Chapter 1: Planning and Design Framework
Department of Transport and Main Roads
Preconstruction Processes Manual
1
Chapter 1
Planning and Design
Framework
July 2009
Department of Transport and Main Roads
Preconstruction Processes Manual
Chapter 1: Planning and Design Framework
Manual Contents
Chapter 1
Planning and Design Framework
Chapter 2
Pre-Project Planning
Chapter 3
Business Requirements
Chapter 4
Design Development Process
Chapter 5
Project Scoping
Chapter 6
Design Management
ii
July 2009
Chapter 1: Planning and Design Framework
Department of Transport and Main Roads
Preconstruction Processes Manual
Table of Contents
Page
1.1
General
1-1
1.2
Manual Structure
1-1
1.3
Relationship with Other Manuals/Documents
1-2
1.4
Planning and Design Framework
1.4.1
Templates
1.4.2
Approval Process
1-2
1-2
1-3
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Department of Transport and Main Roads
Preconstruction Processes Manual
Chapter 1: Planning and Design Framework
Chapter 1 Amendments
Revision Register
Issue/Rev
No.
Reference
Section
Description of Revision
Authorised
by
Date
First Release
[Link]
Mar 2003
New Section 1.6
The Business Model Framework has been included to
provide linkages to the Road System Manager.
[Link]
Jan 2004
New Sections:
The chapter has been expanded to include sections
on legislative Accountability, Hierarchy of Queensland
Roads, and Strategic Vision
[Link]
Feb 2005
First Edition Release
[Link]
June 2005
The chapter has been revised to set the context and
align the preconstruction processes with the recently
developed state-wide planning process, program and
project management framework.
J Worrall
July 2009
1.11, 1.12 and
1.13
4
iv
New Chapter 1
July 2009
Chapter 1: Planning and Design Framework
Department of Transport and Main Roads
Preconstruction Processes Manual
Chapter 1
Planning and Design
Framework
1.1 General
The Department is a key stakeholder in the
development of Queenslands public road
network and its integration with the overall
transport system. Other key stakeholders are the
Commonwealth Government for the declared
'National' roads, local governments for roads
under their jurisdiction, the community, other
government departments and the private sector.
stakeholders needs and is consistent with
sound project management principles.
The Preconstruction Processes Manual provides
the corporate methodology to identify and
manage appropriate projects in planning and
design to achieve strategic outcomes and value
for money. Sufficient flexibility is incorporated
within the planning and design framework to
enable planners and designers to tailor each
project to the outcomes desired.
The Department is responsible for the
stewardship of the state-controlled road system,
which involves the system's operation and the
delivery of projects for enhancement and MPO
(maintenance, preservation and operation).
These activities encompass the following State
Government priorities as defined in the
Departments visioning document Roads
Connecting Queenslanders
The
local
community,
through
community accessibility analysis and
consultation;
The natural and built environment;
Safer roads to support safer communities;
Cultural heritage;
Efficient and effective transport to
support industry competitiveness and
growth;
Regional land use and infrastructure
planning, as well as Local Government
and industry land use decisions;
Fair access and amenity to support
liveable communities; and
Road route and link planning; and
The Departments strategic objectives
and planned investment strategies.
Environmental management to support
environmental conservation.
The Preconstruction Processes Manual has been
developed to guide the project management of
new and the improvement of existing statecontrolled road infrastructure. This project
management is based on a road network
management system (operating, planning,
design and delivery) which provides for
consistent decisions, policy development and
supporting systems, and state-wide processes.
The purpose of the manual is
To ensure that the planning, design and
provision of roads infrastructure contributes to
State
government
outcomes,
meets
July 2009
To this end, project planning and design is
undertaken within a broader planning context
encompassing
1.2 Manual Structure
The Preconstruction Processes Manual is
structured so as to guide the user in the
development of appropriate projects through the
planning and design and to achieve required
approval.
Chapter 1 (Planning and Design Framework)
describes the context in which project planning
and design takes place.
Chapter 2 (Pre-Project Planning) describes the
strategic and route/link planning framework
which identifies road infrastructure needs to
guide the subsequent identification of the
majority of potential projects.
1-1
Department of Transport and Main Roads
Preconstruction Processes Manual
Chapter 3 (Business Requirements) describes
the project management process as well as the
procedures and approvals required.
Chapter 4 (Design Development Process)
describes the process of concept design, options
analysis and business case development of the
preferred option.
Chapter 5 (Project Scoping) describes scope
development, management and risk analysis.
Chapter 6 (Design Management) describes the
initiation and management of the design
process, contract preparation and supplier
selection, design review, auditing, and
document control, contract documentation,
tendering process and project closeout.
1.3 Relationship with Other
Manuals/Documents
In the Preconstruction Processes Manual,
references to other Departmental documents
and standards are minimised. In order to reduce
repetition and duplication, some detailed
external references have been removed as the
topics are now being addressed elsewhere or are
irrelevant. Some of these related documents and
standards are
RIP Development Guidelines (This
document can be found in Junction under
Program Development and Delivery
Group, RIP Business Processes);
Road Planning
Manual;
and
Design
(RPD)
Project Cost Estimating Manual (This
document can be found in MR
Publication Series);
Guide to the Road System Manager
(RSM) Framework (Contact the Principal
Manager (RSM) for more information);
Guidelines for Strategic Road Network
(SRNP) Planning (This document can be
found in MR Publication Series);
Program Management Framework; and
OnQ Project Management.
The RSM Framework is an over-arching
document describing the way the Department
operates. The framework provides
1-2
Chapter 1: Planning and Design Framework
A high level view of the Departments
end-to-end
processes
in
meeting
government priorities and community
outcomes;
An environment for decision-making,
policy development and support; and
A description of what each group does in
the Department so all groups have a
unified view of the part they each play in
this networked organisation.
The RSM will not be discussed in detail in this
manual. For more information, refer to Guide
to Road System Manager Framework and the
RSM Portal.
Table 1 is a guide which provides an indication
of where each manual/document applies to the
various stages of preconstruction work.
1.4 Planning and Design
Framework
A terminology convention aligned with the
OnQ project management framework has been
adopted to provide a uniform understanding and
application of the project planning and design
process throughout the Department.
Integral to the planning, design and delivery
activities is a set of standard project reporting
templates, roles and responsibilities, as well as
milestone approval points.
1.4.1 Templates
Part of the project management rigour is
derived from the consistent documentation of
the project planning, progress and history. The
Department has tailored the OnQ methodology
to road projects and includes a series of generic
project management templates addressing
discretionary and mandatory activities within
project planning.
It should be noted that although there are
common activities to project development,
there are alternative templates within some
phases. The different templates relate to the
scope of works. Generally, the more complex
and extensive the project, the more planning,
issues resolution and risk involved, and
consequently the greater degree of project
documentation that is required.
A consistent state-wide approach for the
Department as a modern state road
agency;
July 2009
Chapter 1: Planning and Design Framework
Department of Transport and Main Roads
Preconstruction Processes Manual
1.4.2 Approval Process
The planning and design framework
incorporates a number of mandatory hold points
where a project cannot proceed until the
necessary approvals have been obtained.
For more information, refer to the OnQ intranet
site and the RIP Development Guidelines.
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Department of Transport and Main Roads
Preconstruction Processes Manual
Chapter 1: Planning and Design Framework
Table 1 Department of Transport and Main Roads Key Infrastructure Planning Documents
Transport Coordination Plan (TCP), Road Connecting Queenslander (RCQ), State-Wide Plan (SWP), Queensland Road System Performance Plan
(QRSPP), Strategic Road Network Planning (SRNP), Preconstruction Processes Manual (PPM), Road Planning and Design Manual (RPD), Roads
Implementation Plan (RIP)
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