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SAP B1 Purchase Order Workflow Guide

The document discusses various purchase documents in SAP B1, including purchase quotations, purchase orders, goods receipts, and invoices. It provides information on document dates, settings for printing and approval, and how each document affects warehouse quantities and financial values. It also addresses how to enter an order that needs to be sent to two different locations and explains the status of documents at each step of the purchase process.

Uploaded by

Bharat Chaudhari
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© All Rights Reserved
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3 views6 pages

SAP B1 Purchase Order Workflow Guide

The document discusses various purchase documents in SAP B1, including purchase quotations, purchase orders, goods receipts, and invoices. It provides information on document dates, settings for printing and approval, and how each document affects warehouse quantities and financial values. It also addresses how to enter an order that needs to be sent to two different locations and explains the status of documents at each step of the purchase process.

Uploaded by

Bharat Chaudhari
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd

Purchase

Some Initial Information and setting


Something about Dates
E.g. we created purchase quotation on paper 20-11-14 and on 2411-14 we enter it into sap b1 then and we payment date is 12-1214 then
Posting date- Date on which u entered data in sap software
(purchase order/quotation/GRPO/AP invoice) 24-11-14
Document date-Date on which document is created ( 20-11-14)
Due Date-Date on which payment is done(12-12-14)
Print setting
Imp print any document while adding (means if u creating
purchase order and u pressed add then it should printed
automatically)
Setting==> Admin-system inti-print preference-per
document tab
tick on when adding document print document

Purchase Request
Effect on warehouse and finance- no
Setting
Admin-sys inti-document setting Per document Tab
u can set alert and email sending from here. =>if GRPO or PO is
created

same setting in purchase request tab as below

PURCHASE ORDER
The purchase order (PO) is the document you provide to the vendor
specifying the items or services . It represents your commitment to
the vendor to purchase the items.
Effect on warehouse-order quantity increased so available item
quantity increased

Effect on finance-no (asset is not increased)


Setting
Admin-sys inti-document setting Per document Tab
1)

Purchase order approve setting

if we create purchase order then it need to approval ( compulsory)


user can approve it from Purchase order window-logistic tab-tick on
approved
CHECK =>more setting=> Administration- Approval procedure
2)

Purchase order Split

it used if we put order that have different warehouse and location then
that order automatically divided into suborder

(u can find both option tick [Link] order [Link] in purchase order
window-logistic tab)

GRPO- Good Receipt of Purchase Order


Effect on Warehouse-In stock item quantity increased
Effect on Finance - Value increased as asset increased

Question
How to put order which have same item and have to send at 2 dif
location.
e.g. purchase order
Mobile

50 quantity

2500 rs

Mobile

100
quantity

5000rs

what is efect of it on logistic tab address


Ans- no u can't do it
put 2 dif

Default
Warehouse
chinchawad
Default
Warehouse
chinchawad

But have
to send at
akurdi
Address
setup
question

Document Status as per step


Status @
creation

Status after
each step by
arrows

close
d

purcha
se
Reques
t

ope
n

open

purcha
se
quotati
on
purcha
se
order

ope

close
d

close
d

if GRPO is
created then

Goods
Return
close
d

alway
s

ope
n
ope
n

Good
Receipt
from po

close
d
if AP invoice
is created
then

Ap
Invoice
close

Ap
credit
memo

always
closed

if AP credit memo is
created then all document
status get closed except
purchase order status
changes to open

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