Paper Title* (use style: paper title)
Subtitle as needed (paper subtitle)
Authors Name/s per 1st Affiliation (Author) Authors Name/s per 2nd Affiliation (Author)
line 1 (of Affiliation): dept. name of organization line 1 (of Affiliation): dept. name of organization
line 2-name of organization, acronyms acceptable line 2-name of organization, acronyms acceptable
line 3-City, Country line 3-City, Country
line 4-e-mail address if desired line 4-e-mail address if desired
AbstractThis electronic document is a live template and III. PREPARE YOUR PAPER BEFORE STYLING
already defines the components of your paper [title, text, heads,
etc.] in its style sheet. *CRITICAL: Do Not Use Symbols, Special Before you begin to format your paper, first write and save
Characters, or Math in Paper Title or Abstract. (Abstract) the content as a separate text file. Keep your text and graphic
files separate until after the text has been formatted and styled.
Keywordscomponent; formatting; style; styling; insert (key Do not use hard tabs, and limit use of hard returns to only one
words) return at the end of a paragraph. Do not add any kind of
pagination anywhere in the paper. Do not number text heads-
the template will do that for you.
I. INTRODUCTION (HEADING 1)
Finally, complete content and organizational editing before
This template, modified in MS Word 2007 and saved as a formatting. Please take note of the following items when
Word 97-2003 Document for the PC, provides authors with proofreading spelling and grammar:
most of the formatting specifications needed for preparing
electronic versions of their papers. All standard paper
A. Abbreviations and Acronyms
components have been specified for three reasons: (1) ease of
use when formatting individual papers, (2) automatic Define abbreviations and acronyms the first time they are
compliance to electronic requirements that facilitate the used in the text, even after they have been defined in the
concurrent or later production of electronic products, and (3) abstract. Abbreviations such as IEEE, SI, MKS, CGS, sc, dc,
conformity of style throughout a conference proceedings. and rms do not have to be defined. Do not use abbreviations in
Margins, column widths, line spacing, and type styles are the title or heads unless they are unavoidable.
built-in; examples of the type styles are provided throughout
this document and are identified in italic type, within B. Units
parentheses, following the example. Some components, such
as multi-leveled equations, graphics, and tables are not Use either SI (MKS) or CGS as primary units. (SI
prescribed, although the various table text styles are provided. units are encouraged.) English units may be used as
The formatter will need to create these components, secondary units (in parentheses). An exception would
incorporating the applicable criteria that follow. be the use of English units as identifiers in trade, such
as 3.5-inch disk drive.
II. EASE OF USE Avoid combining SI and CGS units, such as current in
amperes and magnetic field in oersteds. This often
A. Selecting a Template (Heading 2) leads to confusion because equations do not balance
First, confirm that you have the correct template for your dimensionally. If you must use mixed units, clearly
paper size. This template has been tailored for output on the state the units for each quantity that you use in an
A4 paper size. If you are using US letter-sized paper, please equation.
close this file and download the file MSW_USltr_format. Do not mix complete spellings and abbreviations of
units: Wb/m2 or webers per square meter, not
B. Maintaining the Integrity of the Specifications webers/m2. Spell units when they appear in text: ...a
The template is used to format your paper and style the few henries, not ...a few H.
text. All margins, column widths, line spaces, and text fonts Use a zero before decimal points: 0.25, not .25.
are prescribed; please do not alter them. You may note Use cm3, not cc. (bullet list)
peculiarities. For example, the head margin in this template
measures proportionately more than is customary. This
measurement and others are deliberate, using specifications C. Equations
that anticipate your paper as one part of the entire proceedings, The equations are an exception to the prescribed
and not as an independent document. Please do not revise any specifications of this template. You will need to determine
of the current designations. whether or not your equation should be typed using either the
Identify applicable sponsor/s here. If no sponsors, delete this text box (sponsors).
Times New Roman or the Symbol font (please no other font). There is no period after the et in the Latin
To create multileveled equations, it may be necessary to treat abbreviation et al.
the equation as a graphic and insert it into the text after your
paper is styled. The abbreviation i.e. means that is, and the
abbreviation e.g. means for example.
Number equations consecutively. Equation numbers,
within parentheses, are to position flush right, as in (1), using An excellent style manual for science writers is [7].
a right tab stop. To make your equations more compact, you
may use the solidus ( / ), the exp function, or appropriate IV. USING THE TEMPLATE
exponents. Italicize Roman symbols for quantities and
variables, but not Greek symbols. Use a long dash rather than After the text edit has been completed, the paper is ready
a hyphen for a minus sign. Punctuate equations with commas for the template. Duplicate the template file by using the Save
or periods when they are part of a sentence, as in As command, and use the naming convention prescribed by
your conference for the name of your paper. In this newly
created file, highlight all of the contents and import your
ab prepared text file. You are now ready to style your paper; use
the scroll down window on the left of the MS Word
Formatting toolbar.
Note that the equation is centered using a center tab stop. A. Authors and Affiliations
Be sure that the symbols in your equation have been defined The template is designed so that author affiliations are not
before or immediately following the equation. Use (1), not repeated each time for multiple authors of the same affiliation.
Eq. (1) or equation (1), except at the beginning of a Please keep your affiliations as succinct as possible (for
sentence: Equation (1) is ... example, do not differentiate among departments of the same
organization). This template was designed for two affiliations.
D. Some Common Mistakes
1) For author/s of only one affiliation (Heading 3): To
The word data is plural, not singular. change the default, adjust the template as follows.
The subscript for the permeability of vacuum 0, and a) Selection (Heading 4): Highlight all author and
other common scientific constants, is zero with affiliation lines.
subscript formatting, not a lowercase letter o.
b) Change number of columns: Select the Columns icon
In American English, commas, semi-/colons, periods, from the MS Word Standard toolbar and then select 1
question and exclamation marks are located within Column from the selection palette.
quotation marks only when a complete thought or
c) Deletion: Delete the author and affiliation lines for
name is cited, such as a title or full quotation. When
quotation marks are used, instead of a bold or italic the second affiliation.
typeface, to highlight a word or phrase, punctuation 2) For author/s of more than two affiliations: To change
should appear outside of the quotation marks. A the default, adjust the template as follows.
parenthetical phrase or statement at the end of a a) Selection: Highlight all author and affiliation lines.
sentence is punctuated outside of the closing
parenthesis (like this). (A parenthetical sentence is b) Change number of columns: Select the Columns
punctuated within the parentheses.) icon from the MS Word Standard toolbar and then select 1
Column from the selection palette.
A graph within a graph is an inset, not an insert.
The word alternatively is preferred to the word c) Highlight author and affiliation lines of affiliation 1
alternately (unless you really mean something that and copy this selection.
alternates). d) Formatting: Insert one hard return immediately after
Do not use the word essentially to mean the last character of the last affiliation line. Then paste down
approximately or effectively. the copy of affiliation 1. Repeat as necessary for each
additional affiliation.
In your paper title, if the words that uses can
accurately replace the word using, capitalize the u; if e) Reassign number of columns: Place your cursor to
not, keep using lower-cased. the right of the last character of the last affiliation line of an
even numbered affiliation (e.g., if there are five affiliations,
Be aware of the different meanings of the place your cursor at end of fourth affiliation). Drag the cursor
homophones affect and effect, complement and up to highlight all of the above author and affiliation lines. Go
compliment, discreet and discrete, principal
and principle. to Column icon and select 2 Columns. If you have an odd
number of affiliations, the final affiliation will be centered on
Do not confuse imply and infer. the page; all previous will be in two columns.
The prefix non is not a word; it should be joined to
the word it modifies, usually without a hyphen.
B. Identify the Headings label, present them within parentheses. Do not label axes only
Headings, or heads, are organizational devices that guide with units. In the example, write Magnetization (A/m) or
the reader through your paper. There are two types: Magnetization (A ( m(1), not just A/m. Do not label axes
component heads and text heads. with a ratio of quantities and units. For example, write
Temperature (K), not Temperature/K.
Component heads identify the different components of
your paper and are not topically subordinate to each other.
Examples include ACKNOWLEDGMENTS and Acknowledgment (HEADING 5)
REFERENCES, and for these, the correct style to use is The preferred spelling of the word acknowledgment in
Heading 5. Use figure caption for your Figure captions, America is without an e after the g. Avoid the stilted
and table head for your table title. Run-in heads, such as expression one of us (R. B. G.) thanks .... Instead, try R.
Abstract, will require you to apply a style (in this case, B. G. thanks.... Put sponsor acknowledgments in the
italic) in addition to the style provided by the drop down menu unnumbered footnote on the first page.
to differentiate the head from the text.
Text heads organize the topics on a relational, hierarchical
basis. For example, the paper title is the primary text head References
because all subsequent material relates and elaborates on this
one topic. If there are two or more sub-topics, the next level The template will number citations consecutively within
head (uppercase Roman numerals) should be used and, brackets [1]. The sentence punctuation follows the bracket [2].
conversely, if there are not at least two sub-topics, then no Refer simply to the reference number, as in [3]do not use
subheads should be introduced. Styles named Heading 1, Ref. [3] or reference [3] except at the beginning of a
Heading 2, Heading 3, and Heading 4 are prescribed. sentence: Reference [3] was the first ...
Number footnotes separately in superscripts. Place the
C. Figures and Tables actual footnote at the bottom of the column in which it was
1) Positioning Figures and Tables: Place figures and cited. Do not put footnotes in the reference list. Use letters for
tables at the top and bottom of columns. Avoid placing them in table footnotes.
the middle of columns. Large figures and tables may span Unless there are six authors or more give all authors
across both columns. Figure captions should be below the names; do not use et al.. Papers that have not been
figures; table heads should appear above the tables. Insert published, even if they have been submitted for publication,
figures and tables after they are cited in the text. Use the should be cited as unpublished [4]. Papers that have been
abbreviation Fig. 1, even at the beginning of a sentence. accepted for publication should be cited as in press [5].
Capitalize only the first word in a paper title, except for proper
nouns and element symbols.
TABLE I. TABLE STYLES
Table Column Head For papers published in translation journals, please give
Table
Head
the English citation first, followed by the original foreign-
Table column subhead Subhead Subhead
language citation [6].
a
copy More table copy
a.
Sample of a Table footnote. (Table footnote) [1] G. Eason, B. Noble, and I.N. Sneddon, On certain integrals of
b. Lipschitz-Hankel type involving products of Bessel functions, Phil.
Trans. Roy. Soc. London, vol. A247, pp. 529-551, April 1955.
(references)
We suggest that you use a text box to insert a graphic
(which is ideally a 300 dpi resolution TIFF or EPS file [2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol.
2. Oxford: Clarendon, 1892, pp.68-73.
with all fonts embedded) because this method is somewhat
more stable than directly inserting a picture. [3] I.S. Jacobs and C.P. Bean, Fine particles, thin films and exchange
anisotropy, in Magnetism, vol. III, G.T. Rado and H. Suhl, Eds. New
To have non-visible rules on your frame, use the York: Academic, 1963, pp. 271-350.
MSWord Format pull-down menu, select Text Box > [4] K. Elissa, Title of paper if known, unpublished.
Colors and Lines to choose No Fill and No Line. [5] R. Nicole, Title of paper with only first word capitalized, J. Name
Stand. Abbrev., in press.
Fig. 1. Example of a figure caption. (figure caption)
[6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, Electron spectroscopy
studies on magneto-optical media and plastic substrate interface, IEEE
Figure Labels: Use 8 point Times New Roman for Figure Transl. J. Magn. Japan, vol. 2, pp. 740-741, August 1987 [Digests 9th
labels. Use words rather than symbols or abbreviations when Annual Conf. Magnetics Japan, p. 301, 1982].
writing Figure axis labels to avoid confusing the reader. As an [7] M. Young, The Technical Writers Handbook. Mill Valley, CA:
example, write the quantity Magnetization, or University Science, 1989.
Magnetization, M, not just M. If including units in the