SCIENCE ACADEMIES
SUMMER RESEARCH FELLOWSHIPS 2016
Instructions for the Summer Research Fellows (SRFs):
A. Acceptance of Fellowship
1. The selection letter has been sent by email (along with instruction sheet). A hard copy of the
letter has also been sent by speed post (along with instruction sheet, form for conveying
acceptance, and form for sending joining report).
2. At the bottom of the email, an user-id and password are also provided for each SRF which will
enable them to view their online page in our website and to fill in the required details. The
user-id and password should be saved and will not be provided a second time.
3. Your acceptance to take up this fellowship should be conveyed URGENTLY within 7 days by
filling in your online page (the user-id and password provided). The Form of Acceptance sent
by speed post should also be returned to us by speed post or courier within 3 days after it
reaches you.
4. Do not wait for the approval from guide to send your Acceptance form.
5. For some reason, if you do not wish to take up the fellowship, this should be conveyed to us
URGENTLY by (a) filling in your online page, (b) email, as well as (c) returning the
Acceptance Form all within one week of your receiving the letter of selection so that the
fellowship can be awarded without delay to another person in the waiting list.
6. After sending the acceptance, please contact your guide to fix up the exact date of joining. This
exact date should then be communicated to us by email/online.
7. Two copies of your passport-size photograph should be enclosed, of which one copy to be
affixed to the letter of acceptance.
8. The joining letter (in the format enclosed) should be posted to the Academy duly
countersigned by the guide as soon as the SRF reports for work.
B. General Instructions
9. The period of work should be NOT LESS THAN 56 days (including Sundays and holidays)
under any circumstances. If the final duration turns out to be less than 56 days, the
fellowship will not be deemed to have been satisfactorily completed to entitle you to the
certificate and fellowship dues.
10. If the candidate has applied for and obtained fellowship to work under any other programme
during this period, the Academy fellowship will be treated as withdrawn.
11. If the SRF is in receipt of KVPY or INSPIRE fellowships, this should be specifically indicated in
the Form of Acceptance (even if indicated in the application).
12. All correspondence and enquiries should be addressed to: Mr C.S. Ravi Kumar, Coordinator,
Summer Research Fellowship Programme, Indian Academy of Sciences, PB No. 8005, C.V.
Raman Avenue, Bengaluru 560 080 (email: sumfel@[Link]).
13. All communications/emails from SRFs should clearly mention their full name, the application
registration no., and the name of the guide. Please save this information in your permanent
email signature file. Communications/emails without this information will not be attended
to.
14. Communications (preferably in English) should be clear, concise and convey the intended
meaning.
15. SRFs must strictly follow the rules and regulations (oral and written) stipulated by the host
institution, both in the working laboratory and at the place of their stay. If any malpractices
on the part of the SRF are reported, the Academy will be constrained to terminate the
fellowship.
C. Progress Reports
16. After 4 weeks of the fellowship, the hard copy of a brief report (not exceeding 300-350 words),
along with the covering sheet (in the prescribed format) countersigned by the guide, should
be sent to the Academy, to claim the fellowship for the first 4 weeks. The guide can also
directly forward the progress report to the Academy by email at (sumfel@[Link]).
17. After 8 weeks, a hard copy of the detailed report (in about 20 typed pages), along with the
covering sheet (in the prescribed format) duly countersigned by the guide, should be sent, on
the receipt of which, the Academy will release the final instalment of the fellowship, the travel
fare by the shortest route and the fellowship certificate. This final report should reach the
Academy within 15 days after the date of completion of the project.
D. Payments from the Academy
18. All payments from the Academy will be made through electronic transfer to the bank account
provided by the SRF. The payments will be effected within 10 working days after the reports
are received by the Academy.
19. The Fellowship paid is for SRFs living expenses (boarding, lodging, transport etc.) and this
should be settled by SRF directly. The Academy will not pay any amount to host institution
towards the SRF boarding/lodging etc.
20. To claim the travel fare, the SRF should send along with the final report, a TA bill (in the
prescribed format) and photocopies of the to-and-fro travel tickets. Blank TA form can be
downloaded from our website. Please preserve copies of your tickets to be enclosed with the
TA form.
21. You are welcome to travel by air or any higher class in train as per your convenience.
However, reimbursement of the travel fare will be restricted to second class sleeper train fare
(for students) and three-tier A/C train fare (for teachers). A copy of the actual travel ticket
should be enclosed to the TA form as proof of your travel without which the TA claim will not
be processed.
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For those selected to work at Bengaluru:
1. The Academy will arrange the accommodation to about 300 SRFs in Bengaluru who will be
working at IISc, JNC, NCBS, UAS, RRI, TIFR-CAM, etc.,. SRFs working in other institutions
in Bengaluru may have to make their own arrangements or seek the help of the host
institution/guide.
2. SRFs should preferably arrive in Bengaluru on a Sunday and join for work the next day
(Monday). The exact date and time of arrival in Bengaluru should be communicated well in
advance by (a) filling in your online page and (b) an email at (sumfel@[Link]).
3. Academy will arrange your stay at Academy Residency in Jalahalli subject to availability.
4. The confirmation of your stay will be sent by us in your online page followed by an email
from us.
5. If your arrival in Bengaluru is on a Sunday (between 6 AM and 8 PM) it may be possible for
us to arrange shuttle services to transport you from the Academy Office (near Mekhri
Circle) to the Fellows Residency at Jalahalli. You have to make your own arrangements to
reach the Academy office. If you are arriving at any other time on Sunday or on any other
day of the week, you should directly proceed on your own to the place of your stay.
6. Route maps to (a) Academy Residency in Jalahalli as well as to the Academy office (near
Mekhri Circle) are attached. If you face any difficulty in locating the route, please call Mr
Venkatarathnam (080-2266 1215/90080 32003), Mr M. Ravindra (080-2838 1934/94482
24276).
7. The approximate distances from three major railway stations at Bengaluru are as follows:
a) Yeshwanthpur Rly. Stn. Academy office (around 5 kms)/Jalahalli Residency
(Approx. 8 kms)
b) Cantonment Rly. Stn. Academy office (around 3.5 kms)/Jalahalli Residency
(Approx. 13 kms)
c) City Rly. Stn. Academy office (around 7 kms)/Jalahalli Residency (Approx. 14
kms).
On arrival, you may alight at any of the above mentioned stations, depending on the route
you have taken.
8. Before you report to your guide for taking up the fellowship, you can collect your ID card
from the Academy Office required for security purpose. You can come to the Academy
Office by making use of our transport from your place of stay in the morning.
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