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PRISM Human Resource Management suite offers a comprehensive set of enterprise solution
that helps companies implement complete recruitment-to-retire processes geared to support
their business.
PRISM is specially designed to fulfill the requirements of Small and Medium Enterprises (SME)
that seek business specific solutions at affordable pricing. Offering superior functionality and
reporting, the solution can be comfortably integrated with international ERPs like SAP, Oracle,
Dynamics and any local financial system.

PRISM is a web based solution which includes flexible, scalable, and easy-to-use modules that enable customers to leverage their
existing technology investments. In this way, it helps customers achieve low total cost of ownership (TCO) while they address the
following major Payroll & Time Management related business challenges.
Personnel Information Management
Wage Processing
Income Tax
Leaves Management
Loans Controlling
Personnel Asset Management
Bonus Disbursement
Contributions (EOBI, Social Security, Gratuity, WPPF & others )
Fund Management
Time Management
Overtime Processing
Personnel Asset Management

User-friendliness
A user friendly and intuitive user interface with navigation by mega menu, menus, short cut keys, menu search bar or tool bar with

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persistent screen and buttons for fast, easy access to commonly used screens and reports save valuable time.

Standard Reports
Many predefined reports are generated available for use; In addition, option is also available to configure and generate user defined
reports.
The reporting formats also cater to your income tax & other legal reporting requirements like generation of Salary Certificates, and
more.

Security & Internal Control

In order to maintain confidentiality of information and restrict unauthorized information access, a powerful group based security
module. Audit log is embedded to record any changes being made with User id and time stamps.
Users are classified into User groups (based on location, division, department, employee type etc.), and may only access data as
authorized to their respective User Group.

Flexibility
Designed to fulfill the diverse industry requirements, the system provides for flexible setup and reporting, unlimited number of
Employees may be defined and categorized by defined deployment options. Custom options are also available just to cater missing
deployment or company hierarchy.
The system provides for defining cost centers and respective allocation of employee salary along with associated reports.

MODULES
Personnel Information
This comprehensive module facilitates in management of personnel data record. Provision to record personal details, pro les, contact
details, academics, health conditions, documents, ids, passports, assets issued, single or multiple bank account, personnel preferences
etc. and many more attributes are available for use.

Wage Processing
The wage processing module serves as the hub for all other modules present in the system. Robust formula con guration options
facilitates in de ning di erent types of allowances, deductions o cycle, hidden & Non Salary payments to meet the HR policy and
business requirements. Likewise provision is also available to con gure other system modules such as Overtime, Loans, Tax, and
custom Funds to ensure automatic wage update whenever there is any change in the same.
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 Income Tax Module
Income Tax is one of the key modules which is upgraded annually to meet all major statutory requirements as may have been amended
with the annual national budget. The module facilitates automatic calculation and deduction of income tax and generation of statutory
statement to be submitted to the government departments, thereby resulting in immense time and cost savings.

Loans
Di erent types of loans can be de ned in the system. Provision to allow loans against any fund is also available. Loan Installments are
calculated and deducted automatically on a monthly basis. The module o ers exibility to generate loan schedules with installment
calculations. Rescheduling, Addition, Lump-sum Payment, Write-O and customized Loan Scheduling are the added features of the
module.

Overtime/Short-Time
Employee Overtime/Short-Time may be setup based on di erent options available. This may be on a user de ned rate or as deduced
based on wage allowances. Separate rates may be de ned for Holidays, O -days, Working days & at any overtime/short-time type. Any
additional amount may also be added to this overtime/short-time as desired. Once con gured, the overtime/short-time may be
processed independently or along with the monthly wage processing.

Attendance Management
Recording attendance is easy and intuitive. Options are available to either record the same manually by simply marking the absences
or to fetch data from a time recording machine. This comprehensive module provides options to de ne di erent types of shifts with
starting and ending time boundaries.
Employees are to be grouped and these groups are then applied to di erent shifts and may be scheduled for a daily, weekly, or
rotational basis. This module can also be directly integrated with Attendance Machines.
The module facilitates in recording attendance, updating of leaves and overtime along with e ective reporting for better resource
management and control.

Employee Self Service

ESS is a powerful self-contained module, designed to serve the routine queries and requirements of your employees. This module
serves as an employee interface to the HR department of your organization. Immediate online access to pay slips, Outstanding Loans,
Outstanding Leaves, Company procedures and policies are some of the key information available through this module. Besides,
interfaces to le Leave applications, Loan applications and approvals is also possible and the system facilitates in making day to day
routine tasks fast, e cient and strong. The module is con gured with its own security shell and allows secured employee access
through user id and password. In addition to this the ESS also serves as the managements communication medium to the workforce.
Provisions are available for a Notice board, Employee Feedback, Newsletters and connecting other internal modules where required. To
log on to the ESS secured website, users must have a ID and password as well as employment information in the system.

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Information that an employee can view/Edi/Apply
Employee Personal Info
Address
Earnings
Payroll Taxes
Current and Prior Timesheets
Employee Documents
Advance Wages Request
Leave Request
Loan Request
Conveyance Request
Medical Reimbursement Request
Document Upload option in every Request
Annual Leave report
Loan Schedule Report
Payslip
Yearly wage Report
Vacation and Sick Leave Balances

Performance appraisal
PRISM is a modular, customizable platform that allows you to tailor your current performance management process, rather than be
dictated by a strict formula. We also o er general best practice options like OKRs, KPIs and a Balanced Scorecard approach for
companies wanting to kick start a new process or bring theirs up to date. Take away the administrative headache PRISM intuitively
links all areas of the performance management cycle online, in one place. Goals, Feedback, Reviews and Development are tracked
together and feed reporting data. The robust reporting suite allows your senior team to instantly see as broad or as detailed a picture
of the companys performance as they need it.

Goals and OKRs

Successful companies align employee goals to the growth strategy of the business. With our performance management software you
set high-level company objectives using a balanced scorecard approach. Employees align their individual goals to these company
objectives, which improves their understanding of their contribution to the companys success.

360-degree feedback
The key to a building a valuable feedback process is generating honest, regular and actionable information. PRISM has an extremely
customizable system for building feedback forms. You can add feedback questions, rating scales and other criteria to build
a feedback form that suits your company.

Performance reviews
Performance reviews are a natural outcome of goals and feedback throughout the performance cycle. A good performance review
should just document whats already been achieved and discussed between the employee and manager. With PRISM, reviews take in all
the key data weve already gathered and allow both parties to comment on their performance.

Social recognition
The social recognition module creates records of employee contributions across your organization and is visible to all employees on the
platform. Its a useful tool to see what employees are busy with on a day-to-day basis. Employees can comment and up-vote
contributions and recognition about their peers on the timeline.

And much, much more

PRISM has a number of additional people-related modules that you can con gure and customize. These include a development
planning module, training administration module and projects module. You can create and view organizational charts, sta directories
and company structures.

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 Fund Management
This module provides the liberty to create customized Funds along with the predefined ones. Fund types, eligibility, formula and
deduction and contributions are configurable.

Pension
Pension can be configured in the Fund Module. Option to enter opening balances and define contribution of employee and employer
on the basis of selected allowances is present. Option for one time settlement and monthly pension is also present. Projection reports
are available for effective budgeting and cash flow planning.

Provident Fund (PF)

This Provident Fund management allows organizations to manage their own Provident Funds for their employees or members. PF
serves as a key module for PRISM Funds and provides for features such has:
Maintain Deduction/ Contributions details. Facilitate Account Inquiries. Profit distribution. Informative reporting options. Reports on
refunds, non-refundable withdrawals, employee ledger card etc.
Manage Employees deduction & employers contribution. Manage loans against PF. Provident Fund ledger with up to date balances.
Integration with Fund Accounting ledger or Investments accounting.

Gratuity
A Gratuity module also supplements the overall application suite. Gratuity slabs may be defined as per policy. Select and configure list
of allowances for gratuity calculation. Generate different gratuity reports: Monthly accrual, Yearly projections & more. Specify
Employees entitlement and entitlement dates. Generate gratuity balances at the time of final settlement.

Contributions (EOBI, Social Security & WPPF)

EOBI, Social Security & WPPF can be configured as per government rules and companys policy. Standard reports for online submission
are also available.

Customized Funds
Unlimited custom funds can be configured in the system with the provision of Contribution & Deduction along with the reports.

Training and Development

The e ective and continuous growth of your business largely depends upon your HR hiring systems. Often, recruitment solutions
available do not meet the desired result due to a lack of intuition and support. The key towards recruiting the right candidate for the
right position lies in acquiring new talent that syncs with the niche processes of your business. Is your business using the latest
corporate hiring solutions? If not, then you need to optimize your outreach further. If yes, then you need to stay at the top of the game.

The secret in hiring the right person for the right job is to:
Get your resource requests validated before serving them
Tap talent internally before looking externally or paying consultants
Source from multiple channels-internal, job referrals, job sites, etc.
Reduce your recruitment costs by locating right talent by having a single resume bank
Manage your interview process efficiently via structured interviews
View all interview feedbacks before making the hiring decision
Using the power of Work ow, create an authority to recruit process so vacancies can automatically be produced via online forms,
by the people empowered to produce them
PRISMs robust vacancy management tool allows HR/managers to link to posts, prepare and review job descriptions, pose
applicant questions and upload to Online Recruitment
Filter applicants by searching CVs for particular skills, locations, keywords and quali cations. The software your virtual
administrator does the hard work, to save you time

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 Convert successful applicants to employees in HR with a single click, to initiate a new starter process tailored to your organization
Ensure do not hire candidates are not recruited in other locations
Design custom recruitment reports, offer & appointment letters using our document designer tool.
Ensure compliance to various check lists (pre & post joining), enabling an employee to get productive quickly
Meet the business needs of capturing data required for downstream processing, reporting and analytics.

ABOUT US
HDK Solutions is a technology oriented company based
in Pakistan with global presence. The company excels in
providing broad range of solutions for your enterprise
needs.

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