COLEGIO DE MONTALBAN

TECHNICAL EDUCATION PROGRAM

Proposed Title: ONLINE LIBRARY MANAGEMENT INFORMATION

SYTEM USING RADIO FREQUENCY
IDENTIFICATION (RFID) TECHNOLOGY AND
(SMS) SHORT MESSAGING SERVICES FOR
NOTIFICATION

Proponent's Name: Arroyo, Mariafe

Añes, Rachelle

Calem, Rhobert Isaac

Imbol, Alvin

Pinohermoso, Joven

Kasiglahan Village, San Jose, Rodriguez, Rizal

 COLEGIO DE MONTALBAN
TECHNICAL EDUCATION PROGRAM

CHAPTER I

Introduction

Technology is applied to the roles each individual fulfills during life. We

use technology on a daily basis to accomplish specific tasks r interests. Modern

technology increases human capabilities and this technology has evolved with

years. What used to work before, might not be working now, it must have got old,

or got replaced by modern technology. This changes in effect mans’ life easier

and more convenient. It is easy in this world to strive for changes and since the

supply has no different from any firm and institutions, considering the use of

computer contributes to the way man learns and to perform a given task will be

efficient. The staffs have the responsibility not only to know about the ways in

which libraries will be managed using techniques of computerized, but also be

aware of the changes that computerized can bring to the supply services in the

near future.

As one of the Asian countries, Philippines also make its own way to

innovate its technology for its people and to acquire a higher economic growth.

Philippines must equipt to the technological requirements of a catch-up system to

fit its economic structure. This requires all the elements of the system to address

the technology capability, adaptation, adjustment and modification to its different

institutions involve.

Kasiglahan Village, San Jose, Rodriguez, Rizal

 COLEGIO DE MONTALBAN
TECHNICAL EDUCATION PROGRAM

The 1987 Philippine Constitution Article 2 Section 17 states that, to wit:

The state shall give priority education, science and
technology, arts, culture and sports to foster patriotism and
nationalism, accelerate social progress, and promote total
human liberation and development.

The 1987 Philippine Constitution Article XIV Section 10 state that.

Science and technology are essential for national

development and progress. The State shall give priority to
research and development, invention, innovation, and their
utilization; and to science and technology education and
training, and services. It shall support indigenous, appropriate,
and self-reliant scientific and technological capabilities, and
their application to the country productive system and national
life.

The 1987 Philippine constitution Article XIV Section II (I) state that.

Establish maintain and support a complete adequate, and integrated

system of education relevant to the needs of the people and society. By providing

the other needs for school like books for research, This system will be helpful for

the students and teachers.

The Project Developers proposed an “Online Library Management

Information System using Radio Frequency Identification (RFID) and Short

Messaging Service (SMS) for Notification” that would help to our school for

monitoring and inventory of the books in library, Instead of always checking on

Kasiglahan Village, San Jose, Rodriguez, Rizal

 COLEGIO DE MONTALBAN
TECHNICAL EDUCATION PROGRAM

the log book if the borrowers returned the item on time and know who have

penalties. This system will always update the admin and the borrowers.

Project Context

It is now easy and possible for the operations of computer in processing

records. These records are creating of data records, storing, filling, and retrieval

of data. In library management in Colegio de Montalban, they used logbooks to

record the transactions. The admin/staff allow students to register first before

borrowing an item. Then the borrowers will put their name, the date they

borrowed, course/section, equipment borrow, signature, time in and out, and

remarks. The admin/staff will always check the item if it is available before

allowing the borrowers to borrow that item. They also check one by one the

borrower’s borrowed item and who have penalties that result of consuming so

much time. The borrowers will have a penalty if that item is not returned on time

or loss. If that item is broken, they need to replace that item.

In this kind of process inside the Colegio de Montalban, the project

developers proposed a system “Online Library Management Information System

using RFID and SMS for Notification” by these, the Colegio de Montalban will no

longer use a manual process. Through this, the user can desired or traced their

desired items online and electronically without going through library management

for manual reservation. It includes list of borrowed items, returned items,

borrowers, returners and penalties information.

Kasiglahan Village, San Jose, Rodriguez, Rizal

 COLEGIO DE MONTALBAN
TECHNICAL EDUCATION PROGRAM

Purpose and Description

The proposed system could help Colegio de Montalban for monitoring and

inventorying the transaction inside the library management. If the students want

to borrow an item, they need to go online website for reviewing the available item

and reservation. And as for security purposes of the system, Radio Frequency

Identification (RFID) will be used to recognize the valid user of the system and for

the student identification when borrowing the item. The borrowers will receive a

Short Messaging Services (SMS) to remind them when they will return the item.

But if it will not return on time, the borrower will have penalty. This system will be

efficient and faster transaction.

Main Objective

The main objective of the propose system is to: develop an “Online

Library Management Information System using Radio Frequency Identification

(RFID) and Short Messaging Services (SMS) for Notification.”

Specifically the project developers aim to:

 Develop a system that uses online transaction.

 Record properly the date and time of borrowed and returned books.
 Monitor the borrowers and returners.
 Have a fast transaction and to lessen time consuming.
 To know who have penalties.
 Identify which borrowers have been returned the borrowed books.

Kasiglahan Village, San Jose, Rodriguez, Rizal

 COLEGIO DE MONTALBAN
TECHNICAL EDUCATION PROGRAM

 Develop a system using Radio Frequency Identification (RFID) for

borrowing and returning an item and Short Messaging Services (SMS) for

Notification.

Scope and Limitation

Scope

 To record information to know the availability of the items.

 It can automatically compute the penalties that have been charged to the

user who are not borrowed item on time.

 It can identify the items that have been borrowed by use of online website,

RFID and GSM Module for SMS.

 It accepts general supply transactions of item issue, return and renewals

for members
 It can make use of it for providing information about author, content of the

available items and the system would provide basic set of features to add

or update members, add or update books and manage check in

specifications for the system based on the user needs.

Limitations

 The only priority of the system is the user who go first borrows to the

library.
 The weak signal of the place whereyou

Kasiglahan Village, San Jose, Rodriguez, Rizal

 COLEGIO DE MONTALBAN
TECHNICAL EDUCATION PROGRAM

 The system will not work if there is no internet connection.

Review of related Studies

This chapter refers to the information and data about related topics and

articles from books and internet that supports the importance and ideas of the

proposed system. Through studying the related literature or studies, either local

or foreign, which would serve as a way for the researchers to understand the

study better and give them a wider range of knowledge about the research.

Foreign literature

K. Veeranjaneyulu (2012) has described the collection development

process in Archarya N. G. Ranga Agricultural University Library, Hyderabad.

Similarly Rubinandhini (2012) has conducted a survey on collection development

in Periyar University Library, Tamil Nadu. Her findings have revealed that their

university library provides many printed and e-resource facilities to its users. The

university library is playing a vital role in innovations of exploring new concepts to

help the society at large. Similarly K. Palanivel (2012) has programmed a

cooperative collection development model for libraries in Puducherry. Its main

objective was to share information by way of resource sharing and networking

through proposed Puducherry Library Network (PUDULIBNET) using National

Knowledge Network/ National Mission on Education through Information and

Communication Technology. It would enable the user to access resources

Kasiglahan Village, San Jose, Rodriguez, Rizal

 COLEGIO DE MONTALBAN
TECHNICAL EDUCATION PROGRAM

amongst the libraries in Puducherry. He also discussed the e-resource collection

in Pondicherry University Library, Pondicherry University, and Pondicherry.

T Rama Lakshmi (2012) has done a case study of the collection

development of e resource collections especially the trends in the growth of

digital library in S.V. University, Tirupati, Andhra Pradesh. A brief description is

presented on the issues and challenges faced during the digitization process.

Similarly S. Dhanavardhan (2012) analyzed the print and electronic resources

amongst self financing engineering colleges in Tamil Nadu. His paper also

suggested that there is a dire need for self financing engineering colleges to

exploit the information products and services by laying emphasis to user

education programs. Librarians should automate their housekeeping operations,

improve book and period collection and provide user education programs.

Local literature

Evaluation of library services should be regarded as a management tool,

applied to determine how effectively and efficiently the library is serving the

needs of its users, to identify the limitations and failures of service, and to

recommend ways to improve such service. The extent to which the user’s needs

are satisfied depends on the size and collection of the library, the adequacy and

accuracy of the organization of its materials, the usefulness of its catalogs and

finding tools in providing access to its collection, and the ability and cooperation

of the library staff in bringing these materials (or information on these materials)

Kasiglahan Village, San Jose, Rodriguez, Rizal

 COLEGIO DE MONTALBAN
TECHNICAL EDUCATION PROGRAM

to the attention of the users, and in maximizing the exposure of the users to

these resources and to other library services DIALOG online service ceased in

1998 and was replaced by First Search OCLC. In 1993 the University Library

subscribed to the country’s first online remote service, HERDIN (Health Research

and Development Information Network) that provided access to about 8

databases that cover ASEAN and Asia-Pacific documents and hosted by PCHRD

of DOST. The following year the INTERNET, a global information facility, became

available in the university enabling the library users to avail the E-mail facility.

The same year the ISIS OPAC was mounted in the local area network providing

access to book catalog and articles index. During the early part of school year

1994-1995 a needs assessment survey was conducted. The results confirmed

the need to establish an integrated library system including the automated

circulation. It was timely that in 1995, the University Library received a grant from

the Department of Science and Technology

Engineering and Science Education Project (DOST-ESEP) for the library

system software called TINLIB with the end view of networking the library

resources of seven (7) universities. Despite the struggle the DLSU Library

encountered in running the system during the first two years the circulation

module was successfully implemented in February 1997. Toward the end of the

decade the system was upgraded incorporating the suggestions made by the

participating libraries. The new version was renamed T-Series which enhanced

Kasiglahan Village, San Jose, Rodriguez, Rizal

 COLEGIO DE MONTALBAN
TECHNICAL EDUCATION PROGRAM

the loan process and improved the other information management functions of

the earlier [Link] upgraded version of the system has become an inevitable

feature at DLSU Library.

Technical Background

The project developers developed “Online Library Management

Information System. This system developed equipped with devices such as

Radio Frequency Identification (RFID) and Short Messaging Services (SMS)

which consider as necessary requirements for the system for it contains the main

process of the project. It contributes a big help for the researchers to build this

entire system.

The developed Online Library Management Information System will start

with the main form where the user will log-in if they are registered. If not, they

need to register first. This system has two users, the admin and user, and each

of them have their own environment of system that they may handle and access.

The admin can monitor transaction happening inside the Library, reports of

all transactions and add/update records based on his/her desire while staff has

the power to handle all the records of borrowed and returned items. The Staff

was the one who uses the system in order to get the records of the borrowers

using the RFID and the RFID Scanner.

Kasiglahan Village, San Jose, Rodriguez, Rizal

 COLEGIO DE MONTALBAN
TECHNICAL EDUCATION PROGRAM

Students / Proffessors / Staffs of Colegio de Montalban are the users that

can’t be use the system. They are only allowed to only borrowed, returned and

reserved items. They only need to give their RFID that need to be scanned by

the staff. In reservation, they need to visit the online website to reserve items and

to know the availability of the items in the Library.

Kasiglahan Village, San Jose, Rodriguez, Rizal