Easy Guide to Operate your Computer

Table of Contents
Switch on-Switch off Computer ................................................................................3 Shutting Down the Computer ...................................................................................3 Internet ......................................................................................................................4 How to Connect to the Internet ................................................................................4 How to Open a Web-Site .........................................................................................4 e-Ticketing using IRCTC and INDIANRAIL ..........................................................7 How to Check ticket availability ..............................................................................7 How to Book the ticket ............................................................................................7 How to Cancel rail ticket .........................................................................................8 Booking Air Ticket on Spice Jet................................................................................9 e-mail........................................................................................................................ 10 How to Open your e-mail account..........................................................................10 How to Close your e-mail account .........................................................................10 How to Read an e-mail ..........................................................................................10 How to Open and Download and Attachment ........................................................10 Sending an e-mail with different features...............................................................11 Forwarding, Replying and Deleting an e-mail ........................................................12 Adding an Address in the Address - Book..............................................................12 Shifting Inbox-Outbox mails in the respective folders........................................... 13 Folder Structure ...................................................................................................... 13 Viewing folders .....................................................................................................14 Viewing folders .....................................................................................................15 Copy Files/Folders from 1 Folder to another..........................................................17 Taking Print Outs.................................................................................................... 17 Steps to See the Print Preview & Take Print Out of More than 1 page....................19 Seeing the Contents of a CD.................................................................................... 19 Seeing a Power-Point Presentation from a CD....................................................... 19 How to copy a file from a CD.................................................................................. 19 Storing a photo from a camera to the Computer ................................................... 20 How to remove the Camera or Pen drive ............................................................... 20 Scanning a Paper..................................................................................................... 20 Checking Memory Status of e-mail account........................................................... 21 Using Computer Calculator .................................................................................... 21

Switch on-Switch off Computer

1. In case no password is required, will show Desktop screen directly. 2. In case password is required, click on username, type password in white box and press enter key.

Shutting Down the Computer

1. Reach Start Menu at toolbar on bottom. Click on it, you will see Log Off sign and Turn Off sign. 2. Click on Turn Off, you will get for options including Turn Off sign. 3. Click on Turn Off and the computer will be shut.

Note: Windows is user friendly system. Follow its instructions to learn.

Internet
How to Connect to the Internet
1. In case, you have a dial-up connection, double click on the icon of the connection on the desktop. A new screen will appear showing Dial-Up. Click on dial button. It will show the following window.

After a few seconds, it will get connected, reflected by two small computer screens on right-hand bottom corner.

2. In case of broadband connection, you will automatically get connected to the internet as you switch on the computer.

General Information: Information including incoming e-mails are stored in server in number of Web Pages. Bundle of web pages on a particular subject is known as a Website. To access information through web-site, you need a program called Web Browser. Internet Explorer is a Web Browser.

How to Open a Web-Site

1. Reach Start-Menu present on the left-hand bottom corner.

2. Click on All programs followed by clicking on Internet Explorer icon.

3. The box of Address bar should be blank. If not, delete the content by pressing Backspace or Delete button. In the Window of Internet Explorer, type the address of the web site in the Address Bar, followed by pressing Enter.

Note: If you visit a website frequently, you can directly select its name from the drop down list of Address Bar.

e-Ticketing using IRCTC and INDIANRAIL

How to Check ticket availability
1. Open Internet Explorer by clicking on . 2. Type the web site address [Link] in the address bar followed by pressing the enter key. 3. You will see an option Trains Between Important Stations. 4. Fill up the destination station, Starting station, date of the journey, class of coach etc. Fill up the boxes and then press enter. 5. In the next window that opens, you will see a list of trains. Select the desired train by clicking on the button beside the train name. The button will turn to by clicking on it. Then click on Get Availability button. Select Tatkal Quota if you want before continuing. Note: In case you do not find the desired station in the list of given stations, click on Trains between Stations option present on the bottom of the page. But you need to know the code of the station for using that option.

How to Book the ticket

1. Open Internet Explorer by clicking on button. 2. Type the web site address [Link] in the address bar followed by pressing the enter key. 3. Type the username aquacare and password kanta and select Quick Book option by clicking on button beside quick book option by clicking on GO or pressing Enter key. 4. Fill up the given boxes including passenger and details of the train. In case you do not know the station code, click on the picture of Engine. 5. In the box Payment Options, click on the Gateway II option followed by clicking on Quick Book Button. 6. Fill the Credit Card details along with expiry date and CVV number followed by pressing Enter. 7. If the ticket gets booked successfully, it will open a new window and show Congratulations message. Click on Print button on the bottom of the page to print the ticket. Note: E-Ticket means the ticket that can be printed at home and I-Ticket means the ticket that will be delivered at home by post.

In case of I-Ticket, it will ask for address to deliver the ticket. Fill up those boxes also. WHILE BOOKING THE TICKET, PLEASE BE PATIENT AND NEVER PRESS BACK, FORWARD, STOP OR REFRESH BUTTON. TRICK: To quickly fill the drop down list or boxes, move from one box to another by pressing the TAB key of your keyboard and pressing the first letter of the name. For example, if you want to select Indore in the long list of Stations in the box, reach the box by pressing TAB key and simply press I.

How to Cancel rail ticket

1. Go to [Link] 2. Fill in username and password. 3. Click on Go . ( Note: Do not select Quick Book option.) 4. Plan my Travel screen will open. In the screen, reach left bottom by scrolling and click on Booked Tickets option under Booking History. 5. A new window will open with a single password box. Re-enter password followed by clicking on Go. You will see Booked Ticket History Window. 6. Select ticket to be cancelled among list of tickets by clicking on followed by clicking on Cancel E-ticket. 7. A new window will open showing the ticket details and showing a box for entering Driving License Number. Enter the number there and then click on Cancel E-ticket. button

Booking Air Ticket on Spice Jet

1. Open [Link]..com 2. Enter the username taparia aqua please note that there is a space between taparia and aqua. Enter the password atank followed by clicking on Sign-In. 3. You will see your profile. Click on Book a Flight under Spice Jet logo. 4. Fill the details of Journey followed by clicking on Next. 5. In the next window, select the desired flight by clicking on , select that

you agree to rules and pricing. Click Select and Continue , reconfirm booked details. 6. Click Select and Continue again. 7. It will show Traveler details. When traveling alone, select I am this traveler.

In case of more passengers, fill other details. You will see Choose Seat option. When you click on it, it shows the picture of an Airplane. Click to select the desired seat. Also follow the seat color legend. Press Confirm and Continue. 8. In the next window, press Credit Card details followed by clicking on Continue and Print.

e-mail
How to Open your e-mail account
1. Open Internet Explorer. 2. Type [Link] in the address bar, press Enter. 3. Under the Existing User box, you will see four boxes. Fill up those boxes with respectively User ID and Password. Note: To fill a box, you need to first click on the box to make the blinking cursor appear. 4. Press Log-In or Enter. 5. You will see Inbox Screen. 6. You will see a list of all incoming e-mails. At a time, the Inbox shows only 25 emails. To see next e-mails, click on Next. To go back to the previous page, click on Previous.

How to Close your e-mail account

Click on Sign-Out button followed by clicking on x on the right top corner.

How to Read an e-mail

1. Open Internet Explorer followed by opening your e-mail account. 2. In the Inbox screen, click on the Name of the sender in the list of E-mails to open the corresponding e-mail. Note: Whenever you fix the cursor click on a hyperlink, the arrow shape of cursor changes to hand.

How to Open and Download and Attachment

General Information: An attachment is a file (It can be letter, excel sheet, adobe pdf files, songs etc) which can be sent with an e-mail. To open the Attachment Open the Internet Explorer, followed by starting your e-mail. Open the message which contains the attachment. Reach the bottom of the page. It will show the name of the file that is attached with the e-mail. Click on the Download File option. A box will open. In the box, click on Open option.

1. 2. 3. 4. 5.

To save the Attachment 1. Use the above steps to reach the message 2. Click on the Download File option. 3. A box will open. In the box, click on Save option. 4. A second box will open. In this box, locate the folder where you want to store the file. If you are lost on the screen and dont see the My Computer option, click on Up button until you reach Desktop. Then click on the Save button. Note: If a message contains an attachment, on the top of the message, it will show a paper clip picture.

Sending an e-mail with different features

Steps to send an e-mail 1. Reach Internet Explorer and open your e-mail account. The Inbox screen will open. 2. Click on the Compose option present on the left side panel. It will open the compose screen. 3. Fill up the gaps as follows: In the TO box, fill up the e-mail ID of the recipients to whom, you want to send the mail. In the Subject box, type the subject. Fill the CC box with e-mail ID if you want to send a copy to someone and fill BCC box if you want to send a mail to someone secretly. (For more information about CC and BCC, please refer the topic CC AND BCC). Type the message in blank screen. Click on Send button.

Send message confirmation will appear. If the message is not delivered, you will automatically receive a message showing message not delivered.

How to Use Address Book Open Compose screen. Click on the blank box opposite to To, followed by clicking on Address Book option. A box of e-mail addresses will open. Select the address by clicking on beside the address. It will turn to . You can select more than one address also. Finally, reach the bottom of the page and click on Mail To button.

1. 2. 3. 4.

How to Attach a file to an e-mail Open the Compose screen. Click on Attach File button. A new box will open. Follow the three steps namely Browse , Attach File and Done. After you press done, it will bring you back to the compose screen,

Note: In the Inbox screen, always remember to select the box beside Save a Copy in Sent Items option before sending the mail. It helps you to save a copy of the sent mail for record purpose.

Forwarding, Replying and Deleting an e-mail

Forwarding an e-mail 1. 2. 3. 4. Reach Inbox screen. Open the message. Click on Forward option. You will see boxes asking for e-mail Id, and Subject. Fill up these gaps. If you wish to add message, do it and then click on Send button. Replying to an e-mail 1. 2. 3. 4. Reach Inbox screen. Open the message. Click on Reply option. Rest of the procedure is same as Forwarding an e-mail. Deleting an e-mail 5. Reach Inbox screen. 6. Select the message by clicking on the box beside the e-mail to be deleted and then click on the Delete button. You can also select more than one mails to be deleted and then press on delete.

Adding an Address in the Address - Book

1. 2. 3. 4. Reach Inbox screen. Refer Menu on left side and click on Address Book. Click on Add New Individual. Fill up only Nick Name and e-mail Address which has * sign.

5. Click on Add Address.

Alternative method This method can be used only if you receive an e-mail from a person and you want to add the e-mail id of that person in Address Book. To do so: 1. Reach Inbox. 2. Open the e-mail of which, you want to save the address. On the left side of Senders ID, there is an option Add to Address Book. Click on it. 3. A screen will open similar to the screen opening in Add New Individual. 4. If you want to change the nick-name, do so and then click on Quick-Add.

Shifting Inbox-Outbox mails in the respective folders

Reach Inbox, select mails by clicking , followed by opening Move To drop-down list. Select folder (out of drop down list), and click on Move button.

Folder Structure
This section describes the structuring of data inside your system. We know that there is a Main storage The Hard Disk and Alternative External Storage eg. Pen Drive, CD, DVD, or your Camera Chip for that matter (the pictures clicked are also files of pictures). To begin with, we have the Hard Disk, which is divided onto 2 drives (consider them as folders) C: and D:. The C Drive contains Operating System related files. We save our data in the D Drive. HARD DISK Internal Memory

C: Operating System

D: User Data

TAPAQUA

GIL

JASH

Now, for proper & convenient arrangement of data in our computer, we have the data saved in folders. Folders may contain files or further sub-folders and the hierarchy goes on. A file (a Word document (.doc), an Excel Worksheet (.xls), a Paint brush image(.bmp) or a Camera picture(.jpg)) is the final stage in the hierarchy. It is the actual container of data. Folders are only useful as shelves for that data. Hence, we can understand that a Folder may contain a combination of files or subfolders, but not vice versa. Tapaqua is a folder, which contains other folders like GIL and JASH. It may contain some files too. FOLDER

FOLDER

FOLDER

FILE

FILE

FILE

FOLDER

FOLDER

FILE

Viewing folders
1. Open MyComputer. 2. To view folders in the Left side panel, click on the FOLDER button of the upper toolbar. To remove this view, again click on the same button. There is a list of folders displayed in the left side panel. Here is the legend for the same : + This is a Folder, and contains further subfolder. (there is no indication of the files present. It may/ may not contain files. The Right side panel shows the detail of file+folders, both.) Click on the + sign, the subfolders will open and + will change to -. This is a Folder, and its subfolders are open underneath. When there is no sign infront of the folder, it means there is no further subfolder in that folder. It may/may not contain files. When you click on the name of the folder, eg. In the diagram, MyDocuments is in blue (we clicked on it), the internal folders as well as files are displayed on the right hand side panel. We can double click in the right side panel to open any file or folder.

Copy Files/Folders from 1 Folder to another

Well see how to copy a file from a source folder to a Destination Forlder. Here, a folder can be a Pen drive too. From MyComputer, we just have to click on the Pen Drive icon. Exercise : We will copy the folder JASH from TAPAQUA to Pen Drive. 1. Open MyComputer. 2. Go to the source folder, i.e., Tapaqua, which contains our folder to be copied, JASH. 3. Select JASH. Copy it ( Ctrl +C). 4. Minimize the window. 5. Open another Mycomputer window. 6. Go to the destination folder, i.e., browse to PenDrive and open that folder. 7. Paste the folder here, Press Ctrl +V. The folder has been copied.

Taking Print Outs

Steps to take a Print-Out: 1. Select Text (from Inbox, Incoming-Mails etc.) by pressing left click from top to bottom. Selected area will black out. 2. Press Ctrl + P. It will show the print window. 3. Select the option Selection as shown in the figure.

For a Word or Excel Document, the print window will look like this :

For an e-mail or a web page, the print window will look like this :

Steps to See the Print Preview & Take Print Out of More than 1 page
1. For a Microsoft Word/ Excel file, Select File option at top left corner. Will open File menu window. 2. Select Print Preview option and ascertain that the print out will be right or misaligned. If required, make the corrections and then click on press Ctrl+P. 3. Click on the number of pages you want to print. Also select the number of copies if you want. 4. Then click on Print button.

Seeing the Contents of a CD

Install disc, in disc slot in CPU (with print above), and then close it by clicking on the button. Double click My Computer icon on desktop, followed by double click on

icon. CD with scratch is usually not read/opened by Computer. Note: Normally after installing a CD, you automatically view its contents on screen. If it does not show the contents, then follow the above procedure.

Seeing a Power-Point Presentation from a CD

Start Computer, Install CD. Reach My Computer icon. Double click and reach CD icon. Open presentation by double clicking on the name. It will open the window of Microsoft Power Point. To continually view the presentation, press F5 key. To stop the presentation, press Esc button on the right top corner of the keyboard. To start from middle, click specific slide number (appearing on left margin side) followed by clicking screen icon. This will start the presentation from middle.

How to copy a file from a CD

Start Computer, Install CD. Reach My Computer icon. Double click and reach CD icon. Open it by double click. Right click on the name of the file/ folder to be copied and select copy option. Go to desktop and open My Computer. Reach the folder where you want to copy the file / folder and select paste.

Storing a photo from a camera to the Computer

Make sure your camera and laptop battery is charged. Connect Laptop port through cable with Camera. Switch on Power of Camera. It will display Sony MemoryStick G window. Select 1st option (Scanner and Camera Wizard) followed by clicking next. Pictures which are to be copied should be selected by mark followed by clicking Next. Repeatedly click on Next button until you reach the last screen of the Wizard where there is a button of Finish There, select Nothing option and click on Finish.

Note: By default, the pictures are stored in My Pictures, which is a sub-folder of My Documents.

How to remove the Camera or Pen drive

Double Click on Safely Remove Hardware option present on the right bottom corner of the screen. Double click on Sony DSC or such name for Pen drive name in the screen that appears. Another screen will open. In this window, click on OK. When the message appears It is safe to remove Hardware now at the bottom of the screen, remove the cable.

Scanning a Paper
Connect scanner Power Cable to Switch Board, and connect Scanner USB cable to CPU/Laptop at indicated port Place picture / page in scanner. Double click on scanner on desktop. It will display HP DIRECTOR . Click Scan Picture option. It will open HP SCANNING window, showing message warming-up lamp, followed by photo of the document/picture to be scanned. Select picture / text to be scanned by moving the squares on the dotted line. You can rotate or zoom the picture by the tools present on the left hand margin toolbar. Do not forget to adjust the Resolution between 100-150. This is helpful in reducing the size of file which helps in faster download. Having done the above procedure, click on Accept button.

You can see the Scanned picture by going to desktop, double clicking My Documents followed by double clicking My Pictures followed by double clicking the appropriate month. You can send this image through e-mail in the form of Attachment.

Checking Memory Status of e-mail account

1. Open Mail Box. 2. Single click Folders. 3. Reach bottom of the Folder page where total used KB is shown.

Using Computer Calculator

1. To convert same into MB using computer calculator, click Start-Menu present on the left-hand bottom corner. 2. Click on All programs followed by clicking on Accessories icon followed by clicking on Calculator. Note: While + and signs are regular in Computer calculator, division is shown by / and multiplication is shown by *.

General information: 1 bit = 0 or 1. 8 bits = 1 byte (or one character like a, b, c etc.) 1024 bytes = 1 kilobyte (KB) 1024 KB = 1 megabyte (MB) 1024 MB = 1 gigabyte (GB) 1024 GB = 1 terabyte (TB)