Gme Hotel Booking System Manual: HOW TO INTEGRATE HBS TO THE HOTEL WEBSITE Page 2
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KatiaPellegrinGme Hotel Booking System Manual: HOW TO INTEGRATE HBS TO THE HOTEL WEBSITE Page 2
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Powered by AIThe Booking List function in the HBS serves to provide administrators with a comprehensive view of all booked guests. This function facilitates efficient management by allowing users to easily access and review booking details, ensuring accuracy in guest information and reservation statuses. In conjunction with other admin tools, it aids in managing current bookings, identifying possible errors, or making necessary updates, thus contributing to streamlined operations and improved customer service .
The HBS provides several administrative functions for managing products. Administrators can access these functions via the Admin Function's Main Menu, which includes options to add product categories ('ADD PRODUCT CATEGORY'), view all products ('PRODUCT LIST'), add new products ('ADD NEW PRODUCT'), edit selected products ('EDIT PRODUCT'), and manage product parts ('PRODUCT -> PART LIST' and 'PRODUCT -> EDIT PART'). Administrators must log in to the system via the ADMIN FUNCTION – LOGIN MODULE to access these capabilities, enabling them to efficiently manage various product-related tasks .
Administratively, the Hotel Booking System allows users to manage room availability and bookings through the Admin Function's Main Menu. The system provides functionalities for viewing current room availability, reserving rooms for online booking, and managing agent-allotted reservations. The 'Room Allotment' function handles room allocations by allowing administrators to choose start and end dates, select room allocation types, and choose specific rooms for the process. A successful allotment is confirmed by a message. Further, rooms can be reserved or unblocked using the 'ROOM UNBLOCKING' function wherein start and end dates are selected, followed by specific room selections for the process completion .
The HBS allows customization of reservation settings through its Booking System and Booking Settings functions within the ADMIN FUNCTION – MAIN MENU. Administrators can tailor factors such as room availability, allotment types, start and end dates for bookings, and product settings which include adding new product categories or parts. This enables hotels to align the system functionalities with their operational needs, offering flexibility in room management, pricing, and guest accommodations which can be adjusted dynamically depending on seasonality or changes in hotel policy .
In the HBS, room designation for guests is managed through the ADMIN FUNCTION – BOOKING CLEARANCE. Initially, administrators must use the 'Assign Room' link within the Make Booking function to assign rooms to guests. This involves selecting available rooms, inputting the check-in and check-out dates, and completing the necessary booking information. Upon a successful booking, the administrator can verify the assignment status, transitioning the guest from 'Assigning room' to 'Assigned' via a status change notification. This ensures the system accurately reflects all reservations and room designations .
In the Hotel Booking System, to handle idle sessions, a session timeout feature is implemented. After 20 minutes of inactivity, the system generates a prompt requiring the user to click 'OK' to refresh the current window and continue the booking process. This measure ensures that sessions do not persist indefinitely, reducing the risk of unauthorized access due to inactive sessions lingering. For users, this requires attentiveness as prolonged inactivity could result in session refreshes that may disrupt ongoing booking processes .
To integrate the Hotel Booking System (HBS) onto a hotel website, the first step is to register the hotel at the URL http://202.76.236.49/hbs/frmHBSRegistration.asp by filling out and submitting the required information. Once registration is approved, a unique Hotel Code is assigned, which is necessary for accessing HBS admin login and reservation systems. The next step is to modify and embed the provided IFRAME code into the hotel’s reservation page, ensuring that the correct 'cid' parameter is set to the assigned Hotel Code and adjusting the 'height' and 'width' parameters to fit the website’s design .
The HBS ensures a secure booking process through multiple layers of verification and user authentication. Initially, a unique Hotel Code is assigned upon successful registration, serving as an identifier for accessing both the HBS admin login and reservation systems. For user authentication, administrators must enter valid usernames and passwords to access the system, particularly the admin functions that manage bookings and product settings. Furthermore, security is maintained by setting session timeouts, prompting users to confirm and refresh their sessions after 20 minutes of inactivity, thus protecting against unauthorized access .
In the HBS, after reviewing the reservation details, customers can choose between PayPal, Moneybookers, or an alternative payment method if they have a credit card. After selecting the preferred payment mode, they click the 'PAY NOW' button to proceed. This payment step follows the information input and room selection stages of the booking process, effectively culminating the reservation with a payment confirmation .
The IFRAME code acts as the primary method for embedding the HBS reservation system onto the hotel's website. The parameters within this code can be adjusted to fit the specific design and layout of the hotel's website. Key parameters include 'cid' which must be set to the assigned Hotel Code, and 'height' and 'width' which should be adjusted to ensure the frame seamlessly integrates into the hotel's reservation page without disrupting the site's aesthetic or functionality .