LOYOLA SCHOOLS OFFICE OF STUDENT ACTIVITIES
ATENEO DE MANILA UNIVERSITY
Project Proposal Form
Instructions:
1. Fill in all required fields.
2. Write N/A if certain fields are not applicable to the activity/project.
3. Supporting documents may be attached if they will help in the expedient
processing of the project proposal.
4. The student group president AND moderator must sign the proposal as
proof of their knowledge and endorsement of the project/activity. Digital /
scanned signatures are not accepted.
5. Submit the proposal to the Office of Student Activities (OSA).
6. Incomplete proposals are not accepted.
7. Processing of project proposals by OSA takes at most three (3) working
days.
a. In counting the number of working days, fixed or usual holidays are NOT
counted whereas sudden suspension of classes is counted. Saturdays are
not considered as a working day.
b. Submission of requests related to the project/activity to other
offices/departments is outside the three (3) working days initial processing
by OSA.
* Note: Keep in mind the time tables of other offices/groups (i.e. OAS, UPP,
etc) that you will be working with to implement your project after OSA
approves it.
8. If approved, proceed with the next steps of the activity. If pending or
disapproved, act on the remarks, comments, suggestions, and additional
requirements needed as stated on the retrieved document. Consult with
your OSA Professional if necessary.
9. In cases when proposals are returned for clarifications and/ or require
dialogue with the organization regarding details, the proposal will be
approved only after the concerns are addressed.
Leadership Formation through Organization Development
LS-OSA proposal 70909
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10. Attach the documents for logistical requirements to this project
proposal when submitting to OAS.
Do not print this instruction page.
Leadership Formation through Organization Development
LS-OSA proposal 70909
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Project Approval
Checklist:
LOYOLA SCHOOLS OFFICE OF STUDENT OAS long form (logistics)
ACTIVITIES FQA Form (food &
drinks)
ATENEO DE MANILA UNIVERSITY Marketing package
MOA
Student Waivers
Project Proposal Form Adult Supervisor N. Form
DCBAC waiver (alcohol)
Booth Shift Schedule
Others:
___________________
Name of Organization: Ateneo Lex
____________________________
Name of OSA Professional Mr. JG Advincula
Assigned:
Basic Project Information
Project Title: Business Ethics Debate
Student ID
Name of Person-in-Charge : Issa Mayor 122621
#
Contact # of Person-in-Charge: 0920-962-2450, 0917-773-7940
Target Date and Time: November 21-22, 2015; 6:00am-8:00pm (both days)
Target Venue: Escaler Hall + Break out rooms long form attached
(Student 15 (Participant
Number of students involved: 100
Organizers) s)
Audience
Members only Ateneans only Open to Public
Nature of Project/Activity:
What kind of activity will you hold?
The project/activity is a debate competition.
Description of the Project/Activity
This is a description of the project concept overview, i.e. food sale, rummage sale, etc. Please
limit to 50 words or less.
The debate competition focuses primarily on issues of business ethics happening in our society
today. The type of debate is that of a British parliamentary debate and will be judged by
adjudicators who are also competing for the best adjudicator award.
What goal/s will this activity address?
Pls. refer to the organizations submitted goals for the present school year. The activity should
address at least 2 goals.
Leadership Goal 1: External Communication. As an initiative of the External
Development Relations Department of the organization, the goal of the project
Internal is to establish connections with different organizations through
Communication promoting a healthy competition among outside participants.
External
Communication
Program Goal 2: Core Competencies: Business Ethics. To instill the spirit of
Management business ethics in every decision they make in the future as part
Membership of the society, and to provide a healthy discussion of the topic in
Formation the form of a competition.
Core Competencies
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LS-OSA proposal 70909
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Objectives of the Project
1. How will this project help the organization achieve the set goals? Will the project get you
closer to your vision-mission?
2. What is the added value of this project to the organization and/or the community?
1. To promote the core competencies of our organization through in-depth discussion of business
ethics
2. To bridge communication between different organizations and schools by contacting and
establishing connections through partnerships and invitations.
3. To promote critical thinking and healthy competition through the form of a debate which is a
respected manner of discourse and an intellectual competition.
Project Success Indicators
Indicate at least 3 success indicators that you can use to measure how successful the project
was, i.e. the number of people who attended or how much money was generated. These
indicators should be able to tell you if you were able to achieve the ideal impact you intended
to make by the end of the project. The success indicators should include dates, figures, and the
person-in-charge.
1. To have at least 90 participants.
2. To have participants from at least 5 organizations from the big 4 schools in NCR.
3. To finish the entire competition without any grudges and negative feedback from the
participants.
Budget Summary
Provide a brief summary of expenses for the project. Include the specific breakdown of the
expenses.
Where will the org get the money for this project? ____(DCB) __x__ (Others) please specify:
Admission fee
Amount Total
Projected Expenses
1. Materials 8,000
2. Miscellaneous Expenses 8,000
3. Food (2 days) (90 pax x PHP100 x 2 18,000
days)
4. Prizes 5,000
39,000
Projected Revenue
1. Admission 450 x 90 40,500
Projected Net Income 1,500
MECHANICS OF THE PROJECT
Planning Phase
Describe the preparations that will be undertaken before the actual project. Be as specific as
possible. You may attach other details not specified here.
Committees Task/s Target Date
1. Finalize program flow October 15, 2015
Programs
2. Purchase materials for programs November 10, 2015
1. Collect all admission fees from all participants November 15, 2015
Finance 2. Coordinate with programs and logistics regarding materials October 20, 2015
needed.
Leadership Formation through Organization Development
LS-OSA proposal 70909
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Documentatio 1. Document the event November 21-22, 2015
n/ Publications 2. Produce IDs of core teams and participants November 20, 2015
1. Reserve Venues July 15, 2015
Logistics
2. Supply/Secure all materials and equipment needed November 20, 2015
1. Finish all promotional collateral for the event September 1, 2015
Promotions
2. Release/Blasting of promotional materials September 10
1. Contact schools and organizations for participants August 10, 2015
Marketing
2. Contact corporations for possible sponsorships August 10, 2015
Will food and/or beverages be served during the activity? Yes No
If Yes, Please accomplish and attach the Food Quality Assurance (FQA) Form.
For Student Entrepreneurial Initiatives (SEI):
Please fill in the fields. For SEI, which involve food and/or beverages, accomplish and attach
the Food Quality Assurance (FQA) Form.
Number of Slots N/A
requested:
Set-up Date: N/A
Clearing Date: N/A
Product Description
Products/List of Menus Name of Suppliers/ List of Detailed Description of
Concessionaires Products
(i.e. ingredients, packaging,
etc)
N/A
N/A
Implementation/Execution Phase
What will happen during the project itself? Provide the details and program flow. You may attach
other details not specified here.
Activity Date / Time Point person
Program flow is attached
Evaluation and Closure Phase
Discuss what actions the organization will do upon completion of the project (i.e. evaluation,
tokens, acknowledgements, documentation, etc).
You may attach other details not specified here.
Task/s Target Date
1. Core Team Evaluation November 23, 2015
Evaluation
2. Executive Board evaluation of the project with PMs November 27, 2015
Acknowledgm 1. Acknowledgment of sponsors November 23, 2015
ents 2. Acknowledgment of partners November 23, 2015
1. Processing of photos November 23-25,
Documentati 2015
on
2. Release of photos November 26, 2015
Signed:
Leadership Formation through Organization Development
LS-OSA proposal 70909
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Maezel Bernice S. Co Michael C. Tan
President Moderator
Ateneo Lex Ateneo Lex
----------------------------------------------- Please do not write below this line
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For OSA use only:
Endorsed Remarks
by: Name of SEI Coordinator
Signature:
Date:
Remarks Catego
Approved
ry
by:
Name of OSA Professional
Signature:
Date:
Leadership Formation through Organization Development
LS-OSA proposal 70909
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