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PDCA Cycle Implementation in Meetings

The document outlines an SOP for task and project management using the PDCA (Plan-Do-Check-Act) cycle. It details planning activities like deciding visions, targets, and a vision obtainment plan. It assigns responsibilities and requires status reports to track progress. Meetings are conducted to review status, fix revised targets, and find root causes through brainstorming and suggestions. Guidelines ensure participation, resource preparation, and on-task work without excuses. The process aims to achieve the SMART management vision through controlled KPIs and address any bottlenecks affecting company/department performance.

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Suresh Kumar Rana
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24 views2 pages

PDCA Cycle Implementation in Meetings

The document outlines an SOP for task and project management using the PDCA (Plan-Do-Check-Act) cycle. It details planning activities like deciding visions, targets, and a vision obtainment plan. It assigns responsibilities and requires status reports to track progress. Meetings are conducted to review status, fix revised targets, and find root causes through brainstorming and suggestions. Guidelines ensure participation, resource preparation, and on-task work without excuses. The process aims to achieve the SMART management vision through controlled KPIs and address any bottlenecks affecting company/department performance.

Uploaded by

Suresh Kumar Rana
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd

SOP for Task (Project) Management

Objective :
> To fix the SMART Management Vision (SMV)
*SMART (Specific, Measurable, Achievable, Realistic, Time
Bond)
> To Plan Management Mission e.g. Vision Obtainment Plan
(VOP) in form of Watch KPIs based on Controlled KPIs
> To fix all Possibilities of Bottle Necks which effecting
Appropriate Scenario of the Company / Areas / Dep'ts /
Sections
S. Responsibility/ Remarks
Plan Activities
No Accountability
PDCA Cycle : Plan
1.0 Management
1.1 To decide Vision (Targets) for Company / Top Management
Areas / Dep'ts / Sections
1.2 To make Actions for Vision Obtainment Plan Top Management
(VOP) & fix Targets, Responsibilities
& Accountability
2.0 Team
2.1 Depute Task Captain/Sub captain for Top Management
Monitoring & Measurement
3.0 Gap Analysis
3.1 Make a Current Status Report (CSR) Task Captain
to define Step by Step activities to
proceeding towards the Goal
4.0 Suggestion
4.1 Ask to demand to/by all concern for Task Captain
Suggestions Individual & Group-
Zone / Area / Dept / Section
5.0 Review Meetings
5.1 To conduct meetings for Status Review Top Management
(SR) & Fix Revised Targets (FRT)
with Task Caption/Sub Caption
5.2 Based on Brain Stromging"/ Task Captain
Suggestions at all Level, find out
Root-Cause.
6.0 Do's & Don'ts
6.1 Always avoid separate discussion, status
review without Task's Captain by Top
Management
6.2 Always conduct meetings in Peace & Cool
Atmosphere
6.3 Always Promote to Adopt Trying to
build-up appropriate confidence level
to all concerns/Members
6.4 Never Promote to Adopt Crying to avoid
build-up Negative Energy which may
caused for Collapse the confidence
level
PDCA Cycle :Do
# To ensure participation by all as per Action
Plan
# Prepared to place Resource List for approval
based on 4M & 1E (Man, Machine, Material,
Method & Environment)
# Do the Task without any Break or excuses

Make a "Current Status Report


(CSR)" to define "Step by Step"
activities to proceeding towards the
'Goal"
PDCA Cycle :Check

# Make a "Current Status Report


(CSR)" to define "Step by Step"
activities to proceeding towards the
#'Godel"
Ask for suggestions "Individual &
Group-Zone / Area / Dept /
Section"
PDCA Cycle :Act

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