1/20/2018 Functional Guy- Devendra Gulve: Cycle Counting

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Functional Guy- Devendra Gulve

ान बाटनेसे बढता है | This blog is for Oracle apps Community.

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1098966 Friday, March 30, 2012
Cycle Counting
DEVendra Gulve Contents
Introduction to Cycle count
System Reference
User Responsibilities
Ownership
Prerequisites
Steps for ABC Analysis
1. Create a ABC compile
2. Generate ABC descending value report
3. Define ABC Classes
4. Define ABC Assignment Groups
5. Associate Classes and Assignment Groups
6. Assign Items to Classes
Visit my complete profile: LinkedIn, Blogger 7. Update Item Assignment (if required)
devendragulve@[Link] 8. Generate ABC Assignment Report
You are Visitor number 601068 CYCLE COUNTING
Cycle Counting Defining
> Scope and Control Tab
> Serial and Schedule Tab
> Adjustment and ABC Tab
Assign ABC Classes to Cycle Count
Cycle Count Items
Cycle Count Scheduler
Perform Full Cycle Count
Generating Cycle Count Listing
Entering Actual Quantities
Followers (338) Next Approving the adjustments

Introduction to Cycle count

Cycle Counting is:

Performed periodically to ensure accuracy of inventory quantities & values.
Follow Frequency of counting item may be based on the classification of items.
1. Example:
Class A items shall be counted 4 times a year
Popular Posts Class B items shall be counted 2 times a year
Class C items shall be counted once in a year
Data flow for Order-to-Cash cycle
Oracle Pricing.... (Qualifier and Modifier) A method of taking inventory that does not require the inventory organization to
Advantages and Disadvantages of Kanban shut down in order to count actual inventory items.
Back-to-Back Order Cycle
What's new at R12 Purchasing
System Reference
Cycle Counting Oracle Inventory: ABC Codes
Purchasing Overview ABC Compiles.
Use of different Purchase order types
ABC Classes.
Material Status Control in R12 Oracle Inventory
Pre-Payment Receipt Creation Setups and Process Steps ABC Assignment Groups.
Inventory, Vision Operations (USA): Counting > Cycle Counting > Cycle Counts
User Responsibilities
My Postings..
Accounting Flow in Oracle Purchasing
The store’s in-charge is responsible for:
Advantages and Disadvantages of Kanban Setting up the cycle count parameters and scheduling.
ASL Precedence
Back-to-Back Order Cycle The store’s person is responsible for:
Credit Hold before Booking the Sales order
Printing cycle count requests.
Cycle Counting
Data flow for Order-to-Cash cycle Performing the item counting.
Datafix to Close Sales Order Header in Oracle Entering actual item counts.
Drop - ship Order Demo Resolving inventory discrepancies in the database with Finance department.
Dual UoM in R12
File import in Customer Data Hub (CDH) Ownership
Freight Charges calculation in Order Management

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GST - Decoding GST for India, Oracle EBS way The Head of Material’s Department is responsible for ensuring that this document is
GST - First party registration and Common configuration
for GST in India
necessary, reflects actual practices and supports company policy.
GST - How to make India GST regime tax entry as Prerequisites
recoverable in Oracle EBS Item classification shall be done (by finance and material dept)
GST - Item classification for GST regime
GST - Tax Authority Setup in Oracle EBS Frequency of counting shall be decides (by Material dept)
GST - Tax types, Tax rates, Tax category setup, Claim System setup shall be done (by Material / IT)
Term
GST - Third party registration for GST in India
Steps for ABC Analysis
How to Calculate Freight Charges in Order Management 1. Creating a ABC compile.
How to create configurable BOM.. 2. Generating ABC descending value report.
Inventory Management 3. Defining ABC Classes.
Inventory Transaction Data Flow
Invoicing of PO for over Received quantity 4. Defining ABC Assignment Group.
Item Orderability Rule in R12 5. Associating classes and assignment group.
Item Reservation (InSide View) 6. Assigning items to classes.
Jumbled Order - Handling
KANBAN introduction
7. Updating item assignment.
Kanban Replenishment Cycle 8. Generating the ABC assignment report.
Letter of Credit (LC) 1. Create a ABC compile
Manual / Online Discount at Order Line level
Manufacturing Management
Material Status Control in R12 Oracle Inventory The ABC compile ranks all the items in your inventory based upon compile criteria.
Min-Max Inventory Planning This ranking is used to assign classes to your items.
Miscellaneous Transactions - Overview
MOAC - Understanding
Move Order Types
Compile Criterion:
Oracle Configurator Demo ABC analysis is done based on the value of consumptions. But initially till next 6
Oracle Configurator... months from the date of Oracle implementation it will be based on Stock-in-hand value.
Oracle Inventory Terminology
Oracle Pricing.... (Qualifier and Modifier)
Moving ahead it will be shifted to Consumption base.
Out-Side Processing Demo (WIP) Current on-hand quantity Use the current on-hand quantity of inventory. Assign the sequence
PDH Fundamentals number by descending quantity.
Pre-Payment Receipt Current on-hand value Use the current on-hand quantity of inventory times the cost for the cost
Pricing based on quantity range without Price Break type. Assign the sequence number by descending value.
feature Historical usage value Use the historical usage value (transaction history). This is the sum of
Purchasing Overview the transaction quantities times the unit cost of the transactions for the
Quote to Sales Order Cycle time period you specify. Assign the sequence number by descending
Relationships in Customer Online value.
Requisition templates (Create & Use)
Historical usage quantity Use the historical usage quantity (transaction history) for the time period
Requisition to Pay Cycle in Oracle
Rules for Pick Release
you specify. Assign the sequence number by descending quantity.
Serial Number Genealogy Historical number of Use the historical number of transactions (transaction history) for the
Serial Number Generation in Oracle Apps transactions time period you specify. A
Sets in Oracle Order Management ssign the sequence number by descending number of transactions.
Setup for Oracle Configurator Forecasted usage value Use the forecasted usage value based on the forecast quantity
Shipment Tolerance calculated and the cost type you specify. Assign the sequence number
Shipping Concepts by descending value.
Use of different Purchase order types Forecasted usage quantity Use the forecasted usage quantity. Assign the sequence number by
What is Customer Data Hub (CDH) descending quantity.
What's new at R12 Purchasing
Previous cycle count Use the previous cycle count adjustment quantity. Oracle Inventory
What’s new in R12- Inventory Management
Why upgrade to R12.1 ???
adjustment quantity sums the value of all cycle count adjustments since the last ABC
Workflow cancel/terminate/abort compile date. Assign the sequence number by descending quantity.
Workflow diagram for manufactured ATO item Previous cycle count Use the previous cycle count adjustment transaction value. Oracle
adjustment value Inventory sums the value of all cycle count adjustments since the last
ABC compile date. Assign the sequence number by descending value.
MRP demand usage quantity Use the MRP demand usage quantity. Oracle Inventory sums the MRP
Related Links gross requirements for the MRP plan you specify. Assign the sequence
.Know Oracle number by descending quantity.
All Oracle Tech. Training MRP demand usage value Use the MRP demand usage value. Oracle Inventory sums the MRP
Anil Passi's Q&As gross requirements for the MRP plan you specify. The value is derived
Anil Patil's Blog from the item cost type you choose in the ABC compile form. Assign the
Apps Knowledge Varsity sequence number by descending value.
Apps Learn blog (Functional)
As-Oracle Blog
Ask Tom [Link]
Login to Oracle.
E-Biz OCP Blog Select “Inventory, Vision Operations (USA)”
ERP Schools Select “ABC COMPILE”.
ERP Stuff
Finance (David Haimes)
Fresher's Oracle
Learn Oracle
Oracle Applications Library
Oracle Applications Tips
Oracle Apps 11i - Free Training
Oracle Apps Blog
Oracle Apps Training-Online
Oracle Apps-Hub
Oracle AppsSter
Oracle Blog
Oracle FAQ wiki
Oracle Ind. Presentations
Oracle Integration Repository
Oracle White-papers
Oracle-Fusion (Queries & Solutions)
Relationships in Customer Online
Training sessions from Oracle on R12
Videos by Larry Sherrod

Labels
Bill of Material (BOM)

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Configurator
Customer Data Hub ( CDH )
General Management
GST in India
New in R12
Oracle Inventory (INV)
Oracle Pricing
Oracle Purchasing (PO)
Order Management (OM)
Product Data Hub (PDH)
Shipping (WSH)
Work in Process (WIP)

A to Z of this Blog
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Cycle Counting
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► 2007 (4)

Select “M1” organization

Oracle Apps Functional Guy Select New button on the form.

Complete “Define ABC Compile” form.

Enter a Unique name for ABC compile.
Optionally, enter a description of the ABC compile.
Content Scope
If you select “Organization” ranking will be done for all the items defined for your
current organization even those with zero cost and zero quantity.
If you select “Subinventory “ ranking will be done for all those items for which
you have defined an Item/ Subinventory relationship. In this case you can also
select specific subinventory defined in system.
Valuation Scope
Ranking must be done at the organization level if you did not select a
Subinventory in the Content Scope field. If you only want to include items in a
subinventory but you want the ranking to be done based on the organization wide
ranking, select “Organization”.
If you select “Subinventory” than only those quantities which are lying in specified
subinventory will be considered. Quantities lying in other then specified
subinventory will not be considered.
Compile Specification
Criterion
Cost Type defaulted as per setup, Forecast depends on criterion, i.e. if forecast,
must select forecast, Plan Name, From Date and To Date are required for some
specific criterion.
Save your work
Execute the Compile

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Click the compile button and then a concurrent program will get fired.

If needed compile results can be printed

Open output of ‘Compile ABC analysis’ to view Compile Result

Verify that compile ABC analysis is completed with a status of Normal.

Note: As this is in test system we got only 504 items in this compile but in actual we would be
much more.
2. Generate ABC descending value report
Select the ABC descending value report.
Click the view output button to view output.
Take Print if required.

3. De ine ABC Classes

Use your own terminology to determine what are commonly used as ABC classes.
Define class names that suit your business environment.
Navigation: Inventory, Vision Operations (USA) > ABC Codes > ABC Classes

Enter Class Names and description

Save your work
4. De ine ABC Assignment Groups

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ABC assignment groups associate ABC classes with an ABC compile. You assign item
to ABC classes within a particular group. This allows you to assign items to different
ABC classes in different group.

For example, suppose you define ABC groups “Cycle Counting” and “Planning”. You
can define different ABC classes to these two groups. You can then assign an item to a
different ABC class in each group. This allows you to prioritize item differently for Cycle
Counting and Planning.

Navigation:
Inventory, Vision Operations (USA): ABC Codes > ABC Assignment Groups

Complete the ABC Assignment Groups form. On a blank line fill the following
information.
Enter a unique ABC group name.
Associate Compile Name and save

5. Associate Classes and Assignment Groups

Choose classes to use with assignment group
Assign ranking to the classes within an assignment group.

ABC Group Class Assignment

Select your assignment group from the list. Click the Group Class button.
ABC Group Class Assignment window will get open.
Complete the ABC Group Class Assignment form.
Priority: Enter the sequence number in which classes are ordered. Number “1” is
the most important, number “2” is second, and so for.
Select the class names you defined.

6. Assign Items to Classes

Assignment may be made based upon following criterion.
1. Sequence Number
2. Items Percent
3. Inventory Value
4. Value Percent
Open ABC Assignment Groups window.

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Select your assignment group from the list.

Click the Assign Item button.
Assign ABC Items window will get open.

As numbers of items in the compile are very less, here we are taking 50 items in Class A,
next 100 items in Class B and rest in Class C.

In real business scenario it might be different, it could be based on the value.

Example:
Top Items having 85% of value is considered as Class A item.
Next Items having 10% of value is considered as Class B item.
And rest of the items would be considered as Class C item.

Specify the cutoff point for each ABC class. Each ABC class must have at least
one item assigned to it, and all items in the ABC compile must be assigned to an
ABC class. You can use any of the following fields to determine the cutoff point.

Sequence: You can enter the sequence number from the ABC Descending Value
Report for the last item to be included in each ABC class. This
value will be automatically calculated if you choose to assign
classes by another method.

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Inventory Value: You can enter the cumulative value from the ABC Descending
Value report for last item to include in each ABC class. Maximum
value is automatically calculated. This maximum value is restricted
to the total inventory value compiled and displayed in the Total
Compiled Value Field.

% Item: You can enter the percent of number of items compiled from the ABC
Descending Value report to include in each class. This value is
automatically calculated if you choose to assign classes by
another method.

% Value: You can enter the percent of total compile value from the ABC Descending
Value report to include in each class. This value is automatically
calculated if you choose to assign classes by another method.

Attention: It is possible to have several items in the ABC compile with Zero Value. If
any item with zero value is in a class other than the last class, you
may only assign item using Sequence

For the inventory value, % item and % value field, if the value entered does not exactly
match any item, the first item with value greater than the value entered is taken.

Assign Item
Click the Assign button.
Click the OK button.
A request is generated, press OK.
Check the request status.

7. Update Item Assignment (if required)

Find Your ABC Assignment
Go to ABC Assignment Groups window.
Select your Assignment Group from the list.
Click the Update Item button if required.
Update ABC Item Assignment screen will appear.

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To enter a new item assignment.

Click the New Record button on the toolbar.
In the blank record, enter the item number and ABC class.
To edit the class of a specific item.
Find the item number in the list or use find to search for an item number.
Use the list of values to select a new class for the item.
Save your work and close the window.
8. Generate ABC Assignment Report
Navigation
Inventory, Vision Operations (USA): Reports > ABC and Counting

Select ABC and Counting

Submit a New Request screen will open.
Select Single Request and press OK.
ABC and Counting Report form will open.
Request

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Use the list of Values to find the name of report “ABC assignments report”

Complete the Parameter form

ABC Group: Use List of Values to select ABC Assignment Group
Sort Option: Use the list of Values to select the sort order for the report
Press OK button.
Click Submit button on ABC and Counting Reports.
CYCLE COUNTING
Cycle Counting consists of:
Cycle Counting Defining
Generating Cycle Count Listing
Entering Actual Quantities
Approving Adjustment
Cycle Counting Defining

Navigation:
Inventory, Vision Operations (USA): Counting: Cycle Counting>

Cycle Count Select New

Enter a unique name for the cycle count.
Enter the calendar to use for this cycle count.
This calendar is used to determine the days on which to automatically schedule
cycle count.
Adjustment Account
Scope and Control Tab
Enter the Scope and Control information for your cycle count.

Count Controls
Optionally, enter the date on which the cycle count becomes inactive.

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Late Days: Enter the number of workdays that can pass after the date the count
request was generated, before a schedule count becomes a late count.
Starting Sequence :
Default to 1. You may leave this default or enter the number to use as
starting number in the next count request generator. The count sequence
number uniquely identifies a particular count and is used in ordering the
cycle count listing.
Unscheduled Entries
Optionally, specify whether you can enter counts for items that are not
scheduled to be counted.
Display System Qty
Select this field to display system on-hand quantities during count entry.

Automatic Recounts
Select to automatically assign a status of Recount to out of tolerance counts and
include them in next cycle counting.
Maximum
If you selected automatic recounts, enter the maximum number of times
inventory can generate an automatic recount request. Once this number is
reached the adjustment must be approved or rejected.

Count Subinventories
Defaults to ALL. You may leave this default or select SPECIFIC. If you choose
“Specific” subinventories, you can navigate to the Subinventory region and select
the subinventories to include in the cycle count.
Serial and Schedule Tab

Select Serial & Schedule Tab. And complete the form.

Serial Control Option

Count
Select the count option to determine whether to exclude serialized items from
the cycle count ( Not Allowed), create one count request for each serial number
( One per Request ), or create multiple serial details in a count request ( Multiple
per Request ).
Detail
Quantity & Serial Numbers: Serial number & quantity are required and are
Validated when entering adjustment.

Quantity Only: Serial number entry is optional if the count quantity

Matches the system quantity, regardless of whether the serial
numbers match. If you do not enter serial number, the count is
marked as completed. And no adjustments are performed. If you
do enter serial numbers, both quantity and serial numbers are
validated when determining whether adjustments are required.
Adjustment
Adjust if Possible: If a discrepancy exists between a count quantity & a system
quantity or if the entered serial numbers do not correspond
to the serial number already in the specified location, then
the system will attempt to make adjustment if the
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adjustment variance & value are within tolerances. These
adjustments consists of receipt & issue of the appropriate
serial numbers to & from the specified location and are
applicable only to instances in which new serial numbers or
shipped serial numbers are counted.
Review All Adjustments: No automatic adjustments are attempted.
Discrepancy
Select the discrepancy option to indicate whether an adjustment is attempted
when a count includes a serial number already assigned to the same item
elsewhere in the system.

If you turn automatic scheduling on, enter the following information

Auto Schedule
Select to automatically schedule this cycle count.
Frequency: Select “Daily”. This information is used along with the count
frequency of each cycle count class, when performing automatic cycle count
scheduling. The value you enter here dictates the window of time within which
you can enter the count against schedule buckets.
Count Zero Quantity: Determine whether to automatically generate requests to
count items with an on-hand quantity of zero.
Last Date: Display the last date this cycle count was automatically scheduled.
Next Date: Leave blank or enter the date of the first workday (Monday) for the
next schedule interval when this cycle count is scheduled.
Adjustment and ABC Tab

Select Adjustment & ABC tab and complete the form.

Approval
Required
Determine when the approval is required for adjustments.

Never: Adjustment transactions are automatically posted where entered

Counts differ from system balance.

If Out Of Tolerance: Adjustment transactions are not automatically posted for

the counts outside a specified approval tolerance. You must approve
such adjustment before posting.

Always: You must approve all cycle count adjustments, regardless of tolerance
level before it is posted.
Tolerances
Enter one or more of the following tolerances.
Qty Variance: Enter the percentage variance of count quantity to
On-hand quantity beyond which adjustments are held for
approval.
Adjustment Value: Enter the adjustment values beyond which
adjustments are held for approval.
Hit/Miss Analysis: Enter the percentage variance of count quantity

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to on-hand quantity beyond which a count entry is
considered as a miss for hit/miss reporting.
ABC Initialization ( Optionally)
Enter the ABC group name on which to base the cycle count item initialization or
update.
Option: Choose one of the following
None: Do not change to the list of cycle count items.
(Re)initialize: Use the ABC group you specified to load all
Items & their ABC assignments into the list of items
to include in your cycle count. If you already had
items defined for your cycle count, this action deletes
existing information & reloads the items from the
ABC group.
Update: Use the ABC group you specified to insert new
cycle count item.
If you choose Update option:
Indicate whether to update classes. If an item’s ABC class assignment in the ABC
group you specified is different from the cycle count class this item is assigned.
The cycle count class is updated for the item with the ABC assignment in the
specified ABC group.
Indicate whether to delete unused item assignment that are no longer referenced
in the specified ABC group.

Save your work.

Re-query the records to ensure the re-initialization has occurred. Wait for Few
minutes then select Run from query menu. If the status field does not display
“Completed” wait for few more minutes then Run the query again.

Assign ABC Classes to Cycle Count

Enter ABC classes to include in your cycle count.

Click on Class button

Complete the Cycle Count classes form

Names of the ABC classes appear in this field. These names were determined in
the ABC assignment group.
Counts per Year: Enter the number of times per year you want to count each item
in this class.
Approval Variance: Optionally, enter positive or negative tolerances. If you do not
enter tolerances, a value entered in the cycle count window is used.
Save your work & close the cycle count classes’ window.

Cycle Count Items

To define Cycle count Items

Click on Item button

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This form displays the cycle count items. You may verify an item’s class & specify
an approval variance for specific item
Save your work & close Cycle Count Item window & Cycle Count window.
Cycle Count Scheduler
Choose Cycle Count Scheduler from Tools menu.
Complete cycle count schedule parameter
Select Include Control Group Items and click OK

Click the OK button again.

Perform Full Cycle Count
Select Perform Full Cycle Count from the tools menu.
Click the OK button again.
Select Perform Full Cycle Count from the tools menu.
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Parameters
Use the list of values to enter your cycle count name in the parameters fields next
to cycle count listing.
Click Option button.
Select Save All Output Files & press OK button.

As we selected frequency as Daily, schedule this program on Daily basis at suitable time.

Press Submit button on Perform full cycle count screen. Click OK & close all
windows.

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Generating Cycle Count Listing

Navigation:
Inventory – Inventory, Vision Operations (USA) : Reports > ABC and Counting, Single
Request OK : ABC and Counting Report
Complete ABC and Counting report form.
Name
Use the list of values to find the name of report, “Cycle Count Listing”
Complete the parameter form.
Cycle Count Name: Use the list of values to select the name of cycle count.
Start Date: Defaults to today’s date
End Date: Defaults to today’s date
Include Recounts only: Indicate whether to print the listing for recounts only
(“Yes”) or all items (“No”)
Subinventory: Use the list of values to select a specific subinventory to count or
leave blank for all subinventories. Suggest to keep it blank
Display Serial Number
Leave as default value.
Click OK button.
Select the report to automatically run periodically
Click the Schedule button.
Select Periodically

Complete the Schedule form.

Entering Actual Quantities

Navigation:
Inventory – Inventory, Vision Operations (USA): Counting > Cycle Counting > Cycle
Counting Entries

Query the cycle count to be used.

To enter scheduled counts.
Count Quantity
Enter the quantity that you counted for each item. Inventory uses this
quantity with the specified unit of measure to determine the value of cycle
count adjustment.
Save your work and it will get submitted for approval.
Approving the adjustments
Approver shall take appropriate action and save the response/s .

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Posted by DEVendra Gulve  

Labels: Oracle Inventory (INV)

6 comments:

Jasmine Hue February 26, 2013 at 8:24 PM

Hi Davendra,

I'm using E-Biz 11i. Recently we facing an issue at cycle count. We encounter that the
settings of include zero count, does not work well if we did not assign the item into the
respective subinventory. This is apart of the setup. The symptom is system do schedule
the item with zero quantity to be count, however that item does not appear at the cycle
count report. So we always having problem that the count item is less than the actual
scheduled.

Therefore now we are working on to assign the item into the subinventory. Not sure this
will handle well in R12.

Thanks,
Jasmine
Reply

Anonymous July 25, 2014 at 3:31 PM

Cycle count is with setup with Max Automatic Recounts as [Link] are counted using RF
devices and WMS control board is being used to assign cycle count tasks to counters .
When an item is initially counted and a mismatch is observed b/w system Qty and Counted
Qty, recount task is created automatically but it is assigned to the same counter/person
who did the initial count and task status remains in Active. This is forcing the same
counter to recount the item.

Can we setup the application in way that recount task is created in pending status and
assigned to none?
Reply

Suresh K September 11, 2014 at 4:07 PM

very use full Post on Cycle Count..Thank you for the Post.
Reply

Isaac Martinez June 9, 2015 at 3:45 AM

Hi,

Do you have other document with various scenarios?

Thank you
Reply

Kiran Rao October 21, 2015 at 12:00 PM

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At this moment we have two cycle counts running 1 for Capital and the other for Non-
Capital itema. When I run the Perform Full Cycle Count, the system assigns 15 items each
for Capital and Non-Capital Cycle Count.

Is there a way that I can increase the number of items from 15 - 25. Is it a setup change ?

Regards,
KR
Reply

DEVendra Gulve November 4, 2015 at 12:03 PM

Hi Kiran,
Qty of items depend on total number of items in the class and frequency assigned to it. If
you want more parts then increase the frequency so than more part will be picked
everyday.

Thanks
Devendra
Reply

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