Appendix 3: Tracking Telework through Quicktime
Employees and timekeepers who use Quicktime should use it to keep track of hours
that were used teleworking. First, the servicing Human Resources Office should
indicate in FPPS that an employee has a signed telework agreement. The
timekeeper must change the employee’s profile to indicate he/she is approved to
telework. Then, when completing the timesheet, the employee or timekeeper should
click the cursor in the Telework Indicator (TI) column (to the right of the Account
Number – see Figure 1, below) to access the Telework Indicator Codes. Choose the
appropriate code to indicate the type of telework worked that payroll period and the
corresponding number of hours.
For each day you telework, you would indicate to the far
right under the “TI” column the indicator code.
Indicator codes are described in detail below.
Figure 1 - Telework Indicator (TI) Column
Figure 2 shows the list of Telework Indicator Codes, which are indicated by a
specific uppercase letter. The list that follows Figure 2 outlines the definitions for
these codes. The Telework Indicator Code is to be used by employees or
timekeepers in the Quicktime system to indicate the employee’s particular telework
status attributed to the specific number of hours during that payroll period.
Figure 2 - Telework Indicator Codes
Place your cursor in the “TI” box and click on “Lookup” to find the listing as indicated in
Figure 2. Find the best description for the type of telework you are working. The more
detailed telework indicators are listed below. Ensure the correct indicator codes are used.
• A - Frequent Regular Telework Center. Employee teleworks at an established
telework center at least 3 days per week on a regular, recurring basis.
• B - Frequent Regular Alternate Telework Center. Employee teleworks at a work
site other than an established telework center at least 3 days per week on a
regular, recurring basis.
• C - Frequent Regular Employee Home. Employee teleworks at home at least 3
days per week on a regular basis.
• D - Regular Telework Center. Employee teleworks at an established telework
center at least 1-2 days per week on a regular, recurring basis.
• E - Regular Alternate Telework Center. Employee teleworks at a work site other
than an established telework center at least 1-2 days per week on a regular,
recurring basis.
• F - Regular Employee Home. Employee teleworks at home at least 1-2 days per
week on a regular reoccurring basis.
• G - Periodic Telework Center. Employee teleworks at an established telework
center less than once per week, but at least once a month.
• H - Periodic Alternate Telework Center. Employee teleworks at a work site other
than an established telework center less than once per week, but at least once a
month.
• I - Periodic Employee Home. Employee teleworks at home less than once per
week, but at least once a month.
• J - EMRG/INT COOP Telework Center. For continuity of operations (COOP)
purposes, employee teleworks at an established telework center on an
emergency/intermittent basis for a period of not more than 30 days.
• K - EMRG/INT COOP Alternate Telework Center. For continuity of operations
(COOP) purposes, employee teleworks at a work site other than an established
telework center on an emergency/intermittent basis for a period of not more than
30 days.
• L - EMRG/INT COOP Employee Home. For continuity of operations (COOP)
purposes, employee teleworks at home on an emergency/intermittent basis for a
period of not more than 30 days.
• M - EMRG/INT Pandemic Telework Center. Due to a designated pandemic,
employee teleworks at an established telework center on an
emergency/intermittent basis for a period of not more than 30 days.
• N - EMRG/INT Pandemic Alternate Telework Center. Due to a designated
pandemic, employee teleworks at a work site other than an established telework
center on an emergency/intermittent basis for a period of not more than 30 days.
• O - EMRG/INT Pandemic Employee Home. Due to a designated pandemic,
employee teleworks at home on an emergency/intermittent basis for a period of
not more than 30 days.
• P - EMRG/INT Practice Telework Center. Employee teleworks at an established
telework center for a period of not more than 30 days to practice for a continuity
of operations (COOP) or pandemic situation.
• Q - EMRG/INT Practice Alternate Telework Center. Employee teleworks at a
work site other than an established telework center for a period of not more than
30 days to practice for a continuity of operations (COOP) or pandemic situation.
• R EMRG/INT Practice Employee Home. Employee teleworks at home for a
period of not more than 30 days to practice for a continuity of operations (COOP)
or pandemic situation.