FACILITY MANAGER

STANDARD OPERATING PROCEDURE

Fort Carson
Directorate of Public Works
1626 Evans Street, Building 1219
Fort Carson, CO 80913-4362
30 January 2014

FACILITY MANAGER SOP

CONTENTS

[Link]...........................................................................................................................................................4
[Link].....................................................................................................................................4
[Link].........................................................................................................5
[Link].......................................................................................................................................................7
[Link]......................................................................................................................................................8
[Link]..................................................................................................................................................9
[Link],WaterandWaste..................................................................................11
[Link]...........................................................................................................14
AcronymsandDefinitions........................................................................................................................................17
AppendixA:References...........................................................................................................................................19
AppendixB:FortCarsonFacilityManagementResponsibilitiesMatrix..................................................................20
AppendixC:WorkRequestForm.............................................................................................................................22
AppendixD:WorkRequestProcess.........................................................................................................................23
AppendixE:FacilityMaintenanceChecklist............................................................................................................24
AppendixF:FacilityEnergyConservationChecklist.................................................................................................26
AppendixG:FacilityManagementClass..................................................................................................................28
AppendixH:FacilityAssignmentsandTerminations...............................................................................................29

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FACILITY MANAGER SOP

[Link]
a. REFERENCES:

(1) ArmyRegulation4201,ArmyFacilitiesManagement,24August2012.
(2) FortCarsonRegulation2001,EnvironmentalProtectionandEnhancement,1 February 2013.
(3) DepartmentofDefense(DoD)i4715.4,PollutionPrevention,18June1996.
(4) ExecutiveOrder13423StrengtheningFederalEnvironmental,EnergyandTransportationManagement,24
January2007.
(5) ExecutiveOrder13514FederalLeadershipinEnvironmental,EnergyandEconomicPerformance,05October
2009.
(6) ArmyRegulation7355,PoliciesandProceduresforPropertyAccountability,28February2005
(7) CommandEnergyEfficiencyPolicies
(8) FacilityEnergyConservationChecklist,FCFORM221E,December2013
(9) DepartmentoftheArmy(DA)BuildingEnergyMonitorsHandbook,25January2011

b. PURPOSE:[Link]
thesinglepointofcontact(POC)fortheirchainofcommandinfulfillingallfacilitymanagementrequirements.
Units,[Link]
theDPWsrolesinfacilitymanagementsupport,therebyprovidingFMswithanunderstandingofhowtomeettheir
facilityneedsandwhatresourcestheDPWhasavailabletoassisttheFMProgram.

c. APPLICABILITY:ThisSOPisapplicabletoallunits,directoratesandactivitiesassignedto,attachedtoorunderthe
operationalcontrolofFortCarson,[Link]"DPW"representtheFortCarsonDirectorateof
PublicWorks.

d. INTENTION:[Link]
ManagementClasstrainingofferedbyDPWequipsauthorizedFMrepresentativeswithclearproceduresregarding
facilitiesmaintenanceandresponsibilitiesforsupportingNetZeroenergy,waterandwasteinfacilities.

e. GENERAL:TheSOPoutlinestheminimumrequirementsandprocedurestofunctionastheFMofaunit,organization
[Link],FortCarsonFacilityManagementResponsibilitiesMatrix,providesanoutline
ofwhatresponsibilitiesfallundertheFM,theunit/activityandtheDPW.

[Link]

a. Eachcommander/directororseniorleaderwillassignaprimaryandalternateFMforeachfacilitytoensurefacility
[Link]
militaryunits,abrigadeandseparatebattalionFMrepresentativewillbedesignatedattheheadquarterslevelto
assistfacilityFMs,ensuretheyattendtheDPWFacilityManagementClasstraining,provideworkrequestprocessing
supportandInstallationStatusReport(ISR)inspectionguidance.

(1) AllFMsmustmeetthefollowingcriteria:
i.
PrimaryFM
Mustbeassignedinaccordancewithadditionaldutyappointmentordersbytheunitcommanderor
director.
MustbeSSG(E6Promotable),orcivilianequivalent,andabove.
MustcompleteDPWFacilityManagementClasstrainingassignedthroughG3TroopSchools.

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FACILITY MANAGER SOP

ii.

AlternateFM
Shouldbedesignatedbythecommander.
MustcompleteDPWFacilityManagementClasstrainingassignedthroughG3TroopSchools.

b. [Link]
attendingthetraining,seeAppendixG.

c. Summaryofresponsibilities

(1) Facilityoperations

(2) Serviceorderandworkrequestprocessing

(3) SelfhelpProgram

(4) NetZeroenergy,waterandwastesupport

(5) PrimaryliaisonwiththeDPW

d. Multioccupantunitandcivilianfacilities:Infacilitiesinwhichmorethanoneunitresides,theFMwillbeassignedby
themajorityunit/tenant.

[Link]

a. Facilityinspections,maintenanceandrepairs

(1) InspectthefacilitiesandgroundswithintheirareasonaregularbasisandusetheFacilityMaintenance
Checklist(AppendixE)forconductinginspections.

(2) Ensurethattimelyrepairsaremadetopreventmajorrepairsbeingrequiredlater.

(3) SubmitrequestsforselfhelprepairsorprojectsuppliesthroughtheprocessoutlinedintheSelfhelp
Programsection.

(4) EnsurethatindividualsassignedtoassisttheFMareproperlytrained,supervisedandcapableofperforming
theworkinanefficient,safeandeconomicalmanner.

(5) [Link]
itemswillbeperformedbytheDPWoperationsandmaintenance(O&M)contractor.

(6) [Link]
leveltotheDPW.

(7) Keepalogofallsubmittedserviceorderstoconfirmcompletionandidentifytrends.

(8) [Link]
assignmentsandterminationsprocess,seeAppendixH.

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FACILITY MANAGER SOP

(9) Notifyfacilityoccupantsofpoorhousekeepingandensurecorrectiveactionisaccomplishedbyusingthe
FacilityMaintenanceChecklist,[Link],
custodyandprotectionoffacility.

(10) Ensurethatfacilityusersdonotalter,moveorremove:water,heating,lighting,ventilation,air
conditioning,plumbingfixturesorotherrealpropertyinstalledequipment.

(11) Ensureallimprovementsinandaroundfacilitiestoincludecontracts,digging,landscaping,selfhelp,
electrical,plumbing,airconditioning,etc.,[Link]
request,DAForm4283(FacilitiesEngineeringWorkRequest),throughtheDPWBusinessOperationand
IntegrationDivision(BOID)WorkManagementBranchat5262900beforebuildings,structuresand
installedequipmentarealtered,remodeled,expandedorremoved.

(12) Notifyoccupantstheymustfollowinstructionsforpreventingdamageorlossinexcessoffairwearand
[Link].
Damageorlossmayresultinfinancialliabilityinvestigationandassessmentofliabilityagainstindividuals
[Link]
replacement.

b.

c.

d.

InstallationStatusReport(ISR).TheFMisresponsibleforprovidingfacilitydataforISRinspectionreportsto
theunit.

FMsproviderecordsoftheirfacilitymaintenanceinspectionsandcorrectiveactionstakenduringaunits
OrganizationalInspectionProgram.(SeeAppendixEfortheFacilityMaintenanceChecklist)

ProvideNetZeroenergy,[Link]
responsibilityistohelpFortCarsonachievetheobjectiveofanenergyefficientinstallationwithoutanadverse
[Link]:

(1) ResponsibleforoversightofthefacilitymeetingNetZeroenergy,waterandwasteobjectivesandeducating
buildingoccupantsonhowtheycansupportFortCarsonNetZerogoals.(SeetheFacilityManagersandNet
ZeroEnergy,WaterandWastesection.)

(2) [Link]
facilityissueswiththeDPWandunitleadership.

(3) Conductenergyinspectionstwiceamonthinoccupiedbuildingsandmonthlyinunoccupiedbuildingsusing
theFacilityEnergyConservationChecklist,FCFORM221E,(SeeAppendixF).FMsmaintaintheirchecklists
foroneyeartokeepahistoryofthebuildingsenergyefficiencyandnotecorrectiveactions.

(4) Initiateandfollowuponcorrectiveactionstothefacilityandinitiateserviceordersbycalling5265345.

(5) EnsureorganizationiscomplyingwithapplicableFortCarsonEnergyEfficiencyandWaterPolicy
requirements.

(6) Ensurealloperationsinvolvingenergyandwaterusearereviewedandallreasonableconservation
measuresthatdonotaffectoperationsorqualityoflifearetaken.

(7) Ensuresubordinatechainofcommandleadershipistakingaproactiveapproachtoenergyconservation.

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FACILITY MANAGER SOP

ReportFMPOCinformationtotheDPWNetZerooutreachcoordinatorat5264320toupdatetheFortCarson
FMdatabase.

ServeastheDPWsPOCtoassistincoordinatingrequestedutilityoutagesaffectingthefacility.

e.

f.

[Link]
a.

DPWO&Mserviceorders

(1) Serviceordersareusedformaintenanceandrepairofexistingrealpropertysuchasheating,ventilationand
airconditioning(HVAC),windows,plumbingandelectricalsystems,[Link]
areprocessedbytheDPWsO&[Link]
24hoursaday,sevendaysaweek.

(2) Unitsmayselfperformserviceorderrepairsiftheyhavecompetentresourcesandskillstoperformthe
[Link].

(3) ThemaintenanceandrepairofpersonalpropertyororganizationalpropertyisnotcoveredbyDPWandis
excludedfromtheO&[Link]
workonpersonalororganizationalproperty.

b. Serviceorderpriorities

(1) Priority1Emergency:Emergencyworktakespriorityoverallotherworkandrequiresimmediateaction.
Emergencyserviceordersareclassifiedassuchwhentheyconsistofcorrectingfailures/problemsthat
constituteanimmediatedangertolife,health,safety,[Link]
ordersinclude:overflowingdrains,brokenwaterorsteampipes,gasleaks,majorutilitiesservicefailures,
brokenelectricalcomponentsthatmaycausefireorshock,stoppeduptoilets(whenonlyoneisavailable
foruse),[Link],
dayornight,withcompletionoftheemergencywithin24hours.

(2) Priority2Urgent:Urgentworkisrequiredtocorrectanissuethatcouldbecomeanemergency,could
[Link],
wholebuildingairconditioningsystemfailuresorfunctionalfailureofrangesandrefrigeratorsindining
[Link]&Mcontractorstaffmakeseveryefforttorespondwithin24hoursandaccomplishall
urgentworkwithinsevenworkingdaysofreceivingtheorder.

(3) Priority3Routine:Routineserviceordersdonotmeetthecategoriesofemergencyorurgentandcovers
requiredwork,which,ifnotaccomplished,wouldcontinuetobeaninconvenienceorunsightlycondition.
[Link]
affectserviceorderresponsetimeinclude:incompleteorincorrectinformationontheorder,moreurgent
priorities,weatherconditions,timeofday(nightsorweekends)andOccupationalSafetyandHealth
Administrationregulations.

c. Commonserviceorderrelatedissues
Thefollowingisalistofissues(andexplanations)theDPWhasencounteredinfacilities:
(1) Operationofheating/coolingsystems:SomebuildingsonFortCarsonhavetheirowninternalheatingand
coolingsystems,andothersareheatedand/[Link]

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FACILITY MANAGER SOP

[Link],theFM
cancall5265345.

(2) Programmingthermostats:Mostthermostatscancontrolthetemperatureintheimmediatespace,butmay
[Link]
EnergyManagementControlSystem(EMCS)TeamandsomerelaydirectlytotheHVACequipmentandare
[Link],callinaserviceorderand
havetheEMCSand/orHVACstaffinspectit.

(3) Lightinguse:IfanFMidentifiesanopportunitytoinstallanoccupancyorvacancysensortoreducelighting
runtime,theycancall5265345sothecontractorcanassessthecostandfeasibilityofinstallingthedevice
asanenergyconservationinitiative.

(4) Occupancy/vacancylightingsensoruse:Thesensorscreenonmanysensorslookslikeapushbutton;
however,[Link]
sensitivityand/[Link]
reprogrammed,theFMshouldcall5265345todiscusshavingitreprogrammed.

(5) Windowsopenduringcoolingseason:Leavingawindowopenandoperatingafanintheearlymorningor
[Link],ifwindowsarenotclosedandfansarenot
removedduringthepeaktemperaturehoursoftheafternoon,coolingsystemsdonotoperateefficiently
[Link]
eveninghourstoensurecoolingsystemsoperateefficiently.

(6) Controlofbuildingtemperatures:InteriorspacetemperaturesaremonitoredbyEMCSinmanybuildings.
Thenumberofsensorsinstalled,andtheirlocations,[Link]
[Link],roomsonhigh
[Link],solarorientationmayinfluence
[Link],occupantsshould
contacttheFMsoitcanbereportedbycallinginaserviceorderto5264320.

(7) Useoflowflushorwaterlesstoilets:[Link],
[Link]
[Link],spray
andwipedown.

(8) [Link]
isfrequentlyaskedtoturnonandadjustsystemstotemperaturesthatarenotinlinewiththeFortCarson
EnergyEfficiencyPolicytemperatureguidelinesandnotallowed.

[Link]

FacilitiesEngineeringWorkRequest,DAForm4283,(SeeAppendixC)arerequiredwhenmodifying,alteringor
[Link],justificationfortheworkandstaffingcoordinationto
ensuretheworkiswarrantedanddoneinasafeandcodecompliantmanner:

a.
Workrequestapprovalprocess:TheapprovalofaDAForm4283foraprojectwillproceedinthefollowing
sequence:(SeeAppendixDforflowchartofapprovalprocessandworkprioritization.)

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FACILITY MANAGER SOP

(1) FMWillworkwiththeirbrigade,directorateortenantlevelrepresentative(ordesignatedindividualon
orderstoprocessworkrequests)toverifyworkandcompleteappropriatepaperworksuchas,theDAForm
4283,statementsofworkandestimates.

(2) UnitCommanderApprovesfundingand/orsubmittalofworkrequests.

(3) DPW
i.
Receivestheworkrequest,reviewsrequestedworkanddeterminestheappropriatestatus(See
AppendixDforflowchartofapprovalprocessandworkprioritization.):
PermissiononlyIfcustomerhasfundingandtheprojectdoesnotalterthefacility.
SelfhelpAprojectthatwillbeexecutedbythecustomer,trooplabororsmallcreditcardlevel
[Link]
oversight.
ii.
TracksallworkrequestsandprojectsinBOID.
iii.
Approves(withdelegatedauthorityfromtheGarrisonCommander)workrequests.

b.
[Link]
requestsfortheirunit/directorate/tenantthroughtheDPWortheindividualwhocoordinateswiththe
unit/directorate/tenantrepresentativetoprocessesworkrequeststoensurethatfacilityneedsaremet.

(1) TheDPWBOIDWorkManagementBranchwillhaveacopyoftheDelegationofAuthority(SignatureCard),
DAForm1687,onfile.
i.
ContacttheBOIDWorkManagementbranchiftherearequestionsinreferencetoverificationof
authorizedrepresentativesorproceduralprocesses,at5262900.
ii.
Workrequestswillnotbeacceptedunlesssignedbyunit/activityauthorizedrequestor.

(2) FMsareresponsibleforrelayingpertinentinformationtotheircommandersandfacilityusersabouttaking
responsiblecare,custodyandprotectionofproperty.

(3) Commonworkrequestprojectsinclude:painting,carpeting,landscaping,partitions,SIPR/NIPR
(communicationrequirements,usuallyneedsNetworkEnterpriseCentersupport)andsignage.

[Link]

a. SelfhelpProgram

(1) ThepurposeoftheSelfhelpProgramistoenabletheunittoconductminorrepairsandpreventivemaintenance
[Link]
proceduresthatrequirebasicknowledgeofconstructionandservicesandshouldbelimitedinscopeto
landscaping,[Link]
throughtheSupplyWarehouserunbytheDPWO&Mcontractorinbuilding214.
(2) FMordesignatedselfhelppersonnelmustattendtheDPWFacilityManagementClassinordertoconductself
[Link]:
i.
SignouttoolsfromDPWToolRoom,building307.
ii.
RequestmaterialsfromSupplyWarehouse,building214.

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FACILITY MANAGER SOP

b. DPWToolRoom,building307

(1) TheDPWToolRoomislocatedinbuilding307atthenorthend.Thehoursofoperationare07301500,Monday
[Link],[Link]
[Link]
handtools,powertoolsandlandscapingtools.

c. Guidanceforwashersanddryers(inbarracks)

(1) Proceduresforwhenwashersanddryersareinoperableinthebarracks:
i.
Firstcontacttheunitsbarracksrepresentativeforanybarracksissues.
ii.
Onceidentified,callinaserviceorderto5265345.
iii.
Writetheserviceordernumberonacardorpaperandtapeittothetopoftheappliance.
iv.
Disconnecttheappliance,loaditontoagovernmentvehicleanddeliverittobuilding308.
v.
WorkwiththeFurnishingsManagementOfficestaffat5263513,unloadtheappliance,pickupa
workingapplianceandinstallinplaceoftheremovedappliance.
vi.
Connecttheapplianceandverifyproperoperation.

d. Guidanceforsinkfaucetsandsinkdraintraps
(1)

Replace/repairsinkfaucetsorclearsinkdraintraps,tightenwatersupplylinesorwastewaterdrainpipes.
[Link]
thescopeoftheFMsabilities,callinaserviceorderto5265345.

e. Guidanceformicrowavesandrefrigerators(inbarracks)

(1) [Link].
[Link]&Mcontractordoesnothave
[Link]
refrigerators:
i.
InternalplatescanbereplaceablebyobtaininganewoneattheSingleSoldierHousingOffice,locatedin
building1454.
ii.
[Link]
replacingthelightbulb.
iii.
Ifnotworking,[Link],callinaserviceorderto5265345.
iv.
Followwrittenproceduresforreplacement.(Undercabinetmountedmicrowaveswillberemovedand
reinstalledbytheO&Mcontractor.)
v.
Iftherefrigeratorisnotworking,followwrittenprocedures.

f. Guidanceforcooktops

(1) Asthecooktopsarebuiltintothecounter,theyareconsideredrealpropertyandwillberepairedbytheO&M
[Link]:
i.
Thesewouldbeelectricrangetops,someareglasstopandsomehaveelements.
ii.
Notallbarrackssuiteshavecooktops.
iii.
Ifasuitedoesnothaveoneinstalled,onecannotbeadded.
iv.
Ifoneisnotworking,callinaserviceorderto5265345.

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FACILITY MANAGER SOP

g. Guidanceforwaterlessurinals

(1) Thefollowingguidanceappliestowaterlessurinals:
i.
Dontputcleaningsolutionsintourinals.(Useonlywarmsoapywatertocleanthewaterlessurinals.)
ii.
Dontputchewingtobaccointourinals.
iii.
Dontpourchemicalsintourinals.
iv.
Dontputcoffeeorgroundsintourinals.
v.
Dohavecartridgereplacedwhenbluesealantappearsintheurinalorwhenthedrainbecomesslow.
vi.
Donotreplacecartridge;callinaserviceorderto5265345.
vii.
Dobeabletoidentifywhichurinalrequiresreplacement.
viii.
TheO&Mcontractorwillchangeurinalfiltersevery90days.

h. SupplyWarehouse,building214

(1) Minorroutinerepairssuchaschanginglightbulbs,spotpainting,repairingdoorhinges,etc.,canbe
performedbytheunitusingmaterialsacquiredfromtheSupplyWarehouse,building214.

(2) Processtorequestsuppliesforselfhelprepairsorprojects:
i. UseaDAForm27651,Issue/TurnInForm,forrequestingsuppliesfromtheSupplyWarehouse,building
214.
ii. ADAForm27651isusedforissuingsupplies/materialsforanyfacilityrepairs.
iii. RepairmaterialsareDPWfundedandsuppliesfornewworkareunitfunded.
iv. Providethefollowinginformationontheform:name,rank,localphonenumberandDepartment Of
Defense Activity Address Code, known as DODAACnumber.
v. TaketheformtotheDirectorateofResourceManagement(DRM),building1220,forfinancialapproval
andtotheDPW,building307,forjustificationofallowedprojects.
vi. Ifrequestinglargesupplyquantities,gototheDPWToolRoomstaffinbuilding307forapprovalbefore
goingtotheSupplyWarehouse,building214.
vii. Inordertorequestsupplies,aDelegationofAuthority(SignatureCard),DAForm1687,[Link]
SignatureCardprovidesauthorizationtospendaunitsmoney,requestsuppliesandsubmitawork
request,DAForm4283.
viii. Suppliesmustbepickedupfromthewarehouseinagovernmentvehicle.

(3) BarracksGuidance:[Link]
Garrisonisapartnerthatprovidesprogramoversight,toincludemonitoring,coaching,teachingand
[Link],locatedinbuilding1454,at
5247741.

[Link],WATERANDWASTE

a. InstallationNetZeroGoals:FortCarsonwasselectedbyDAasatripleNetZero
installationforenergy,[Link]
energyconservationobjectives.

(1) AttainingNetZeroenergymeansboostinganinstallationseffortstoproduceas
muchenergyonsiteasitusesthroughaggressiveconservationandefficiency
efforts,findingwaystocaptureandusewasteenergyandimplementing
renewableenergytechnologies.

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FACILITY MANAGER SOP

(2) OperatingasaNetZerowaterinstallationmeanstheMountainPostmustinvigorateitswaterconservation
ethicanddevelopsstrategiestomakewiserwaterusechoices,suchasusingnonpotablewaterfor
irrigation.

(3) ToachieveNetZerowaste,FortCarsonwillreduce,[Link]
materialsintousableresourceswillultimatelyreduceandeliminatemuchoftheneedforcostlylandfill
disposal.

b. EnergyIntroduction:Historically,theArmyoperatedwiththeassumptionthatlowcostenergywouldbereadily
[Link],however,reliableaccesstoaffordable,stableenergysuppliesisa
[Link],disruptionofcritical
powerandfuelsupplieswouldharmtheArmysabilitytoaccomplishitsmission.

(1) TheenergyrequiredinprovidingtheSoldierwithsuperiorcapabilities,weaponsandfacilitiestoliveand
workinandfightfromisanintegralcomponenttothesuccessofthemissionandthequalityoflifeforour
personnelandtheirFamilies.

(2) Overthelastseveralyears,theDAandtheDoDhavedevelopedenergyconservationprogramsaimedat
improvingtheenergyefficiencyofbuildings.

(3) [Link]
education,awarenessandinvolvementisthekeytoasuccessfulenergymanagementprogram.

c. Energymanagementrequiressupportatalllevels

(1) PertheCommandingGeneralsFortCarsonEnergyEfficiencyPolicy,eachunit
(brigade/battalion/company/directorate/tenant)willhaveanassignedFMwithenergymanagement
responsibilitiesineverybuilding.ThisrequirementisinaccordancewithAR4201,Chapter2212(2)and
includesmilitaryandcivilianfacilities.

(2) [Link]
assignedbuildingsverywell.

(3) Successliesinindividualaccountabilityforimprovedenergyconservationthroughdevelopmentand
implementationofsolutionstoeachorganizationsenergychallenges.

d. TheFMandNetZeroenergyandwater

(1) TheFMscommunicatewithInstallationEnergyProgramCoordinator(5261739)andNetZeroOutreach
Coordinator(5264320)viaemailforupdatesonenergyconsumptionandenergysurveyresults,review
successstoriesinspecificbuildings,schedulecourtesyenergyaudits,identifynewenergysaving
opportunitiesandrelayanyenergyrelatedissuesintheirbuildingnothandledbycallinginaserviceorder
to5265345.

(2) [Link]
opportunityfortheFMstosharebestpracticesandtocoordinatewiththeDPWindevelopingwaysto
reduceenergyconsumption.

(3) FMenergymanagementaccomplishmentsarecapturedandprovidevaluableprogressfeedbackandinput
fortheNetZeroChampionrecognitionprogram.

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FACILITY MANAGER SOP

e. EnergyConservationOpportunities:IfanFMfindsanenergyconservationopportunity,theyshouldreportitto
theDPWsInstallationEnergyProgramCoordinatorat5261739.

f.

TheFMandNetZerowaste

(1) [Link]
[Link]
achievingitsNetZerowastegoalandprovidesrevenueforSoldiermorale,welfareandrecreation.

(2) FMsplayaroleineducatingandsupportingrecyclingwithintheirfacilitiesandencouragingtheirunitto
participateintheUnitRecycleIncentiveProgram.

(3) Torequestrecyclebinsforunitsanddirectoratefacilities,[Link]
FortCarsonRecyclePolicyinformation,visittheDPWSharePointsiteat:
[Link]
Recyclingfoldertolocatethepolicy.

(4) FortCarsonrecyclesthefollowingcommodities:
i.
Cardboard
ii.
Officepaper
iii.
Newspaper/magazines
iv.
Aluminum/tincans
v.
Glass
vi.
Plastics
vii.
Wood
viii.
Inkortonerforlaserprintersorfax
ix.
Brasscasingsfromammosupplypointsmallarms
x.
Scrapmetalfromthemotorpools
xi.
Mattressesonlynoboxsprings(Exchangerecycledropoffatbuilding155)
xii.
Electronicwaste(ExchangelocationNoTVslargerthan32)
xiii.
Porcelain(Exchangelocationremovehardwareandgaskets)
xiv.
Batteries(Exchangelocation)

(5) FortCarsonrecyclelocations:TheInstallationmaintainstwoprimaryrecyclecentersandtwomajor
collectionpointsthatacceptcardboard,mixedpaper(whitepaper,newspaper,magazines,shreddedpaper,
junkmail,etc.)aluminum,tin,plasticandglass.
i.
TheRecycleCenter,building155,locatedoffWickershamBoulevardnearGate3isopen24hoursaday,
sevendaysaweek.
ii.
TheExchangerecycledropofflocationatthesoutheastcorneroftheExchangeonSheridanAvenueis
[Link]
attendantisondutytoprovideassistance.
iii.
SpeckerAvenueandLongStreetparkinglotcollectionpoint.
iv.
WolfDiningFacilityparkinglotcollectionpointoffSpeckerAvenue.

g. FortCarsonRecyclehasaquarterlyUnitRecycleIncentiveProgram,whichisdesignedtogetSoldiersinvolvedin
recyclingandearningmoneyfortheirmorale,[Link]
theFortCarsonRecycleCenter,building155,TuesdayandThursdayfrom0700to1500,tobeweighedandhave
[Link],calltheRecycle
Programstaffat5265898.

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FACILITY MANAGER SOP

h. [Link]
buyingenvironmentallypreferableproductswithhighpostconsumerrecycledcontentandlesspackagingto
[Link](GSAAdvantage!,OfficeSupplies)andEnvisionstoreonFortCarsonhavesustainable
productsavailableforpurchase.

[Link]

a. Contractinformationforlatrines,custodial,elevatorsandsludge:

(1) Fortheportablelatrinecontractingofficerrepresentative(COR),[Link]
forLatrinerequestsisat:[Link]

(2) TocontactthecustodialCOR,call5266670or4918599.

(3) TocontacttheelevatorCOR,call5266670or4918599.

(4) TocontactthesludgeCOR,call5266997.

(5) Alternatenumbersfortheseindividualsarenumbersare5262859or5269262.

b. Facilitiesassignmentsandterminations:Forinformationaboutfacilitiesassignmentsandterminations,contact
theDPWMasterPlanningDivisionat5261745.

c. Groundsmaintenance:AnyimprovementstoanorganizationsbuildingsneedstobeaccomplishedthroughaDA
[Link],theDPWrequests
borrowedmilitarymanpower(BMM)tosupportgroundsmaintenancerequirements.

d. Hazardousmaterialmanagement:TheDPWEnvironmentalDivisionEnvironmentalComplianceAssessment
Teamsmissionistoprovidesupporttounits,Garrisondirectoratesandtenantsastheyrelatetoenvironmental
[Link]
ProtectionOfficersinordertoprotecttheInstallationfromunnecessaryfinesandenvironmentalviolationsby
assessingfacilitiesonanannual,biannual,[Link],call5264446.

e. Keyreplacement:

(1) Forallbarracksrelatedkey/coreissues,refertotheSingleSoldierHousingOfficeKeySOP.

(2) Requestforadditionalorreplacementkeysforotherunitbuildingsrequiresamemorandumsignedbya
commander,afirstsergeantorkeycustodian,whichincludesthebuildingnumber,unit,numberofkeys
requestedandjustificationturnedintotheO&Mcontractorinbuilding1225duringnormalbuildinghours,
07001500.

(3) Forlockorkeyfailures,callinaserviceorderto5265345withbuildingnumber,roomnumberandapoint
ofcontactfortheaffectedlock.

f. Mapservices:TheDPWEngineeringDivisionprovidesgeographicinformationsystem(GIS)mappingofall
infrastructure,i.e.,buildings,roads,[Link]
generalsitemaporabuildingfloorplanforroomassignments,fireescapeplanningoradrawingneededto
[Link]
[Link],call5261085.

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FACILITY MANAGER SOP

g. Pestcontrol:

(1) DPWPestManagementProgramcovers:
i. Deadanimals,insects,mice,prairiedogs,raccoons,birdsandspiders.
ii. AppliestocantonmentanddownrangeareasofFortCarsonandatPCMS.
iii. Toplaceaserviceorderforpestcontrolservices,callDPWPestControlat5265141andleavea
message.

(2) O&Mcontractorpestcontrolcovers:
i. Cleanupofbirdandrodentmaterialsonandaroundrealproperty.
ii. AppliestocantonmentanddownrangeareasofFortCarsonandatPCMS.
iii. Toplaceaserviceorderforthecleanupofbirdandrodentmaterial,call5265345.

(3) WildlifeConservationOfficerpestcontrolcovers:
i. Snakes,deer,elk,fox,coyotes,bears,mountainlionsandbobcats.
ii. Ifnuisancewildlifeisencountered,calltheDirectorateofEmergencyServices(DES)dispatchat526
2333.

(4) FortCarsonFamilyHousingpestcontrolcovers:
i. Structuralpestcontrolwithinfamilyhousing.
ii. ToplaceaservicecallforpestcontrolservicesinfamilyhousingcontactBalfourBeattyCommunitiesat
5791606.

(5) ProvostMarshalsOfficecovers:
i. Feralorstraydogsandcats.
ii. Forissueswithstrayanimals,calltheDESdispatchat5262333.

h. Signage:TheO&McontractorhandlesallInstallationfacilitysignagerequests(forexample,building
identificationandbuildingnumbers),[Link]
byDPWthroughtheO&[Link]
authorizedtobedisplayedonbuildingidentificationsignsforhigherlevelmilitaryheadquarters(battalionlevel
andabove).TheFall2012IDGisonSharePointlocatedat:
[Link]
Fall2012folderandopenthedocumentnamedFC_IDG_F2012.ForinformationaboutFortCarsonsignage,
[Link],gototheDPW
SharePointsiteat:[Link]
site,clickontheSignagePolicyfolderSignandopenthedocumentnamedExceptiontoPolicy(ETP)for
[Link],ortorequestasign,call5265345.

i. Snowandiceremoval:Buildingoccupantsmustensureassignedbuildings,motorpools,walks,steps,porches,
landings,handicaprampsandsidewalkentrancesfromstreetsorparkinglotsareclearedoficeandsnowand
treated,ifnecessarytopreventslips,falls,[Link],
steps,etc.,[Link]
[Link]
[Link]
andiceremovalcontacts:

(1) FortCarsonOperationsCenter(FCOC)5263400/5500

(2) O&McontractorSnowControlCenter5265568/5389

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FACILITY MANAGER SOP

(3) ButtsArmyAirfieldWeatherStation5263620

(4) FortCarsonMilitaryPoliceStation5262333

j.

Utilities:(Utilitylocates,digpermits,electric,poweroutages,sewerrelatedissues,gasandwateruse/hydrants)
TheDPWOperationsandMaintenanceDivisionprovidespermitssupportingallconstruction,toincludeutility
outages,utilitylocatesandconstructionwater.Thedigpermitofficeislocatedatbuilding1225,EvansStreet,
[Link]
[Link],aworkrequest(DAForm4283)mustbecompletedthrough
theDPWBOIDWorkManagementBranch,[Link],call5269243.

k. Weedcontrol:TheDPWmanagesweedcontrol,incoordinationwiththeO&McontractorandtheSelfHelp
WeedControlProgram.Serviceordersforweedcontrolcanbecalledintotheserviceorderdeskat5265345.
[Link]
providesthefollowing:

(1) Herbicideandapplicationequipmentfreeofchargetounitswhoparticipateintheprogram.

(2) Theprogramisdesignforthecontrolofweedsinbarrackareas,sidewalks,rockedareas,parkingislandsand
motorpoolsONLY.

(3) Eachapplicationcoversapproximately3,000squarefeetoranareaofapproximately60x50feet.

(4) Thisprogramisdesignedtotreatsmallareasaroundafacilityandtoprovidetouchuptolargerareas
previouslytreated.

(5) Individualsparticipatinginthisprogrammustbetrainedintheuseandhandlingofthepesticideand
equipmentandreceiveproofoftraining.

(6) DPWtrainingsessionsandequipmentdistributionareheldonthefirstandthirdMondayofthemonthfrom
1000to1200,inbuilding3711beginninginMayandcontinuingthroughSeptemberofeachyear.

(7) Usersmayalsoobtainmaterialbycallingthecontractorat4920166andschedulinganappointment.

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FACILITY MANAGER SOP

ACRONYMSANDDEFINITIONS
AnnualWorkPlan(AWP)[Link]
requests(DAForm4283s)received,[Link]
eachfundingtypeandotherpertinentdatatotheorganization.
BillofMaterials(BOM)ABOMissimplyalistofmaterialsrequiredtoaccomplishaconstruction,repair,or
[Link],theBOMcanbeassimpleasonepoundof10dnailsandthree
82x4piecesoflumberorsocomplexitfillsanentirenotebook.
BusinessOperations&IntegrationDivision(BOID)[Link]
[Link],theBOIDisthefrontdoortotheDPW;itis
thefirstpointofcontactwhenrequestingfacilityrepairs,[Link],BOIDhas
oversightforthedevelopmentandmaintenanceofDPWsAnnualWorkPlan(AWP).
ContractMethodsDPWusesavarietyofcontractingmethodsthatconsistofcreditcards,smallcontracts,
requirementsstylecontracts,IndefiniteDelivery/IndefiniteQuality(IDIQ)contract,JobOrderContract(JOC),
MultipleAwardTaskOrderContracts(MATOCS)andconventionalconstructioncontracts.
CustomerFundedProjectsThesearefundedbytherequestor/[Link]
customersavailableresources,theprojectwillcompetewiththeentireInstallationsprojectsthataresubjectto
availabilityoffunds.
[Link]
requestsareusedbyDPWcustomerstorequestrepairsorconstructionthatexceedthedollar/laborthresholds
ofaserviceorder($2,000and40hourslabors).WorkrequestsaresubmittedbythecustomertotheBOID
[Link]/activityrepresentative(commanderorFM)mustsignthework
[Link]
required.
[Link]
[Link]
[Link]
natureoftheconstruction(newbuilding,capitalimprovementstoanexistingfacility,etc.)andincludesthe
contractnumber,contractorname,contractamount,projectnumber,unitsofmeasure(buildingsquarefeet,
parkingspaces,tonsofairconditioning,etc.)andwarrantyinformation.
DirectorateofPublicWorks(DPW)DPWprogramsandactivitiesmaintaintheInstallation'sinfrastructureand
[Link],toincludeInstallationproperty,
buildingsandfacilities;NetZeroenergy,waterandwasteprograms;oversightofenvironmentalassetstoensure
compliancewithenvironmentalpolicies,programsandlegislation;managementofInstallationhousing
programsandfacilities;andplanningfornewconstructionandimprovementtofacilitiesandgrounds.
InstallationDesignGuide(IDG)TheIDGisadocumentthatprovidesspecificguidanceonexteriorandinterior
facilitydesign.TheFall2012IDGisonSharePointlocatedat:
[Link]
Fall2012folderandopenthedocumentnamedFC_IDG_F2012.TheIDGprovidesdesignguidancefor
[Link]
andgeneralguidelinesforthedesignofsiteplanning;architecturalcharacter,colors,materials,vehicularand
pedestriancirculation;andlandscapeelementsincludingplantmaterial,seating,signage,lightingandutilities.
Allrealpropertyconstruction,[Link]
incorporatessustainabledesign,qualityofdesign,antiterrorism,lowmaintenance,historicalandcultural
considerations,durability,safetyandcompatibility.
InstallationStatusReport(ISR)TheISRisdesignedtoprovideHeadquartersDepartmentoftheArmy
leadership,InstallationManagementCommand,regionsandreportingstaffswithinformationrelatedtoan
installationspermanent/semipermanentrealproperty,majorenvironmentalprogramsandmajorservice

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FACILITY MANAGER SOP

[Link]
purposes.
MilitaryInterdepartmentalPurchaseRequest(MIPR)KnownasanOutboundMIPRintheGeneralFund
EnterpriseBusinessSystem,orGFEBS,thisisthemethodtotransferfundsagovernmentalformofacheck
formovementoffundsbetweenmilitaryorganizations.
Operations&MaintenanceDivision(OMD)OMDisresponsiblefortheroutinerepair,maintenanceand
[Link]
calls,andistheheartofDPWsmaintenanceandsustainmenteffortsduringandafternaturaldisasters(floods,
tornadoes,etc.).
PersonalProperty/OrganizationalPropertyPersonalpropertyororganizationpropertyisequipmentthatisin
[Link]
[Link],windowmounted
airconditioningorheatingunits,furnitureorlockersnotbuiltintothebuilding,closedcircuitTVsystems,
electronicsecuritysystemsandkeylessentrysystems.
RealPropertyRealpropertyconsistsofland,buildingsandfacilities,includingimprovements,additionsand
[Link](suchasheatingsystems),butno
mobileequipment(suchasmesshallequipment).Insomelegalsensesorspecificpurposes,treesandother
naturalfeaturesonPostareconsideredrealproperty.
[Link]$2,000,
[Link],placedviathewebsiteorrequestedin
[Link],thefollowinginformationisrequested:
1) Nameandphonenumberofpersonfamiliarwiththeneededrepairs
2) Twolettercustomer(unit)IDcode
3) Briefdescriptionoftheproblem
4) Buildingorfacilitynumber
5) Unitoractivityassignedthefacility
[Link]
submittedonaDAForm4283andarereviewedandapprovedbyDPWpriortoconstruction.
UnfundedRequirement(UFR)Isarequirement,suchasaconstructionproject,forwhichfundsarenot
currentlyavailable.
WorkRequestTheDAForm4283,orDepartmentofArmysFacilityEngineeringWorkRequest.

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FACILITY MANAGER SOP

APPENDIXA:REFERENCES

AR3749,Budgeting,Funding,andReimbursementforBaseOperationsSupportofArmyActivities,15October1978
AR2001,EnvironmentalProtectionandEnhancement,13December2007
AR21014,TheArmyInstallationStatusReportProgram,19July2012
AR21020,RealPropertyMasterPlanningforArmyInstallations,16May2005
AR40545,RealPropertyInventoryManagement,1November2004
AR60020,ArmyCommandPolicy,18March2008
AR4201,ArmyFacilitiesManagement,24August2012
DAPAM42011,HousingManagement,2April2009
DAPAM4206,DirectorateofPublicWorksResourceManagement,15May1997
DAPAM42011,ProjectDefinitionandWorkClassification,18March2010
FC2001,EnvironmentalProtectionandManagement,1February2013
FortCarsonIDG,FortCarsonsInstallationDesignGuide(Fall2012)
FortCarsonSignageExceptiontoPolicy,16July2013
GSAAdvantage!,OfficeSupplies

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FACILITY MANAGER SOP

APPENDIXB:FORTCARSONFACILITYMANAGEMENTRESPONSIBILITIESMATRIX
FacilityManager(FM)
Responsibilities

Unit/Directorate/Tenant
Responsibilities

DPWResponsibilities

FMsarerequiredtotakethe
FacilitiesManagementClassin
ordertofulfillresponsibilitiesin
DPWFacility
theirassignedbuilding(s).See
ManagementClass
AppendixGoftheFacilityManager
SOPforinformationaboutenrolling
intheclass.

RegistersassignedbuildingFMsto
taketheFacilitiesManagement
[Link]
FacilityManagerSOPfor
information.

WorkRequests

MilitaryFMsworkwiththeir
brigadelevelrepresentative(or
designatedindividualonordersto
processworkrequests)toverify
workandcompleteappropriate
paperworksuchastheDAForm
4283,statementsofworkand
estimates.

Formilitary,abrigadelevel
representativescreenswork
requestsfornecessityand
[Link]
formallysubmitsDAForm4283sto
DPWandcoordinateunitfundingif
necessary.

ServiceOrders

FMsubmitsserviceordersfortheir
assignedbuilding(s)anddevelops
trackinglogtoensurecompletion,
developtrendsandbriefstheir
leadershiponissues.

EnsurestheFMstaysabreastofall
facilityissuesrequiring
maintenanceorrepair.

TheDPWO&Mcontractorresponds
andcompletesserviceordersby
priority.

Energy&Water
FMensuresenergyandwater
Conservation conservationrequirementsintheir
building(s)aremet,including
(NetZeroenergy
outreachandeducatingoccupants.
andwater)

Supportsandassistswith
enforcementofNetZeroenergyand
waterconservationrequirementsin
buildings.

ProvidestrainingtoFMsduring
FacilitiesManagementClassand
supportthemthroughcourtesy
energyaudits,providingeducational
materials,recurringtrainingand
otherassistance.

Recycling&Refuse
(NetZerowaste)

FMsupportsrefuseandrecycling
effortsintheirbuilding(s).Military
FMsencouragetheirSoldiersto
participateintheUnitRecycle
IncentiveProgramandspotchecks
unitcompliancewithrecycling
policy.

SupportsandassistsFMswith
enforcementofrecyclingin
buildingsandpromoteunitsto
participateintheUnitRecycle
IncentiveProgram.

FortCarsonRecycleProgram
supportstheunitsandactivitieswith
theirrecyclingneedsbyadjustingpick
upschedulesandprovidingrecycle
containersforfacilitiesandrunning
theUnitRecycleIncentiveProgram.

PestControl

FMsubmitsserviceordersfortheir
assignedbuilding(s)anddevelops
trackinglogtoensurecompletion,
identifiestrendsandbriefstheir
leadershiponissues.

EnsurestheFMstaysabreastofall
pestrelatedissuesandusesthe
mechanismsinplacetoaddress
them.

TheDPWprovidespestandweed
controlservicesasoutlinedforthe
InstallationandprovidestheWeed
SelfhelpCertificationClass.

SnowRemoval

FMunderstandstheareasthat
DPWwillclearandnotclear,and
organizeseffortstoclearareasthat
aretheunit's/directorate's/
tenant'sresponsibility.

EnsuresFMordesignatedindividual
isawareofsnowremovalprotocols.

TheDPWO&Mcontractorprovides
snowremovalservicesforselect
roadways,parkinglotsandsidewalks
onFortCarson.

Page 20

DPWprovidestheFacility
ManagementClasstrainingto
assignedFMsandotherpersons
associatedwithfacilitymanagement.

DPWprocesses,staffsandapproves
[Link]
andexecutionofworkrequestswill
vary.

FACILITY MANAGER SOP

FacilityManager(FM)
Responsibilities

Unit/Directorate/Tenant
Responsibilities

DPWResponsibilities

FacilityInspections

FMconductsfacilityinspections
(seeAppendixE)onaregularbasis
andrecordsfindingsandcorrective
actions.

EnsuresFMcompletesthefacility
inspectionsonaregularbasis,and
takescorrectiveactionson
deficiencies.

DPWinspectsunitfacilityinspection
recordsduringtheUnit'[Link]
willrespondaccordinglytorequested
correctiveactions.

SupplyWarehouse,
building214(self
helpsupplies)

FMservesasorassignsaselfhelp
projectindividualtocheckout
suppliesandmaterialsforrepairs
projectsfromtheSupply
Warehouse,building214.

EnsuresFMisfamiliarwithSupply
Warehouseprotocolsforchecking
outselfhelpsupplies.(Ensures
SignatureCardandAssumptionof
CommandOrdersarecurrent)

TheDPWO&Mcontractormaintains
aSupplyWarehouse,building214,
foraccesstoconstructionmaterials
andrepairproductsforselfhelp
projects.

DPWToolRoom
(building307)

FMservesasorassignsaselfhelp
projectindividualtohaveaccessto
theToolRoom,building307.

EnsuresFMisfamiliarwiththe
DPWToolRoomprotocols.

TheDPWmaintainsaToolRoomwith
anumberoftoolsforcheckoutto
supportselfhelpprojects.

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FACILITY MANAGER SOP

APPENDIXC:WORKREQUESTFORM

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FACILITY MANAGER SOP

APPENDIXD:WORKREQUESTPROCESS

DPWWorkRequest(DA4283)Process
*DPWWorkOrderPriorities

Customer
submitsWork
Request

Allnewandexistingworkisprioritizedby
theWorkManagement BranchoftheDPWs
OperationsandIntegrationDivision(BOID)*.
Thejustificationintheworkrequestwillbe
usedtodetermine [Link]
withoutsufficientjustificationprovidedwillbe
consideredpriority3untilthecustomerprovides
[Link]
themissionimpactsiftheworkisnotcompleted
inthecurrent fiscalyear.

ScreenRequest(s)
(*BOID)

ValidateRequest
*Priority(1,2or3)
(BOID)

Workordersareprioritizedas1,2or3based
onthefollowingcriteria:

PreConstruction
Planning (BOID)

Priority1:Mustfund Theworkorderhasa
directmissionimpactontherequesting
organizationandfailuretocomplete thework
ordermayresultinmissionfailure. Thework
orderhascommandinterestorsupport.

Initialrecon
Initialscope
Initialestimate

Staffing:DPW,NEPA,
Security,Safety,PMO,Fire
Department,etc.

Priority2:Should fund Sustainmentor

Concur

Funding
Unitfunds
DPWfunds
Specialfunds

Unfunded
Backlog

Cancelled

Notifycustomer

Oncereviewed bytheWorkManagement
Branch,theworkorderswillbeaddedtothe
projectdatabaseandthepriorityassigned.
Priority1workordersandcustomerfunded
workordersaregivenacostestimateandthe
DPWdetermineswhen andhowtoexecute the
work.

ExecutionMethod
Contract
TroopConstruction
Selfhelpproject

Priority2workordersaregivenacost
estimateandtheDPWdetermineswhether they
canbedoneinthecurrentfiscalyearorthenext.

Completedworkfile

TocontacttheBOIDWorkManagementBranch,call5262900.

As of January 2014

Priority3:Nicetohave The workorderhas

Page 23

Priority3workordersareplaced onhold(no
staffingorestimatesaredone).Thecustomeris
notifiedthattheworkrequested isonholdand
askediftheywishtocancel. Iftheworkorderis
toremainopen,itwillbehelduntilenoughwork
isidentifiedinthefacilitytowarrantafacility
renovation,thecustomerprovidessufficient
justificationtoraiseittoahigher priorityorthe
customerprovidesfundingtoaccomplishthe
work.

FACILITY MANAGER SOP

APPENDIXE:FACILITYMAINTENANCECHECKLIST

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FACILITY MANAGER SOP

Page 25

FACILITY MANAGER SOP

APPENDIXF:FACILITYENERGYCONSERVATIONCHECKLIST

Page 26

FACILITY MANAGER SOP

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FACILITY MANAGER SOP

APPENDIXG:FACILITYMANAGEMENTCLASS

TheDPWoffersatwodayFacilityManagementClassonceamonthtohelpunitsunderstand
[Link]
understandingofhowtomeettheirfacilityneedsusinginternalresourcesandrequestingDPW
support.

TheclassispertinenttoFMs,selfhelppersonnel,unitS4staffandenergymanagers,forbothmilitaryandcivilian
[Link],includingenergyconservation,
policiesregardingparking,signageandgroundsmaintenanceaswellasprocessingworkrequests,serviceordersand
selfhelprepairs.

AllclassesareTuesdaythroughWednesday,09001600,inbuilding307.Registrationbeginsat0845onTuesdayof
[Link].

Wednesday:
Tuesday:
Hazardouswasteawarenesstraining

Introduction

Pestcontrol

Programoverview
Weedcontrol

Serviceorders

Energyconservation

Warehouse&selfhelpsupplies
Recycleandrefuse

Workrequests(DAForms4283)

Servicecontracts

Facilityinspections
Signage

DPWSelfhelpToolRoom

Snowandiceremoval

Barracksequipmentrepairs

Groundsmaintenance

Toregisterfortraining,[Link],TroopSchool,at(719)5265436oremail:
[Link]@[Link]:
[Link]

Registrationfortrainingrequiresthefollowinginformation:
Nameandrank/gradeoftheFM
LastfourdigitsoftheSocialSecurityNumber
Primaryandalternatephonenumbers
Unit,customerIDandbuilding#
Facilitynumber(s)foreachbuildingtheFMwillberesponsiblefor
Emailaddress
SignatureCard(DAForm1687)

ForinformationabouttheFacilityManagementClass,call5265844or5264320.

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FACILITY MANAGER SOP

APPENDIXH:FACILITYASSIGNMENTSANDTERMINATIONS

ThefollowinginformationprovidesabriefoverviewofthefacilityassignmentsandterminationsprocessatFort
[Link],calltheDPWMasterPlanningDivisionat5261745.
Facilityassignmentsprocess:

[Link],
[Link],organizationsoractivitiesnotassignedto
FortCarsonmustmeettherequirementstoreceivefacilitiesandpropertyattheInstallationlevel.

[Link]
facilityisassigned,itcannotbetransferredbetweenorganizationswithoutpriorcoordinationwithandapprovalbythe
DPWMasterPlanningDivisionat5261745.

Atthetimeofassignment,DPWpersonnelandtheresponsibleofficerwillconductaninventoryandrecordthe
[Link].

Onceafacilityisacceptedbyaunit,theresponsibilityforminormaintenance,interior/exteriorcleanliness,grounds
maintenance,snowremovalandicecontrol,restswiththeresponsibleofficeroftheassignedorganization.

Facilityterminationsprocess:

NotifytheDPWatleast15workingdayspriortothedatedesiredtovacateanassignedbuildingandrequestan
[Link]
information.

Ensurethatthespaceorfacilityisincleancondition,[Link]
deficiencies,damagesorlossesexist,theresponsibleofficerwillprovidedocumentedproofthataworkrequest
identifyingthedeficiencieshasbeensubmittedtoDPWforrepairs.

Submitaloss/damagestatementintheeventafinalclearanceinspectionindicatesmissingand/ordamaged
property.TheDPWwillfurnishanestimateforrepairorreplacementtosupportaDDForm362(StatementofCharges),
DDForm200(FinancialLiabilityInvestigationofPropertyLoss)orMilitaryInterdepartmentalPurchaseRequest(MIPR)
priortothefinalclearance.

[Link],assignments,transfersand
terminationsandthattheyareprocessedinaccordancewithFortCarsonRegulation42014andthroughtheDPW
[Link]
Installationclearancewhenoutprocessinguntilallrequirementsaremet.

InstallationDesignGuide(IDG)link:TheFall2012IDGprovidesguidanceonfacilityinteriorandexteriordesign
standardsandislocatedonSharePointat:[Link]
onceatthesite,clickontheIDGFall2012folderandopenthedocumentnamedFC_IDG_F2012.

Submitaworkrequest(DAForm4283)foranyproductsneededthroughtheDPWBusinessOperationand
IntegrationDivisionat5262900(atunitcost).

Buildingsmustbereturnedtopreassignedcondition,including:
Paintingovermurals.

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FACILITY MANAGER SOP

Removingexteriorunitemblemsandfixtures.
Removingbulletinboards.
Removingunauthorizedparkingsigns.
Paintingovercurbparkingpaint.
Turninginsignedforkeys.
Leavingonlyoriginalfurnishings.

MotorpoolsrequireaDPWEnvironmentalDivisionEnvironmentalComplianceAssessmentTeaminspectionpriorto
clearingthebuilding,5264446.

ContactDPWTroopSupportFacility3060dayspriortofacilityterminationforsupportat5262859.

Page 30