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RER Form Instructions and Guidelines

This document provides instructions for completing a Reimbursement Expense Receipt (RER) form. The RER is used to support expenses that do not have an official receipt or invoice and must be submitted along with other documents to the Accounting Division. The form must be filled out with information such as the entity name, date, fund cluster, RER number, name and designation of the traveler, amount in words and figures paid, payment details, and signatures of the payee and witness.

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1K views1 page

RER Form Instructions and Guidelines

This document provides instructions for completing a Reimbursement Expense Receipt (RER) form. The RER is used to support expenses that do not have an official receipt or invoice and must be submitted along with other documents to the Accounting Division. The form must be filled out with information such as the entity name, date, fund cluster, RER number, name and designation of the traveler, amount in words and figures paid, payment details, and signatures of the payee and witness.

Uploaded by

pdmu regionix
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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  • Reimbursement Expense Receipt Instructions

REIMBURSEMENT EXPENSE RECEIPT

(RER)

INSTRUCTIONS

A. The RER is used to support the expenses which cannot be conveniently issued official
receipts/invoice. It shall be submitted to the Accounting Division/Unit together with the
LR and other supporting documents. It shall be prepared by fund cluster.

B. This form shall be accomplished as follows:

1. Entity Name – the name of the agency/entity


2. Date – the date of the receipt
3. Fund Cluster – the fund cluster name/code based on the UACS in which the
disbursement shall be charged
4. RER No. – the number assigned to the RER
5. Name – the name of the official/employee who travelled
6. Official Designation – the official designation or position of the official/employee
who travelled
7. In words – the amount in words of the actual payment made by the official/employee
who travelled
8. In figures – the amount in figures of the actual payment made by the
official/employee who travelled
9. Payments – the payments for subsistence, services, rental or transportation which
show inclusive dates, purpose, distance, inclusive points of travel, etc.
10. Payee – the name, signature and the address of the payee
11. Witness – the name, signature and the address of the witness to the actual payment
made by the official/employee who travelled

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