Estate Agent and Property Management System eProperty
INTRODUCTION
eProperty is an Estate Agent and Property Management System is a user friendly contact and property manager for real estate professionals. Save time and sell more by empowering to easily keep track of leads, manage listings, and market to new prospects. eProperty gives you a clear view of what is going on in your business and provides simple steps that your team can easily follow to help grow your business. ake your business to the ne!t level and stop wasting time with outdated or inefficient practices. eProperty has powerful search and match facility to match property with buyer by the selection parameter. "o more need for E!cel spreadsheets. #eep track of all your properties. eProperty has facilities to keep property related documents, images and automatically resi$es photos and creates thumbnails for you.. %isting properties couldn&t be easier. System user and easily list and update your properties information, register clients, vendor. %ist properties in minutes with intuitive forms and can set property images for particular property. 'ne of the most important steps in running a successful real estate business is effectively managing contacts and farming leads. (n built scheduler and alarm system will help you to remind your appointment and call back.
OBJECTIVE
Estate Agent ) Property Management System eProperty is complete end to end solution to cover all aspects of Estate Agent day to day activity and Property buying selling procedure for small and large organi$ation. he basic ob*ective of developing this pro*ect is+ Maintain client details line contact details, re,uired property details, client type like residential and commercial client. Price limit. Preference. Maintain property details, registration of property for sale includes property address, property description, price, facilities available. Store property floor plan, property documents. -reation of thumbnail of property images for brochure. .endor registration like vendor address, contact details, property details. Maintain history and log for each property viewing by clients, vendor,
Powerful match facilities for client with property and property with clients. /enerating offer letter and offer acceptance letter.
Maintain appointment scheduler for the user, automatically reminder facilities.
System must have transactional data, and all the update and delete operation must be recorded for audit purpose.
System has powerful logical access management in place, each user must be identified by login id and strict password policy is applied to secure the system
/enerate property thumbnail and details in html file to send client via email.
Property Management System Modu es
%ogin 0 .alidate user to login and access the system. Main Menu 0 .1isplay available options Property .Master 2egistration of property with all details -lient Master 2egistration of clients .endor 2egistration of Match Matching the property with clients with multiple parameters. 'ffer %etter /enerate offer letter. Appointment Set the appointment for specific date. Appointment scheduler and alarm. Property plan, property documents module. En,uiry Module log all en,uiries for lead purpose. 'utgoing -alls #eep all the logs and get the contact details. -hange Password -hange password. 3ser Master Manage system users.
Property Management System Bene!"ts
ype of property and features searching for. Match with properties for sale by number of bedrooms ) price criteria. 1isplay matched property details easily and ,uickly by one click. Enter Solicitor details. Enter Property for Sale details, Add 2oom descriptions. Add up to any nos of photos and property document per property Match property with potential buyers. Produce 1ocuments, contracts and marketing brochures with templates. %ist all viewings for property. 4uick Search for property details. Easy -onnection with 'utlook for send email from system. 1iarise all viewings by Agent and by 'ffice. -reate %etters 5 contracts easily using templates. 4uick Search off all records. System support keyword based advanced search facility to search the entire database at once and produce combined search results. 6ilter all views for easy record location Allow easy entry of Property and .endor details Powerful logical user management for security. Easy to use and impressive /3(. Auto spells checker facility to check spelling and suggest for changes while entering data by connecting MS 7ord spell checker.
Scope and Features
6rom an end0user perspective, the Property Management System Pro*ect consists of three functional elements+ Master Module, ransaction Modules and a Search and 4uery Module.
Master Modu es
Master module is developed to maintain property registration, floor plan and property images, maintain property document, client registration, vendor registration solicitor details, and user management. Property Reg"strat"on# his module is used to register new property details, their are two different types of forms for 2esidential property and commercial property, all property are registered with vendor or agent. (n property registration module system have spell checker facilities and having powerful search facilities which is include all fields. 3ser can view the property data one by one or all data in grid format also, sorting facilities also provided to view data in different direction. Property Do$ument+ System stores property related document in particular folder and mapped with property reference no for easy opening. 7e can edit property document in MS 7ord and can insert images floor plan from already saved images. % oor P an and Property Images+ (t stores property images and floor plan in disk with references of property references no, 3ser can store any number of scanned images, digital images to particular folder. his image is used to create property brochure or property thumbnail to give client. C "ent Reg"strat"on+ -lient registration module is used to register new clients who are looking for property, there are two types of clients like 2esidential and -ommercial, (t stores detail information about client like his personal details, contact details, property he looking for, his preferences and budget. his data is used to match the property from the database. 'ther facilities include in module like .iew all records, search and spell checker. Vendor Reg"strat"on+
.endor registration module is used to vendor) agent details like personal details, contact details, property details. 'ther facilities include in module like .iew all records, search and spell checker. So "$"tor Master+ his module is used to maintain solicitor) lawyer details it includes personal details and contact details. (t also has powerful search facilities which perform search for all available fields.
&og"n# 3ser must provide their user name and password to get access the system, system validate user name and password. After successful login system will captured login date, time and allow to accessing the main screen and menu options as per user type. Ma"n Menu# After successfully login system display main screen with available menu option to the user as per rights. (t also display user name, last logged in date, time in bottom of the screen.
User Master# he System Administrator can able to add, modify system users, and also set the login rights and privileges to particular system resources to particular user.
C'ange Pass(ord# 3ser can change his)her own password.
Transa$t"on Modu es
ransaction module is developed to perform various activities like match property with clients, maintain history for client, property and history. /enerating offer letter, print offer letter. Managing incoming and outgoing calls, Maintain appointment and diary. /enerating property thumbnail. Send email. Mat$' $ "ent ("t' propert"es# his module is used to match client re,uirement with register property, system has fle!ible options to select clients re,uirement and it search the database and
show all matched properties. 3ser can select individual properties and see the property document, set appointment or can send email to client from same window. Mat$' Property ("t' $ "ents# his module used to match property with registered clients, system has fle!ible options to select clients re,uirement and it search the database and show all matched properties. 3ser can select individual properties and see the property document, set appointment or can send email to client from same window. Property )"story# (t shows details transaction with date and time for selected property like property seen by client, email send to clients, phone to agent, and phone to clients. 1etails can be e!ported to te!t file for save, share or print. C "ent )"story# (t shows transaction details with date and time for selected client like property seen by client, email send to clients, phone to agent, and phone to clients. 1etails can be e!ported to te!t file for save, share or print. Vendor )"story# (t shows transaction details with date and time for selected vendor for his registered property like property seen by client, phone and email to vendor. 1etails can be e!ported to te!t file for save, share or print. O!!er &etter# (t creates offer letter for interested clients. (t includes all details like property and vendor, letter can print, saved and email to the client. O!!er A$$eptan$e &etter# his module is used to updated offer details, like it is confirmed, solicitor details. Con!"rmat"on# his module is used to view all the confirmed offer, it can be e!ported in Ms E!cel for report. Agent Outgo"ng P'one+
his module is used to keep track for all outgoing phone in respect with clients and vendor can maintain history for references, system automatically shows all contact details for selected reference no. In$om"ng P'one* En+u"ry+ his module used to keep record of all incoming call. And saved data for further process. Appo"ntment+ it shows all appointment for selected date, user can print the appointment or delete appointment. D"ary * Set appo"ntment+ 3ser can create new appointment and view the appointment, system has option to set the alarm for appointment. Property T'um,na" + System generate 8 M% page for properties with property images and all details like cost, location. his file can be saved and send client via email.
Sear$' * -uery Modu e
Search and 4uery module is used for the user, supervisor and management of Property Management System. he search and ,uery module will include the following features+ Sear$' Modu e+ System user can ,uery for particular clients, property and vendor. System has powerful ,uery builder module to search anything, he can creates ,uery to search the record from the database. (t shows all the related table and field, search condition. 3ser select table, field, condition and search sting and build his own ,uery. System shows search results in grid, user can open the record in registration form by double click it.
[Link]"/e Sear$'# System has uni,ue keyword based search engine, which allow user to search any thing from entire database, (t helps user when he not sure where to search, for e!ample if user want to search for 9A:A;<, this search will search for all table and all field for 9A:A;< and produce search results. Update 0ey(ord# his is used to generate keyword for perform e!tensive search.
OPERATIN1 ENVIRONMENT
)ard(are Re+u"rement Pro$essor RAM Pr"nter # # # All Pentium series => 2am ?Min.@ All A)7 and -olor
De/e opment Too s %ront End Ba$2 End # # .isual Aasic = MS0Access