Community Associations Institute
Sample Resolution Format
There are several benefits using the resolution process fo adopt rules as opposed fo using
the simpler process of making motions:
The resolution process provides a thorough, deliberate approach to making rules. It
provided consistency in making and wording rules and it is a formal record of all rules
‘made. As a result, the process protects owners form arbitrary board action and the
community form charges that could result in inoperable rules.
A resolution contains four sections:
1.) Authority — This section cite the primary source(s) of a board’s authority to make
arule on the topic. Possible sources include statutes, declaration, articles of
incorporation, and bylaws. For example:
WHERAS, the board of directors of | Homeowners Association,
Inc. is empowered to govern the affairs of the homeowners associations pursuant
to Article IX (2) of the bylaws...
2.) Purpose ~ This section states why a rule is being adopted. For example:
WHERAS, there is a need to adopt specific rules on parking...
3.) Scope and Intent — This section states who will be affected, for what period of
time and the reach and range and extent of the rule. For example:
WHERAS, it is the intent that this rule be applicable to all owners, tenants, guests,
invitees, or any other who --++«this resolution shall remain in effect,
until otherwise rescinded, modified, or amended by a majority of the board of
directors.
4.) Specifications — This section states clearly and completely what those bound by
the ruled will be expected to do, For example:
‘NOW, THEREFORE, BE IT RESOLVED THAT the following rules on .......are
herby adopted by the board of directors. Community Associations Institute
Sample Resolution
[Insert Community Name]
POLICY RESOLUTION NUMBER
Relating to Rights and Responsibilities for Better Communities
WHEREAS, Section _ of the Bylaws of
(Bylaws") assigns the Board of Directors (“Board”) all powers and duties necessary for the
administration of the affairs of (“Association”) and states
that the Board may do all such aets and things, except those matters that the Board is prohibited
from doing by law or the governing documents;
WHEREAS, Section _ of the Bylaws provides thatthe directors shall exercise their
powers and duties in good faith and in the best interest ofthe Association and its members;
WHEREAS, the Board of Directors wishes to establish standards for the operation and
governance of the Association that serve as guiding principles for both volunteer leaders and.
members of the Association; and,
WHEREAS, the Board has determined that itis in the best interests of the Association
and the Association’s members to adopt Rights and Responsibilities for Better Communities
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors hereby adopts
Rights and Responsibilities for Better Communities, as a guide tothe relationship between the
Association and its members. [Insert Community Name]
RESOLUTION ACTION RECORD
Resolution Type: No.
Pertaining to:
Duly adopted at a meeting of the Board of Directors held:
Motion by: Seconded by:
VOTE:
YES NO ABSTAIN ABSENT
Treasurer
Secretary
Director
Director
Director
ATTEST:
Secretary Date
FILE:
Book of Minutes -20
Book of Resolutions:
Book No.
z
&
é
Policy
Admi
Special
General
Resolution effective date:
