60 PowerPoint Shortcuts
How to master key board shortcuts ?
1. Take a handful (may be 5 or 10) shortcuts that you think you’ll use the most and pin them
to your desk. Make a conscious effort every time to use them
2. As you become a more avid user of PowerPoint, keep adding more keyboard shortcuts to
your kitty. Also knowing how to type faster really helps to get your hands on the keyboard.
So learn typing
3. PowerPoint is a more creative tool, so at times I recommend using mouse over the
keyboard. But a combination of mouse and keyboard really works a treat
4. Quick Tip:
• The shortcuts that begin with Ctrl require you to press the Ctrl key and the shortcut
key together
• The shortcuts that begin with Alt do not require you to press Alt Key and shortcut
keys together*. That is the reason why Alt based shortcuts tend to be longer than
Ctrl based shortcuts
*This rule is not applicable for all Alt Based shortcuts
Generic Shortcuts
F1 Open the Help window
When more than one PowerPoint window is
CTRL+F6 open, switch to the next PowerPoint window.
CTRL+SHFT+F6 Switch to the previous PowerPoint window.
CTRL+W or CTRL+F4 Close the active window.
Broadcast the open presentation to a remote
CTRL+F5 audience using the PowerPoint web application.
PRINT SCREEN Copy a picture of the screen to the Clipboard.
Copy a picture of the selected window to the
ALT+PRINT SCREEN Clipboard.
CTRL+F1 Hide or show the Ribbon
Ctrl + O Opens an Existing PPT
Ctrl + N Creates a new PPT
Ctrl + S Saves the workbook
F12 (OR Alt > F > A) Saves As
CTRL + Tab Switch between Microsoft Office applications
Ctrl + Home / End Go to the first / last slide in PowerPoint
Ctrl + F Opens the Find Box
Select the next object (one after the other) on
Tab
the slide
Shift + Tab To move back one object within the slide
For more tips and tricks on PowerPoint Presentations log on to [Link] 2
Navigation Shortcuts
CTRL+LEFT ARROW Move one word to the left.
CTRL+RIGHT ARROW Move one word to the right.
END Move to the end of a line.
HOME Move to the beginning of a line.
CTRL+UP ARROW Move up one paragraph.
CTRL+DOWN ARROW Move down one paragraph.
CTRL+END Move to the end of a text box.
CTRL+HOME Move to the beginning of a text box.
F4 To repeat the last action
CTRL+F Open the Find dialog box.
CTRL+H Open the Replace dialog box.
For more tips and tricks on PowerPoint Presentations log on to [Link] 3
Table Shortcuts
TAB Move to the next cell.
SHFT+TAB Move to the preceding cell.
DOWN ARROW Move to the next row.
UP ARROW Move to the preceding row.
CTRL+TAB Insert a tab in a cell.
ENTER Start a new paragraph.
TAB at the end of the last
Add a new row at the bottom of the table.
row
For more tips and tricks on PowerPoint Presentations log on to [Link] 4
Font Editing Shortcuts
Opens the font box. The cursor should be on
CTRL+SHFT+F the text
CTRL+SHFT+> Increase the font size of the selected text.
CTRL+SHFT+< Decrease the font size of the selected text.
CTRL+EQUAL SIGN Apply subscript formatting (automatic spacing).
Apply superscript formatting (automatic
CTRL+SHFT+PLUS SIGN spacing).
Remove manual character formatting, such as
CTRL+SPACEBAR subscript and superscript.
CTRL+K Insert a hyperlink
CTRL+E Center a paragraph.
CTRL+J Justify a paragraph.
CTRL+L Left align a paragraph.
CTRL+R Right align a paragraph.
Changes the case of letters lowercase,
Shift + F3 Uppercase and Proper case
Ctrl + B / I / U Bold / Italic / Underline
For more tips and tricks on PowerPoint Presentations log on to [Link] 5
ALT Based Miscellaneous Shortcuts
ALT > N > X Insert text box
ALT > F > O Open a file
ALT > H > I Insert a slide
ALT > E > S Paste special
ALT > D > S Set Up Show
ALT > W > G Gridlines
ALT > W> R Ruler
Changing slide orientation
ALT > G > S (Portrait/Landscape)
ALT > A > C Opens the Animation Pane
ALT > S > T Rehearse Timings
ALT > E > F Find / Replace
ALT > F > X Closes PowerPoint Application
For more tips and tricks on PowerPoint Presentations log on to [Link] 6