mySAP E&C Equipment and Tools
Management
- Overview -
Industry Unit E&C
SAP AG
mySAP E&C Equipment Management
Equipment Management is the mySAP solution for
planning, administration and settlement of
Equipment and Material.
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mySAP E&C Contractors Solution Map 2001
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Supported Business Processes by ETM
Renting pieces of equipment
Internal
External (Joint Venture)
Selling and buying of non consumption material
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Terminology
Time Based Equipment
Example
- Cranes
Billing according to usage on site
Individual Stock
Performance Based
Equipment
Example
- Excarvators
Billing according to counter readings
Individual Stock
Multi-Part Equipment
Example
- Formwork
- Scaffolding
Billing or Sale and buy back
No Individual Stock
Material (consumable and nonconsumable materials)
Example
- Nails, Bolts
- Drilling Maschines
- Screwdrivers
Sale and buy back
No Individual Stock
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ETM - Roles and Responsibilities
Equipment Lifecycle Management
Requirements
Determination
Equipment
Planning
Rental
Agreements
Equipment Owner
Equipment
Owner
Administrator
Deployment
Management
Settlement and
Billing
Equipment belongs
to the owner.
Administrator is
responsible for the
planning and usage of
equipment
Equipment
Administrator
Construction Site
Site Manager
Customer
Customer
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Orders equipment. Uses
equipment in case of
internal rental
Client of the company
that runs the construction
site. Uses equipment in
case of external rental
ETM Roles and Process Flow
Recepient
Parties involved
Reports requirements
Pays rental fee
Buys and sells back tools and materials
Equipment Manager
Leases Equipment from owner
Maintains the Equipment
Plans requirements, manages stocks
Rents equipment and charges recepient
Owner
Purchasing and Insurance
Equipment as Asset
Depreciation posting
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Equipment Rental: Process Flow
Creates Requisition note (optional)
Equipment
Recipient
Construction site
Confirmation of requirement (optional)
Administrator
Shipping- / PBE document
Handling of equipment and material
Periodical settlement
Periodical billing
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ETM Logistical Process
Business Process Logistical Part
Requisition Note specifies the required equipment
Hitlist of possible equipments based on requisition note
Availability of equipment? Confirmation or Rejection
Shiping Document
1.
2.
Requisition note
Availability?
Requirement from
Site Manager
Equipment
Manager
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3.
Shipping
document
Recipient, e.g.
Construction site
Requisition Note
Specifies type of the required equipment
Requisition Period
Site Manager
creates Requistion note
Requisition Note 18
Recipient:
Construction Site X
Requisition Period: 08/08/2001 - 12/10/2001
Notes:
Pos.
10
20
30
Please deliver in time!
Class/Equipment Values
Excarvator
Crane
Scaffolding
p>150 kW
h> 40 m
Quantity
2 pc
1 pc
300 m
Equipment Manager
Equipment planning
Assigns equipment to requirement
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Shipping document
Shipping Document Features
Transfer requisition note into Shipping document
Parking of Shipping document for later processing
Equipment Manager
Recipient (Site Manager)
Shipping document
Equipment Shipping Documents
One Shipping document for pieces of equipment and material
Equipments-In-Stock overview
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ETM Requirements Usage
Based on Shipping
Document
Operators Reports
Shipping
Document
Operators
Report
. . . Versus . . .
Shipping Document
Shipping of Equipment and
Material
Billing based on Time and type of
use on site
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Performance Based Equipment
Billing based on
Counter Readings
Operation Time
ETM Value Flow
Business Process Settlement (Example: Work Corporation)
Equipment Manager leases equipment from owner
Equipment Manager rents equipment to site manager
Equipment Manager sents invoice on behalf of the site manager to
debtor
Debtor pays invoice to the site manager
Owner
Lease
Deprec.
Profit
Equipment
Manager
700,-
Rent
2.000,-
-300,-
Lease
-700,-
400,-
Profit
1.300,-
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Site Manager
Rent ext.
3000,-
Rent intern
-2000,-
Profit
1000,-
Debtor
Invoice 3000,-
mySAP E&C Equipment Management
Scenarios
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(I) External Rental
Parties involved
Administrator
Handling of equipment and material
Recipient
Construction site A
Debtor
External Customer of Recipient
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(I) External Rental: Value Flow
Asset
Equipment
Revenue rental
Owner / Administrator
Internal Billing
Cost rental
Cost loading
Cost provision fee
Deprecation cost
Maintenance cost
External Billing
Revenue rental
Revenue loading
Revenue provision fee
Recipient
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Cost rental
Cost loading 15
Cost provision fee
Debtor
(I) External Rental: Complete Process
Process flow
Warehouse
Administrator
Equipment
Recipient
Debtor
Site location
of Recipient
Shipping document and/or PBE document
Periodical settlement with cost allocation
Sender
Asset
Recipient
Periodically deprecation 80
Cost center
PM Order
WBS Element
Debtor
Cost deprecation 80
Revenue rental 100
Cost rental 100
Revenue rental 120
Cost rental 120
Revenue loading 10
Cost loading 10
Revenue loading 15
Cost loading 15
Revenue provision fee 20
Cost provision fee 20
Revenue provision fee 25
Cost provision fee 25
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(II) Internal Rental
Parties involved
Administrator
Handling of equipment and material
Recipient
Construction site A
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(II) Internal Rental: Value Flow
Deprecation cost
Maintenance cost
Asset
Owner / Administrator
Equipment
Internal Billing
Cost rental
Cost loading
Cost provision fee
Recipient
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Revenue rental
Revenue loading
Revenue provision fee
Revenue rental
Internal Rental: Complete Process
Process flow
Warehouse
Administrator
Equipment
Recipient
Site location
Shipping document and/or PBE document
Periodical settlement with cost allocation
Sender
Asset
Recipient
Periodically deprecation 80
Cost center
PM Order
WBS Element
Cost deprecation 80
Revenue rental 100
Cost rental 100
Revenue rental 120
Revenue loading 10
Cost loading 10
Revenue loading 15
Revenue provision fee 20
Cost provision fee 20
Revenue provision fee 25
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(III) Sales and repurchase of non consumable material
Shipment of material
Material
Material
Warehouse
Recipient B
Recipient A
Shipping document
Site location
Shipping document
Site location
Periodical settlement with cost allocation
WBS element
Cost center
WBS element
Material sales
Revenue 100
Cost 100
Material repurchase
Revenue 80
Cost 80
Material sales
Revenue 100
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Cost 100
(IV) Consumable material
Shipment of material
Warehouse
Shipping document
Recipient A
Site location
Cost allocation (automatical goods movement with shipping)
Warehouse inventory
WBS element
Cost
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Summary
mySAP E&C provides a solution for
equipment management, covering
Internal Rental
Joint Ventures
Materials and Tools
Major Benefits
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Providing detailed information to your
equipment
Visibility of costs, revenues, down times,...
Better availability, improved utilization and
reduced maintainance cost
