display Posted Document in 3.6.4
3.6.9 Reverse Posted Document in 3.6.3
3.6.10 Display General Account ledger
3.6.11 Display Vendor Account ledger
3.6.12 Display General Account balances
3.6.13 Display Vendor Account balances

3.7 Vendor Payments


Vendor Down Payment (Advance/
3.7.1 Securities etc)
3.7.2 Payment to Vendors'
3.7.3 Payment to Vendors'
3.7.4 Clear Vendor open items
3.7.5 Reset Vendor's Cleared Items

Bank and Check


4 Management
4.1 Check Management
4.1.1 Enter Check lots
4.1.2 Check register
4.1.3 Void Check
4.1.4 Reverse Check Payment
4.1.5 Print / Reprint Automatic Check
4.1.6 Create Check Manually
4.1.7 Print Manually Created Check

4.2 Creation of Manual Check


Post oneJV ( Dr Exp A/c Cr Bank A/c
4.2.1 (P))
4.2.2. Create Check Manually
4.2.3 Print Manual Created Check

4.3 Creation of Automatic Check


4.3.1 Post one Vendor Invoice
Post one Vendor Payment against
4.3.2 invoice
Post one Down Payment and print
4.3.4 check automatically

4.4 Bank Reconciliation Statement


4.4.1 Enter Bank Statement Manually
or
Upload Bank Statement by BDC
4.4.2 Clear uncleared enteries

5 Cash Book
5.1 Cash Receipts
5.1.1 Cash Receipt from Customers
5.1.2 Cash Receipt from Vendors
5.1.3 Cash Receipt from Bank
5.1.4 Cash Receipt from Employees

5.2 Cash Payments


5.1.1 Cash Payment to Customers
5.1.2 Cash Payment to Vendors
5.1.3 Cash Payment to Bank
5.1.4 Cash Payment to Expenses

Asset
6 Accounting
6.1 Asset Acquisition
Acquire Asset through MM (with
6.1.1 Purchase order)
Invoice verification of asset acquired
6.1.2 above
Post one asset purchased from FI
6.1.3 directly
6.1.4 Display Asset Acquisition Report
6.1.5 Display Asset Explorer
6.1.6 Display Asset Ledger
6.1.7 Display Vendor Account

6.2 Asset Retirement


Asset Sale with Customer
Post one asset purchased from FI
6.2.1 directly
6.2.2 Display Asset Acquisition Report
Retire / Sale above asset in FI to
6.2.3 customer
6.2.4 Display Asset Acquisition Report again
6.2.5 Display Asset Ledger
6.2.6 Display Vendor Account
6.2.7 Display Customer Account
6.2.8 Display Asset Retirement Report

Asset Scrapping
Post one asset purchased from FI
6.2.9 directly
6.2.10 Display Asset Acquisition Report
6.2.11 Scrap above asset in FI
6.2.12 Display Asset Acquisition Report again
6.2.13 Display Asset Ledger
6.2.14 Display Vendor Account
6.2.15 Display Asset Retirement Report
Asset Sale without Customer
Post one asset purchased from FI
6.2.16 directly
6.2.17 Display Asset Acquisition Report
Retire above asset in FI without
6.2.18 vendor (amt goes to loss a/c)
6.2.19 Display Asset Acquisition Report again
6.2.20 Display Asset Ledger
6.2.21 Display Asset Retirement Report

6.3 Asset Transfer


Post one asset purchased from FI
6.3.1 directly
6.3.2 Display Asset Acquisition Report
Transfer above asset to another asset
6.3.3 within co code
6.3.4 Display Asset Acquisition Report again
6.3.5 Display Asset Transfer Report
6.3.6 Display Asset Ledger

Miscellaneous
7 Reports
7.1.1 Trial Balance
7.1.2 Trial Balance
7.1.3 Trial Balance
7.1.4 Trial Balance
7.1.5 Vendor Trial Balance
7.1.6 Customer Trial Balance
7.1.7 Vendor Open item Balance
7.1.8 Customer Open item Balance
7.1.9 Cash Book
7.1.10 Document Journal
7.1.11 Document Journal Profit Center Wise
7.1.12 Check Register
7.1.13 Customer Ageing
7.1.14 Vendor Ageing
7.1.15 Asset History Sheet
7.1.16 Internal Order Report
7.1.17 Cost Center Report

Cost element accounting:

1. creation of primary cost elements


2. display of cost element master records
3. change cost element master records
Cost Center Accounting

1. Defining Cost Center Standard Hierarchy


2. Creation of Cost Centers and cost center groups
3. display cost center master records
4. change cost center master records
5. creation of cost center groups
6. posting to cost centers
7. reposting of co line items
8. Repost of Costs
9. planning for cost centers
[Link] Calculation
[Link] of secondary cost element master records
[Link] and Execution of Distribution Cycle
[Link] and execution of assessment cycles
[Link] center reports

Internal Orders

1. Creation of internal order master records


2. display internal order master records
3. change internal order master records
4. postings to internal orders
5. planning for internal orders
6. reposting co line items for internal orders
7. repost of costs for internal orders
8. Report of Variance analysis for internal orders
9. posting of business transaction to real orders
[Link] of allocation structures
[Link] of settlement profiles
[Link] of planning profiles
[Link] of real internal orders
[Link] and availability control
[Link] of exempt cost elements fr4om availability control
[Link] of budget manager

Profit Center Accounting


1. Basic Settings for Profit Center Accounting
2. Creation of Dummy Profit Centers
3. maintenance of control parameters for actual postings
4. Maintaining planning versions for profit centers
5. maintaining the number ranges for profit center documents
6. Creation of profit center master records
7. display of profit center master records
8. changing the profit center master records
9. Creation of revenue cost elements
[Link] Assignment of Revenue elements for Profit Centers
[Link] of profit centers in cost center master records
[Link] of account groups in profit center accounting for planning
[Link] for profit and loss account items
[Link] for balance sheet items
[Link] of transactions into profit centers
[Link] the variance reports for profit and loss account items
[Link] the variance reports for balance sheet items.

Profitability analysis

1. Maintaining the operating concern


2. Define profitability segment characteristics
3. Assignment of controlling area to operating concern
4. Activating the profitability analysis
5. Define number ranges for actual postings
6. Mapping of SD conditions types to COPA value fields
7. Creation of reports
8. Viewing the reports

Product costing:.

Product cost planning:

1. creation of bill materials


2. creation of activity type master records
3. planning for activity hours
4. activity type price calculation
5. creation of work center master records
6. creation of routings
7. defining cost sheet( over head structures)
8. assignment of cost sheet to costing variant
9. creation of cost estimate with quantity structure
[Link]
[Link]
[Link] of cost estimate without quantity structure

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