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Project Management Planning Overview

The planning phase involves developing a master plan for the project and scheduling resources. Key aspects of planning include project planning, which prepares the overall plan, and project scheduling, which allocates people to the time schedule. A project plan is critical for a project's success or failure. The design phase develops the project design from initial concepts and diagrams to fully detailed designs. It involves two main stages - developed design, where the initial proposal is refined, and technical design, where input is incorporated from consultants and specialists to prepare for construction. The client approves design proposals and the decisions made at this stage will impact costs for many years.

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Meme Al-Malik
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24 views11 pages

Project Management Planning Overview

The planning phase involves developing a master plan for the project and scheduling resources. Key aspects of planning include project planning, which prepares the overall plan, and project scheduling, which allocates people to the time schedule. A project plan is critical for a project's success or failure. The design phase develops the project design from initial concepts and diagrams to fully detailed designs. It involves two main stages - developed design, where the initial proposal is refined, and technical design, where input is incorporated from consultants and specialists to prepare for construction. The client approves design proposals and the decisions made at this stage will impact costs for many years.

Uploaded by

Meme Al-Malik
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

TASK 1.

1
Q) Discuss the planning phase of the
Scenario based project?
Ans)
Planning is the first step of project
management philosophy of planning,
organizing and controlling the execution of
the projects. Project planning and project
scheduling is two separate and distinct
function of the project management. Here,
we will learn about the planning phase of
project management.
Project planning is the function in which
project and construction managers and their
key staff members prepares the master plan.
Then this master plan is put into time
schedule by scheduling people which is
called project scheduling. A project plan is
mostly responsible for the success or failure
of the project.
When do you need planning permission?

You need a planning permission if you want


to;

building something new


making a major change to your building
change the use of your building
who is giving you planning permission?
Planning permission is provided by local
planning authorities (eg. Ministry of
municipality and urban planning in
Qatar).In case of UK(Municipal Authority
at the location of development)
Pre-Application Discussion
Pre-application discussion are an
opportunity to discuss the design policies
,requirements and parameters that will
be applied to site.
This discussions can be carried out during
stage 0,1 and 2 or RIBA plan of work
2013.

Stage 0:Strategic Definition


In this stage we discuss your ideas
,listen and explore your business case to
understand the rationale behind the
initiation of the project. This stage

requires that a strategic appraisal is


carried out before the detailed brief is
created. Key project outcomes are
identified relating to programme,
timescales, assembling the project team
and Local Authority Pre application and
statutory advice. Establish approximate
budget. Advise on CDM Regulations, Party
Wall Act, asbestos survey, wildlife and
Present conclusions from this stage to
you as client and your user groups.
Discuss possible options for building
procurement. Review feedback from
similar projects Discuss your energy and
sustainability objectives, and consider
how these are integrated into the
scheme.

Stage 1 :Preparation and Brief


Development of initial project brief and
related feasibility studies. Site and or
context appraisals are carried out along
with identification of spatial
requirements and desired end result.
Assembling the project team and
clarifying responsibilities, this must be
carried out before stage 2. Confirm

budget. Review project programme, carry


out risk assessment for all parties and
assess procurement routes. Discuss
approvals process and applications to
funding bodies.
Stage 2: Concept Design
Develop the concept design in line with
the intial brief, integrating outline
specifications and proposals for structural
and building services design. In parallel
develop project strategies which have a
bearing on the design. Sustainability,fire
management,acoustics,building controls
etc. Assist in updating Quantity
Surveyor's preliminary Cost check.
Review and refine the the final design
brief.

TASK 1.2
Q) Discuss the design phase of the
scenario based project
Ans)
The second phase of project development is
design. Design itself can be sub-divided into

as many steps as necessary to resolve all


design problems and to Integrate the
concepts into a functional facility plan.
As the client you are responsible for signing
off outline proposals. This means agreeing
that a particular aspect is finalised and
defined, and that it wont be revisited.
As a guide outline design proposals might
include:

design drawings
a schedule of accommodation
the outline description of what the
building is made of and how it is serviced.
You can accept design proposals that you
understand and that have been costed
fully. You can reject or modify design
proposals and can accept ones that have
been fully explained and understood.
Although relatively little money has been
spent by the time the design stage is
complete, the decisions you make in this
stage will fix the costs of construction
and running the building for many years
to come. It is hard to change designs
once they have been agreed because any

changes made after this are likely to


result in extra time and cost.

What happens at this stage?


The design team develops and tests the
project, starting with diagrams and
sketches, and moving through sketch
designs to more complete designs of the
entire building.
This detailed brief is followed by the
detailed design of all the component
parts and how they are joined together.
This is described in drawings and the
specifications.
There are 2 stages to be followed;

Developed Design:
Having translated your brief into a
design, architect will develop the initial
proposal into a more developed design.
At the developed design stage, your
architect will need to finalise the layout
of spaces, the materials for construction
and incorporate the work of any specialist
consultants, such as a structural engineer
who will advise on the structure. You will
also need to decide on the renewable

energy sources (i.e. solar panels) you


wish to use, as they impact on the
design. Your architect will present the
developed design to you and discuss its
implications, for example on timescale
and project cost. Documents presented at
this stage will include: Site Plan, Floor
Plans, Key Elevations and Sections,
Renderings or Model. Your architect will
deal with the complex legal framework of
Building Regulations, health andsafety
regulations, disability, accessibility and
planning laws. Planning Permission: Your
architect will prepare the drawing
package and make the application on
your behalf.

Technical Design:
Technical design refers to project
activities that take place after the developed
design has been completed, but before the
construction contract is tendered or
construction begins. It includes all input from
consultants, specialists and sub contractors
in accordance with programme and project
strategies .Prepare and submit Building
Regulations application and any other third

party submissions requiring consent. Review


project execution plan and Health and safety
strategy. The drawings maybe issued for
tender purposes subject to procurement
route selected, ssist QS with tender package
to chosen contractors, help evaluate tenders
returned, assist QS with tender report, assist
in interviewing two closest contractor. Seek
to discharge outstanding Planning Condition.

TASK 2.1
Q) Examine the factors affecting the
specifications of materials?
Ans)
Building materials specification is a term
used to refer to a document that is prepared
by professionals like an architect, quantity
surveyor, builder, or an estimator to
supplement building drawings. Building
materials specification is a written or printed
schedule of instructions to the contractor
forming part of a contract and is usually
accompanied by drawings. The object of the
building materials specification is to describe
in a brief and precise form the nature and
quality of materials to be used, the method
of construction required in carrying out the
work and also giving dimensions and other
information not shown on the drawings,

components and workmanship .Building


materials specification should be used to
amplify and not to repeat the information
shown on the drawings. Normally it is found
that a building materials specification
resolves itself into two distinct sections:

Specification of materials and


workmanship.
Description of work

Common questions

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Sustainability objectives are integrated into early project stages by discussing them during the strategic definition phase to ensure alignment with overall project goals (e.g., energy efficiency, resource management). During the concept design phase, these objectives are incorporated into design proposals, for example, decision-making regarding renewable energy sources such as solar panels, which influence design development and long-term sustainability outcomes for the project .

The developed design stage involves finalizing the initial proposal into a more comprehensive design, focusing on layout, materials for construction, and incorporation of work from specialists . In contrast, the technical design stage prepares detailed specifications and drawings for tender purposes, integrates contributions from consultants and subcontractors, and involves preparing the Building Regulations application . Both stages are vital as they ensure that project goals align with technical feasibility, regulatory compliance, and financial constraints before moving to construction .

The design phase plays a decisive role in determining the long-term costs of construction as the decisions made regarding design principles, materials, and services fix these costs for many years. Key steps in this phase include developing initial design proposals, testing them through diagrams and sketches, and moving to more complete designs. These steps involve the development of site plans, floor plans, and elevations while integrating specialists' consultation such as structural engineers to refine the design .

In the technical design stage of a project, Building Regulations ensure that design specifications comply with legal standards for safety, health, and accessibility . Compliance is essential before construction as it avoids potential legal issues, sanctions, or project delays while safeguarding quality and safety standards for both construction and usage phases .

The 'sign-off' signifies client agreement on the design, which benefits the project by endorsing budget, timeline, and resource allocation, thus allowing the project to proceed without revisiting past decisions . However, this also presents challenges: once design is finalized, future changes can lead to increased costs and delays if not aligned with the client's evolving needs or project scope . Thus, while essential for maintaining project stability, careful consideration is required to foresee potential adjustments and manage client expectations .

The client is responsible for 'signing off' on outline proposals, meaning they agree on finalized aspects that won't be revisited . They must understand and approve design proposals that are fully costed, with the power to reject or modify proposals. Thus, the client’s decisions greatly influence the course of the design process, affecting cost management and the feasibility of construction and running the building .

The pre-application discussion aligns with the strategic definition stage as it focuses on discussing design policies, site requirements, and project parameters. Significant aspects addressed during these discussions include the project's business case, key outcomes related to program and timescales, establishment of approximate budget, and considerations for CDM Regulations and sustainability objectives . These discussions help in defining the strategic approach before moving to subsequent planning stages .

Factors affecting material specifications such as the nature, quality, and method of construction significantly influence the project outcome by determining structural integrity, safety, and project longevity . When preparing these specifications, key aspects to consider include detailed descriptions of materials and workmanship, dimensions not shown in drawings, and integration with building drawings to prevent redundancy . Such comprehensive specifications ensure that construction meets design expectations and regulatory standards, ultimately affecting project success .

The planning phase of a scenario-based project is crucial because it incorporates elements such as the creation of a master plan by project and construction managers, establishing a time schedule known as project scheduling, and obtaining planning permissions from local authorities like the Ministry of Municipality and Urban Planning in Qatar or Municipal Authority in the UK . Proper planning is responsible for the success or failure of the project, as it sets the structure and timeline for implementing the project, aligning the project's objectives with regulatory requirements and strategic goals .

Pre-application discussions influence strategic decisions during the preparation and brief stage by helping identify spatial requirements, clarify project responsibilities, and confirm budgets and timelines . Such discussions ensure alignment between stakeholders on design policies, statutory advice, procurement routes, and sustainability objectives, thus guiding strategic choices that shape the ultimate project development path .

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