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Formal Letter Writing Guidelines

The document provides guidelines for writing a formal letter, including: 1. The format consists of the sender's address, date, recipient's address, salutation, topic/subject, opening paragraph, contents, closing paragraph, complementary close (Yours sincerely/faithfully), and signature. 2. The purpose can be to ask/request permission, complain, or respond. 3. Examples are given for the different parts of the letter based on its purpose, such as requesting permission, responding, or asking for information.

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Jennifer
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2 views4 pages

Formal Letter Writing Guidelines

The document provides guidelines for writing a formal letter, including: 1. The format consists of the sender's address, date, recipient's address, salutation, topic/subject, opening paragraph, contents, closing paragraph, complementary close (Yours sincerely/faithfully), and signature. 2. The purpose can be to ask/request permission, complain, or respond. 3. Examples are given for the different parts of the letter based on its purpose, such as requesting permission, responding, or asking for information.

Uploaded by

Jennifer
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

WRITING FORMAL LETTER

GUIDELINES

1. Formal letters are written to

2. Purpose : To ask/request for permission


To complain
To respond

3. Format

Sender address

Date

Receiver address

Salutation,

Topic/ Subject

Opening

Contents

Closing

Complementary

4. Explanation about the format


WRITING FORMAL LETTER

Format Explanation

Address The address is written at the left-hand side

For example:
25, Jalan Tebing 8/8, Add a coma at the end of each
Seksyen 8, line of the address

40000 Shah Alam, Add a fullstop at the end of the


address
Selangor Darul Ehsan.

Date Written below the sender address. For example: 6th July 207

Salutation Written on the left-hand side of the letter.


Dear Sir/ Madam,
Dear Mr. Smith,
Dear Madam Caroline,

Format Explanation

Topic/ Subject The topic/ subject is written start from the left-hand side

It is the main purpose of the letter

Use capital letter for the first letter of each word

Opening To ask/ request permission


(1st paragraph) I am writing to ask permission to

On behalf of the , I am writing this letter to you to ask for


your permission to

To respond
I am writing in response to your letter/ advertisement
I am writing with regard to your letter/ advertisement
I am writing regarding your letter/ advertisement
WRITING FORMAL LETTER

Format Explanation

To ask for information


I am writing to enquire about
I am writing to find out about
I would like to know about/ if

Contents To ask/ request permission


(2nd paragraph) Firstly, I wonder if you would
I would be grateful if you would also consider

Closing I hope to hear from you in the near future.


(3rd paragraph) I am looking forward to hearing from you soon.
I am looking forward to your response.
Id be happy to obtain a positive answer from you.
Complementary If you know the name :
Yours sincerely,

If you do not know the name :


Yours faithfully,
Signature Sign your name (sender) at the bottom of the letter at the left-hand
side
For example :
_____________________
( MAGDELINE TAN )

Asking for Information

What I am looking for is...


I would like to know about/if...
WRITING FORMAL LETTER

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