Generic Safety, Health and Environmental Specification

For Contractors conducting work within the Port

Environment

Prepared by: SHE Department

Port of Mossel Bay

Transnet National Port Authority
55 Bland Street
Mossel Bay
6501

TNPA Port Of Mossel Bay SHE Specifications Page 1

1. AIM

The Safety, Health and Environmental (SHE) Specification identifies and encompasses the working
behaviors and safe work practices that are expected of all Transnet National Ports Authority (TNPA),
Port of Mossel Bay employees, vendors, contractors, subcontractors and visitors engaged on TNPA
managed projects.
It describes how to safely and effectively carry out the construction duties, without neglecting the
health and safety of construction staff, visitors and other interested parties. To ensure that the
provisions of legislation and TNPA Safety, Health, Environmental and Quality (SHEQ) Risk Management
Policy Statement are complied with at all instances.

Contractors must also comply with the duties placed on them under the
 Occupational Health and Safety Act, 1993 as amended and related Regulations – with specific
reference to the health and safety specifications contemplated in the Construction
Regulations, 2014 (available at [Link]
 Mine Health and Safety Act 29/1996
 Explosive Act 26/1956
 Nuclear Energy Act 131/1993
 Compensation of Injuries and Diseases Act 133/1993

2. Purpose of the Specification

 Enables the Contractor to determine the risks concerned with the specific project.
 Enables the Contractor to budget for all Safety, Health and Environmental related costs at the
tender phase
 The client’s SHE specification shall act as the bases for the drafting of the Contractors SHE plan.
 The SHE specification establishes the requirements to be followed by the all Contractors to
ensure the health and safety of all persons potentially at risk during the project as well as any
potential risks towards the environment.

3. Implementation of the Specification

 The Principle Contractor is required to use the specification at the pre-tender phase when
drawing up their construction SHE plan.
 The Principal Contractor shall forward a copy of their SHE specification to all Subcontractors at
their bidding stage so that they can in turn prepare their SHE Plans.
 The Principle Contractor is required to submit a copy of their SHE Plan and SHE Budget
requirements as part of the tender documentation.
 The SHE Plan is to be assessed as part of the tender weighting criteria.

4. Scope

 This document provides the Client with tools to assess the risks which results from construction
activity that are performed on TNPA’s behalf within the port.
 It is a tool that can be used as a guideline to mitigate, reduce and control identified risks.
 Legal compliance, hazard identification and risk assessment, risk control, and promotion of a
Safety, Health and Environment culture amongst those working on the project should also be
addressed in the Health & Safety specification generated from this document.
 This document serves only as a guideline and needs to be amended where
applicable so as to apply to the specific work to be conducted.

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5. Definitions

 The definitions as listed in the Occupational Health & Safety Act and the Construction Regulations
and other applicable SHE legislation shall apply.

6. Structure and Contents

The SHE Specification and Starter Pack are issued to successful bidders and enable Contractors to
commence with preparation for execution of the project work. No permission will be granted to
execute work on site unless a Contractor’s HSS Management Plan has been approved by the
responsible TNPA SHE Manager. TNPA will require 1 week for small projects with completion period
of less than 1 month and 2 weeks for bigger projects with a completions period of more than 1
month, for the SHE Management Plan review and, based on the review results, more time may be
required for Contractors to implement proposed corrective actions before final approval. Successful
bidders must allow for this in their scheduling.

7. Roles and Responsibilities

7.1 Principal Contractor

The Principal Contractor shall –

 Provide and demonstrate to TNPA and the EPCM Contractor a suitable and sufficiently
documented Site SHE Plan, based on the relevant sections of the TNPA Contractor SHE
Specification;
 Provide any Subcontractor who is appointed to perform work for the Principle Contractor
with relevant requirements, pertaining to the work which has to be performed; and
 Ensure that Subcontractors appointed have made provision for the cost of SHE measures
during the project execution.

7.2 Subcontractor

The Subcontractor shall –

 Ensure they are aware of and understand relevant SHE requirements stated in this
document before contracting for project work;
 Adhere to SHE management systems implemented by the Principle Contractor;
 Develop and implement processes to identify, assess, monitor, periodically review and
control SHE risks related to their project activities; and
 As far as is reasonably practicable, promptly provide the Contractor with any information
that might affect site security or the health and safety of any person carrying out work.

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 Part A: Minimum Administrative Requirements

1. Notification of intent to commence construction

 The Contractor must indicate intention to commence Construction Work by notifying the
Provincial Director of the Department of Labour in writing at least 7 days before work is to be
carried out. (CR 4.1)
 The Principal Contractor is to ensure that this is completed on Annexure 2. (CR 4.1)
 The signature of the Client is to be on the Annexure 2.
 A copy of this notification must be forwarded to the Client

2. Legal appointments of the assigned and competent personnel

 The Contractor must submit appointments letters in writing of the relevant appointed personnel
prior to commencement of work as per the OHS Act requirements.
 Proof of competency/training must be included.
 The required appointment letters and competency/training records shall include but not limited to
the following:
o Safety, Health & Environmental Representative;
o First Aider
o Fire Marshal;
o Operator of Driven/Lifting Machinery or construction vehicles and mobile plant;
o Supervisor/foreman;
o Scaffolding erector and inspector; and
o Ladder supervisor.

3. Compensation for Occupational Injuries and Diseases Act (Act 130 of 1993)

 The Contractor shall submit a letter of good standing with its Compensation Insurer to the Client
as proof of registration.
 Subcontractors will submit proof of registration to the Principal Contractor before work is
commenced on site.

4. Safety, Health and Environment Organogram

 The Contractor and all Subcontractors shall submit an organogram, outlining the Safety, Health
and Environment Site Management Structure including the relevant appointments/competent
persons. In cases where appointments have not been made, the organogram shall reflect the
intended positions.
 The organogram must be updated when there are any changes in the Site Management
Structure.

5. Risk Assessment and Method Statement

 The Contractor must initiate a hazard identification exercise (Risk Assessment) by a competent
person before commencement of construction work, and the assessed risks must form part of the
construction phase Safety, Health and Environment plan and must be submitted for approval to
the Client.
 The contractor must ensure that the developed risk assessment is updated on regular bases to
cover newly identified hazard;
 The risk assessment must include;
o A list of hazards identified as well as potentially hazardous tasks;

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 o A documented risk assessment based on the list of hazards and tasks;
o A set of safe working procedures (SOP’s) to eliminate, reduce and/or control the risks
assessed;
o A monitoring and review procedure of the risks assessment as the risks change.
 The Contractor must ensure that all Subcontractors are informed, instructed and trained by a
competent person regarding any hazards, risks and related safe work procedures before any
work commences and thereafter at regular intervals as the risks change and as new risks
develop. Proof of this must be kept for inspection by the Client or Client Representative.
 The Contractor will be responsible for ensuring that all persons who could be negatively affected
by its operations are informed and trained according to the hazards and risks and are conversant
with the safe work procedures, control measures and other related rules (tool box talk strategy to
be implemented)
 The contractor shall draw up and submit a method statement to the client prior commencement
with the construction for approval.
 The method statement must include but not limited to the following:
o Scope of work;
o Prevention of pollution (water; air, noise etc);
o Handling and disposal of waste; and
o Reporting and investigation of incidents;
 In the absence of the Method Statement due to the large scale e.g listed activities in terms of EIA
Regulation/NEMA, the contractor shall complete and submit the Environmental Management Plan
to the client for approval.
 The Environmental Management plan must include but not limited to the following:
o Prevent pollution;
o Manage and control waste;
o Manage impact and remedy the environment where necessary; and
o Environmental Rehabilitation

6. Safety, Health and Environment Committees

 The Contractor shall ensure that project Safety, Health and Environment meetings are held
monthly and or twice a month based on the duration of the construction work.
 SHE Meetings minutes must be recorded and made available to the client.
 Meetings must be organised and chaired by the Contractor's Responsible Person.
 All Contractors' Responsible Persons and Health & Safety Representatives will attend the monthly
SHE meetings.
 Subcontractors shall where practical possible have their own internal SHE committees in
accordance with the Occupational Safety, Health Act, and minutes of their meetings shall be
forwarded to the Contractor on a monthly basis.

10. Safety, Health and Environment Training

10.1. Induction

 The Contractor shall ensure that all site personnel undergo a risk specific health & safety
induction training session before starting work.
 A record of attendance shall be kept in the health & safety file.
 A suitable venue must be supplied to house this training.

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10.2. Awareness

 The Contractor must ensure that, on site, daily toolbox talks take place. These talks should deal
with risks relevant to the construction work at hand.
 A record of attendance shall be kept in the health & safety file and made available to the client
on request.
 The contractor shall ensure that the toolbox covers all Safety, Health and Environmental aspects
applicable to the construction work.
 All Contractors have to comply with this minimum requirement.

10.3. Competency

 All competent persons must have the knowledge, experience, training, and qualifications specific
to the work they have been appointed to supervise, control, and carry out. This will have to be
assessed on regular basis through periodic audits by the Client, progress meetings, etc.
 The Contractor is responsible to ensure that competent Subcontractors are appointed to carry out
construction work.

11. Rules of conduct

 Contractors, and their subcontractors and all employees under their control, including any visitor
brought onto site must adhere to the Port Rules, Construction Regulations and National
Environmental Management Act and other applicable legislation to ensure compliance and
eliminate risk.

12. General Record Keeping

 The Contractor and all Sub Contractors shall keep and maintain Safety, Health and Environment
records to demonstrate compliance with this Specification, and with the Occupational Health and
Safety Act and with the Construction Regulations (July 2003).
 The Contractor shall ensure that all records of incidents/accidents, training, inspections; audits,
etc. are kept in a health & safety file held in the site office.
 The Contractor must ensure that every Sub Contractor opens their own health & safety file,
maintains the file and makes it available on request.

13. Inspection of equipment and tools

 The following items of equipment must be regularly inspected and maintained; and appropriate
records kept where practicable possible:
o Site visitors register;
o Excavation Inspection Register;
o Hand tools Inspection Register;
o Barricading Inspection Register;
o Traffic Inspection Register;
o Mobile Toilet Inspection Register;
o Daily Risk Assessment and Toolbox Talk;
o PPE Inspection Register;
o First Aid Kit Inspection Register;
o Fire Fighting Equipment Register;
o Portable Electrical Equipment Register;
o Pneumatic Tool Register;
o Compressor Checklist;
o Ladder Inspection Register;

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 o Vehicle Inspection Register;
o Working at Height Equipment Register
o First Aid dressing register;
o Fire equipment;
o Lifting equipment;
o Lifting Gear;
o Portable electrical equipment;
o Stacking and storage Inspection Register;
o Explosive power tools Inspection Register;
o Pressure Vessels Inspection Register;

14. Safety, Health & Environmental (SHE) Audits/Inspections, Monitoring and reporting

 The Client shall conduct monthly SHE audits/inspections of the work operations including a full
audit of physical site activities as well as an audit of the administration of health & safety.
 The Contractor is obligated to conduct similar audits on all Subcontractors appointed by them.
Detailed reports of the audit findings and results shall be reported on at all levels of project
management meetings/forums.
 Copies of the Client audit reports shall be kept in the Primary Project Health & Safety File while
the Contractor audit reports shall be kept in their file, a copy being forwarded to the Client.
 Subcontractors have to audit their subcontractors where applicable and keep records of these
audits in their health & safety files, available on request.

15. Emergency Procedures

 The Contractor shall submit a detailed written Emergency Plan for approval by the Client prior to
commencement on site. (CR 29)
 The following key elements are required:
o List of key competent personnel;
o Role and participation;
o Frequency of drills;
o Details of emergency services;
o Actions or steps to be taken in the event of an emergency; and
o Information on hazardous material/chemicals/situations.

16. First Aid Boxes and First Aid Equipment

 The Contractor and all Sub Contractors shall appoint a First Aider(s) in writing.
 The appointed First Aider(s) are to be sent to an accredited first aid training institution.
 Valid certificates are to be kept on site. (GSR 3,4)
 The Contractor shall provide an on-site First Aid Station with first aid facilities, including first aid
boxes which must be adequately stocked at all times. (GSR 3,2)
 All Sub Contractors with more than 5 employees shall supply their own first aid box (GSR 3,2)
 All Sub Contractors with more than 10 employees shall have a trained, certified first-aider on site
at all times. (GSR 3,4)

17. Accident Incident Reporting and Investigation

 The contractor shall report all incidents and accidents to the client the same day of the incident
followed by a complete written report at least two days after the actual date of the incident.
 The reported incidents shall include but not limited to the following:
o Substance abuse;
o Security theft;

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 o Asset damages;
o Environmental pollution;
o Safety/Injuries incidents; and
o Near misses.
 Injuries are to be classified into first aid; medical; disabling; and fatal. (GAR 9)
 The Contractor shall investigate all incidents and accidents, with a report being forwarded to the
Client forthwith at least two days after the actual date of the incident. (GSR 3.7)
 The contractor shall at their own cost institute clean up of any spillage incident occurred to
prevent major environmental damages.

18. Hazards and Potential Situations

 The Contractor shall immediately notify other Subcontractors as well as the Client of any
hazardous or potentially hazardous situations that may arise during performance of construction
activities. (Section 43)

19. Personal Protective Equipment (PPE) and Clothing

 The Principal Contractor must undertake a study to determine where and what type is required.
(GSR 2.1)
 The Principal Contractor shall ensure that all workers are issued and wear the appropriate
Personal Protective Clothing and Equipment. (GSR 5)
 The Principal Contractor and all Sub Contractors shall make provision and keep adequate
quantities of SABS approved PPE on site at all times. (GSR 2)
 The Principal Contractor shall clearly outline procedures to be taken when PPE or clothing is: Lost
or stolen; Worn out or damaged (GSR 5)
 The above procedure applies to Sub Contractors and their contractors, as they are all employers
in their own right. (GSR 5)

20. Occupational Safety, Health and Environment Signage

 The Principal Contractor shall assess Safety, Health and Environment signage pertinent potential
risk areas/operations and display them accordingly. (GSR 2 B)

21. Permits
The contractor shall prior commencing with any job on site ensure that they have obtained necessary
permit.
 Permits may possibly include the following:
o Use of Explosives and Blasting;
o Hot work;
o Use of cradles; and
o Other

22. Contractors and their Subcontractors

 The Contractor shall ensure that all Subcontractors under its control comply with this
Specification, the Occupational Safety, Health and Environment Act, Construction Regulations
February 2014, and all other relevant legislation that may relate to the activities directly or
indirectly.
 The Contractor, when appointing other Contractors as 'Subcontractors', shall mutatis mutandis
ensure compliance. (CR 7.3)

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Part B: Minimum Physical Requirements

1. Demolition Work

 Prior to any demolition work being carried out, the Principal Contractor shall appoint a competent
person in writing to supervise and control all work on site.
 The Contractor must ensure that before any demolition work is carried out, and in order to
ascertain the method of demolition to be used, a detailed structural engineering survey of the
structure to be demolished is carried out by a competent person and that a method statement on
the procedure to be followed is demolishing the structure is developed by that person. (CR 14.2)
 The Contractor shall ensure that demolition work complies with the Construction Regulations (CR
14)

2. Excavations, Shoring, Dewatering or Drainage

 Prior to any excavation work being carried out, the Principal Contractor or the contractor shall
appoint a competent person in writing to supervise and control all work on site.(CR 13.1)
 The Contractor and any relevant Subcontractors shall make provision in their tender for shoring,
dewatering or drainage of any excavation. (CR 13.2c).
 The Contractor shall make sure that: (CR 13.2a - l)
o The excavations are inspected before every shift each occurrence of rain or change to
the excavation / shoring;
o a record is kept where practical possible;
o Any excavation shall be adequately shored if people are required to work in the
excavation and the depth identified as more than 1.0 metres or where conditions render
this necessary at lesser depths;
o Undercutting is not allowed;
o Safe work procedures have been communicated to the workers;
o All excavated material shall be placed as far from the trench as practically possible;
o The safe work procedures are enforced and maintained by the Contractor's Responsible
Persons; and
o The requirements as per section 13 of the Construction Regulations are adhered to.

3. Fall Protection, Open Edges and Penetrations

 The Contractor must ensure that:

o A competent person is appointed who is responsible for the preparation, implementation
and maintenance of the Fall Protection Plans. (CR 10.1a);
o Risk assessment must include all work carried out elevated positions, which will include
procedures, and methods used to address the risks identified per location. (CR 10.2a);
o Assessment of employee’s medical fitness necessary for working at elevated positions
and records thereof are kept. (CR 10.2b);
o A training programme for workers working at elevated positions and records thereof. (CR
10.2c);
o A procedure outlining the Inspection, Testing and Maintenance of fall protection
equipment. (CR 10.2d);
o The compliance of CR 10(4), (a-d) and 10(5) (a-g).

4. Explosives and Blasting

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 The Contractor shall ensure that a Competent Person (Contractor) is appointed as defined in the
Explosives Regulations, Occupational Safety, Health and Environment Act.
 A procedure or method must be must be submitted to the Client for approval before
commencement of explosive or blasting work. (CR14.11)
 All applicable requirements of the Explosive Regulations must be complied with.

5. Stacking of Materials

 The Contractor and other relevant Subcontractors shall ensure that competent, experienced
person is assigned for safe stacking. (CR 28 & GSR 8)
 The appointment of a stacking supervisor is required to monitor that all materials, formwork and
equipment are stacked and stored safely. (CR 28 & GSR 8)

6. Speed Restrictions and Protection

 The Contractor shall ensure that all persons in its employ, including Subcontractors, and all those
that are visiting the site are aware and comply with the site speed limits and restriction(s) in the
port boundaries.

7. Hazardous Chemical Substances (HCS)

 The Contractor shall ensure that inventory of all Hazardous Chemical Substances are kept and
updated records thereof are made available to personnel. (HCS 9A)
 Material Safety Data Sheets shall be made available to personnel that are working with the
hazardous substance and emergency services. (HCS 9A)
 The Contractor shall ensure that the use, transport, and storage of HCS are carried out as
prescribed by the HCS Regulations.

8. Handling and disposal of asbestos material

 The Principal Contractor is responsible for ensuring that all work involving asbestos complies with
the Asbestos Regulations.
 The Principal Contractor shall ensure that any Contractor involved in cleaning, removal and
disposal of asbestos work must register as an asbestos contractor with the Department of
Labour. (AR 21)
 A Written Procedure or Plan of Work must be submitted to the client on the methodology of
asbestos work. (AR 21aiii)
 If asbestos work involves asbestos lagging or insulation which falls under the definition of
Demolition Work, defined under the Asbestos Regulation, An Approved Inspection Authority must
be utilised to carry out air monitoring. (AR 21aiii)

9. Plant and Machinery

 Construction Plant - “Construction Plant” includes, but is not limited to, cranes, construction
vehicles and mobile plant.
 The Contractor shall ensure that all such plant complies with the requirements of the
Occupational Health & Safety Act (Driven Machinery regulations) and Construction Regulations
(CR 22 & 23).
 Only authorised and/or competent persons are to use machinery [CR 22 f & CR 23.1 (d)i].
 All Contractors shall inspect and keep records of inspections of the construction plant used on site
(CR 23.1 j).
 Proof of medical certificates of fitness are to be on the Safety, Health and Environment File of the
Contractor and available for inspection by the Client [CR 22 (g) & CR 23.1 (d)ii].

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 All construction plant shall be designed (CR 23.1 a), maintained (CR 23.1 b) and operated (CR
23.2) in accordance with good Safety practices so as to protect the safety of the operator, other
workers and persons in the area.
 All construction vehicles and mobile plant shall be equipped with a reverse alarm and an
electrically operated acoustic signalling device (CR 23.1 i).
 Vehicles shall not enter site with:
- “Defective exhaust systems, serious oil or fuel leaks, unsafe bodywork or loads, non standard
equipment fitted, improperly seated passengers, any obvious mechanical defects".

10. Vessels under pressure and Portable gas containers

 All Contractors shall comply with the Vessels under Pressure Regulations where applicable,
including:
o Providing competency and awareness training to the operators.
o Providing PPE or clothing.
o Inspect equipment regularly and keep records of inspections.
o Providing appropriate fire fighting equipment (Fire Extinguishers) on hand.
o All Portable gas containers use, handling, modifications, repair, filling, inspection and testing
will be done in accordance to SANS 10019.

11. Fire Precautions on Construction sites

 All Contractors shall where practical possible conduct a fire risk survey in order to determine fire
fighting needs. Such document must be available on the Safety, Health and Environment File
(CR 29 a-f)
 All Contractors shall provide suitable, sufficient and well-maintained fire fighting equipment
placed at strategic locations (CR 29g)
 All Contractors shall cause their fire fighting equipment to be inspected by a competent person
(CR 29h)
 All Contractors shall ensure that a sufficient number of workers are trained in use of firefighting
equipment (CR 29i)
 The appropriate notices and signs must be posted (CR 29j)
 All Contractors shall ensure that an evacuation siren is installed and that an evacuation plan is on
the Safety, Health and Environment file (CR 29l-m)

12. General Machinery

 All contractors shall ensure compliance with the Driven Machinery Regulations as stipulated in the
Occupational Safety, Health and Environment Act.
 This is to include inspecting machinery regularly, appointing a competent person in writing to
inspect and ensure maintenance, issuing of the necessary Personal Protective Equipment (PPE),
and training records of the machinery operators. (DMR)

13. Working at heights

 Working at heights includes scaffolding, suspended platforms, roof work and any other work in
an elevated position.
 All contractors shall ensure competent personnel for:
o Preparation, amendment and maintenance of a fall protection plan (CR 10.1a);
o Supervise scaffolding (CR 16.2) and suspended platform (CR 17.1) work
operations;
o All scaffolding (CR 16.2) and suspended platform (CR 17.1, CR 17.10 & CR
17.12) erectors, team leaders and inspectors, (d) roof erectors (CR 10.5 b)

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  A fall protection plan as stipulated in CR 10.2 shall be included in the Safety, Health and
Environment file.
 All contractors shall cause unprotected openings to be safeguarded and signposted [CR 10.4
(a)(c)]
 All Contractors shall ensure that scaffolding and usage conforms to SANS 10085 (CR 16.1)
 All contractors shall ensure that suspended platforms and usages conform to SANS 51808 EN
1808 and SANS 1903.
 All contractors making use of suspended platform systems are to ensure that a copy of certificate
of design by a professional engineer and associated documentation as stipulated, are forwarded
to the provincial director before commencement of use of such system (CR 17.3)
 All contractors shall ensure that employees required to work on suspended platforms are in
possession of a medical certificate of fitness (CR 17.12a)
 All Contractors shall ensure compliance to stipulated requirements in relation to design, use,
inspection and maintenance of equipment (CR 10, 16, 17).

14. Temporary works

 All Contractors shall ensure that all equipment used is examined for suitability before use; that all
formwork and support work is carried out under supervision and inspected by a competent
person immediately before, during and after placement of concrete or any other imposed load
and thereafter on a daily basis until the formwork and support work has been removed (CR 12.2
a, f)
 Records of all inspections must be kept on the Safety, Health and Environment File (CR 12 f).

15. Structures

 All contractors shall ensure that they adhere to the designer’s information on anticipated dangers
related to construction work (CR 11.2b)
 All contractors shall ensure that drawings pertaining to the design are kept on site and available
for perusal (CR 11.3)

16. Lifting Equipment

 Lifting Equipment describes but is not limited to, Goods Hoists, Lifting machines, lifting tackle,
rope access work, material hoists and tower cranes.
 All Contractors shall ensure that lifting equipment is inspected in accordance with the Driven
Machinery Regulations (DMR 18.5, DMR 17.2), and the Construction Regulations (CR 18.2, CR
19.8, CR 22)
 There must be a competent lifting equipment inspector who must inspect the equipment daily or
before use, taking into account that:
o All lifting equipment has a safe working load clearly indicated (DMR 18.1b, 18.10b, 17.3;
CR 19.5);
o Regular inspections and servicing are carried out (DMR 18.5, 17.2; CR 19.8);
o Records are kept of inspections and of service certificates (DMR 18.7, 17.2; CR 19.8 c,
d);
o There is proper supervision in terms of guiding the loads that includes a trained rigger to
direct lifting operations and check lifting tackle;
o The tower crane bases have been approved by an engineer;
o Tower operators are competent as well as physically and psychologically fit to work and
are in possession of a medical certificate of fitness available in the Safety, Health and
Environment File (CR 22 e, f)

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17. Ladders and ladder work

 All Contractors shall ensure that all ladders are inspected monthly, are in good safe working
order, are the correct height for the task, extend at least 1m above the landing, fastened and
secured, and at a safe angle.
 Records of inspections must be kept on the Safety, Health and Environment file.
 Ladders are not permitted to be used as horizontal walkways or as scaffolding.
 Tools or equipment must be carried or hoisted up to the working position in suitable slung
containers.

18. Electrical Installations, machinery and equipment

 All Contractors shall ensure that the provisions of Electrical Installations regulations (EIR) and the
Electrical Machinery Regulations (EMR) as per Occupational Safety, Health and Environment Act
are complied with.
 All contractors who are deemed by definition in the Occupational Safety, Health and Environment
Act as users or lessors, shall have a valid certificate of compliance for every electrical installation
(EIR 3)
 All Contractors shall ensure that all electrical tools, electrical distribution boards, extension leads,
and plugs are kept in safe working order (EMR 7 & 9.4)
 Regular inspections and safety talks must be conducted to make employees aware of the dangers
and control measures to be implemented e.g. personal protection equipment, guards, etc. (OHS
Act, Section 13)

19. Explosive Powered Tools

 The Contractor shall ensure that use and storage of all explosive powered tools are in compliance
with relevant legislation.
 The Contractor shall consider the following:
o A competent person undertakes routine inspections and records are kept;
o Only authorised trained persons use the tools;
o The safe working procedures apply;
o Awareness training is carried out and compliance is enforced at all times; and
o PPE and clothing is provided and maintained.
o A register indicating the issue and return of all explosive round;
o Ensure that the cartridges and explosive tool is lock up separately
o Signs to be posted up in the areas where explosive powered tools are being used -
(WARNING -EXPLOSIVE POWERED TOOL IN USE -KEEP CLEAR)

20. Night Work

 All Contractors must ensure that lighting is provided in accordance to the requirements of the
schedule on minimum average values of maintained illuminance as prescribed in the Occupational
Safety, Health and Environment Act (ERW 3).

21. Transport of Workers

 The Contractor and other Sub Contractors shall not:

o Transport persons together with goods or tools unless there is an appropriate area or section
to store them;
o Transport persons in a non-enclosed vehicle, e.g. truck; there must be a proper canopy
(properly covering the back and top) with suitable sitting area.
o Workers shall not be permitted to stand or sit at the edge of the transporting vehicle.

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23. Water environments

 All Contractors shall ensure that where work is performed in proximity of water, prevention of
falling into the water is made (CR 26.1a)
 All Contractors shall ensure that workers who are exposed to drowning by falling into water are
provided and wear a lifejacket (CR 26.2)

24. Flammable Liquids

 All Contractors shall ensure compliance in respect of the use and storage of flammable liquids as
stipulated in the Occupational Safety, Health and Environment Act (GSR 4)
 All Contractors shall cause the use and storage of flammable liquids in such a manner that no fire
or explosion hazard is caused and that the workplace is effectively ventilated (CR 25a)
 All Contractors shall ensure that “No smoking” signage at entrances to areas where flammable
liquids are used or kept are displayed (CR 25b)
 All Contractors shall ensure that where decanting takes place from metal containers, these are
bonded or earthed (CR 25g)
 All Contractors shall ensure that other flammable materials such as cotton, waste, paper, cleaning
rags, wooden equipment etc. are not kept together with flammable liquids (CR 25h)

23. Occupational Hygiene

 All contractors shall ensure that occupational hygiene exposures (i.e. dust, noise, HCS, fumes,
vapours etc) as determined from their risk assessment are measured in terms of location,
quantification and that control measures are implemented to eliminate harmful / non-compliant
exposures.
 Refer to Environmental Regulations for Workplaces, Occupational Safety, Health and Environment
Act
 Refer to Lead Regulations, Occupational Safety, Health and Environment Act
 Refer to Noise Induced Hearing Loss Regulations, Occupational Safety, Health and Environment
Act
 Refer to Regulations for Hazardous Biological regulations, Occupational Safety, Health and
Environment Act
 Hazardous Chemical Substances Regulations, Occupational Safety, Health and Environment Act

24. Welfare facilities

 All Contractors shall ensure compliance to the Facilities regulations and Construction regulations
as contained in the Occupational Safety, Health and Environment Act.
 All Contractors must supply sufficient:
o toilets (1 toilet per 30 workers)
o showers (1 for every 15 workers)
o changing facilities
o hand washing facilities
o soap, toilet paper, and hand drying materials must ALSO be provided (CR 28.1)
 Safe, clean storage areas must be provided for workers to store personal belongings and
personal protective equipment (FR3)
 Workers should not be exposed to hazardous materials/substances while eating and must be
provided with sheltered eating areas (FR 5b)
 All contractors shall provide reasonable and suitable living accommodation for employees at
construction sites which are remote from their homes or where adequate transportation to and
from their homes and work is not available (CR 28.2)

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25. Alcohol and drugs

 No alcohol and other drugs will be allowed on site. No person may be under the influence of
alcohol or any other drugs while on the construction site (GSR 2A.2)
 Any person on prescription drugs must inform his/her superior, who shall in turn report this to
the Site Supervisor and/or Site Safety, Health and Environment Officer forthwith (GSR 2A.3)
 Any person suffering from any illness/condition that may have a negative effect on his/her safety
performance must report this to his/her superior, who shall in turn report, this to the Site
Supervisor and/or Site Safety, Health and Environment Officer forthwith.
 Any person suspected of being under the influence of alcohol or other drugs must be sent home
immediately, to report back the next day for a preliminary inquiry. All Contractors must follow a
disciplinary procedure (GSR 2A.1).

26. Access control

 All construction sites in built – up areas, adjacent to a public walkway, must be suitably and
sufficiently fenced off and provided with controlled access points to prevent entry of unauthorised
persons.
 In isolated environments of minor works, barricading can be provided in any form to segregate
and restrict public to work operations.

27. Environmental Pollution

 Pollution of water, air and soil or the premises or any other property adjoining or in the vicinity of
the premises, by means of whatsoever is strictly prohibited.
 In the event of any pollution which is within acceptable norm occasioned by the operations of the
Contractor, the Contractor shall provide its own cost efficient means of collecting and disposing of
all pollutants including any appliances required for this purpose as may be deemed necessary by
TNPA or any other competent authority to prevent pollution.
 Should the Contractor fail timorously to address the pollution problem as detailed in Clause 6
hereof, then the TNPA shall take the necessary steps to address the problem and the Contractor
shall bear the costs incurred pursuant to such exercise.
 The Contractor shall at own cost rehabilitate and cleanup, in accordance with the provisions of
National Environmental Management Act, prior to handing over the project to TNPA or at such
time TNPA or competent authority may request the contractor to do so.

28. Penalties

 Penalties will be implemented for ongoing non-compliance to the provisions of the construction-
phase health & safety plan as submitted by the Contractor.

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 DECLARATION

I, , the Contractor, do hereby

declare that my company acknowledges having
read and understood the conditions contained in this document and, furthermore, our employees
agree to abide by these conditions.

Representatives Print name & surname Signature Date

Project Manager
(contractor)
Site
supervisor/foreman
(contractor)
Witness/employee/lab
our (contractor)
Project Manager
(TNPA)
Witness (TNPA
Representative)

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