Enterprise Wide Information Systems
Instructor: Richard W. Vawter
University of Southern California
Objective
To discuss the use of the Accelerated SAP approach for conducting a rapid R/3 implementation To explain how the Accelerated SAP Roadmap is used to facilitate implementation. To identify the tools and accelerators used for performing ASAP. To discuss the integration of the Roadmap with the R/3 Reference Model and the Implementation Guide (IMG).
University of Southern California
Topics
Quick look at the Original R/3 Procedural Model Overview of the ASAP methodology The ASAP Roadmap The Implementation Assistant
University of Southern California
The R/3 Procedural Model
SAPs original implementation methodology.
Good for large, complex organizations looking to implement R/3 in stages.
Organization and Conceptual Design Detailed Design and System Set-Up
Establish Global Settings Quality Conceptual Design Check Establish Company Structure Establish Master Data Perform Final Test Create Interfaces and Enhancements Establish Reporting Establish Archiving Management Create Go - Live Plan Train Users
Preparations for Going Live
Productive Operation
Set Up System Environment Train Project Team Define Functions and Processes Design Interfaces and Enhancements
Quality Application System Check
Quality Production System Check
Project Preparation
Create Establish User System Documentation Administration
Support Productive Operation Optimize System Use
Establish Archiving Management
Perform Final Test
Set Up Production Environment
Transfer Data to Production System
Project Management System Maintenance and Release Upgrade
Copyright, SAP AG.
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The Procedure Model
The SAP core tool that describes the activities needed when implementing SAP. Its like a detailed project plan of all the steps and tasks involved during the implementation process.
Tools Business Engineering Customizing Basic Functions Procedural Module
Its useful for large, complex organizations wishing to implement R/3 in stages. However, this is being replaced with the Accelerated SAP method of implementation.
University of Southern California
Accelerated SAP
In 1996, SAP introduced Accelerated SAP. Better suited for medium sized companies looking at a Big Bang approach.
No As Is modeling as with the Procedural Model. ASAP is designed for a To Be implementation (re-engineering).
Simplicity and speed of ASAP approach is making this the implementation method of choice for many companies now.
University of Southern California
Topics
Quick look at the Original R/3 Procedural Model Overview of the ASAP methodology The ASAP Roadmap The Implementation Assistant
University of Southern California
Objectives of Accelerated SAP
An approach that results in a quick, cost effective implementation of R/3.
Minimizes the length of time between installation and start-up. Maximizes the utilization of SAP and customer resources. Incorporates a process oriented approach to implementation. Involves the user community. Results in a repeatable model that can be used with other implementations of R/3.
University of Southern California
What is contained within
The ASAP Roadmap:
A Step-by-step procedures and recommendations
Tools:
The ASAP Implementation Assistant:
A navigation tool for the Roadmap, questionnaires, templates, and check lists.
Q&A database for documenting requirements.
R/3 Business Engineer tools for creating the Business Blueprint (conceptual design) and for configuration.
R/3 Services and Training:
All the services are available for ASAP projects, including consulting, training, hotline, Early Watch, OSS, Info DB. University of Southern California
Accelerated SAP - The Implementation Solution
Implementation Assistant
Methodology
R/3 Business Engineer
Q&A Database
ASAP Roadmap Knowledge Corner BP Masterlist Accelerators
PC Based Tools Service
R/3 Resident Tools
Implementation Guide Reference Model
Profile Generator Change Request Management
Training & Education, InfoDB, SAPNet OSS Support, Quality Assurance
Class Discussion
ASAP is a Tool designed to speed up the implementation process. However, there are always other factors which could affect the speed of an implementation. Based upon your individual experience:
Name as many project accelerators as you can
Name as many project decelerators as you can
What are the top ten in each category?
University of Southern California
In Summary: Preconditions for Rapid Implementation
Clearly defined and stable project scope. Only reference based re-engineering. Implementation uses standard R/3 functions. Whole company fully committed
Committed management (steering committee) and fast decision making. Committed project team, competent, well-trained users and decision makers.
University of Southern California
Topics
Quick look at the Original R/3 Procedural Model Overview of the ASAP methodology The ASAP Roadmap The Implementation Assistant
University of Southern California
The ASAP Roadmap
Phase 1- Project preparation: initial planning and preparation.
Phase 2 - Business Blueprint: documentation of the business process requirements of the company.
Phase 3 - Realization: implement all business and process requirements based upon the business blueprint. Phase 4 - Final Preparation: complete testing, user training, system management and cut-over activities. Phase 5 - Go-Live & Support: transition from implementation to production.
University of Southern California
Key ASAP Deliverables from each phase:
Project Preparation Business Blueprint
Realization
Final Preparation
Go Live
1
Authorizations that will be req
2
Reports to be written
3
Business Process Master List
x x x x x
5
System Performance Evaluation
Project Plan Scope
Conversions to be made Req. Interfaces identified Bus. Processes identified Org. Structure defined A Working System
x x x x x
Business Process Procedures Test Cases
Reports written Interfaces established Conversion made
Test Plan Test mat. Go-Live Plan
Baseline Scope
End User Training Materials
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Example of Project Duration
PHASE
1 2 3
Pct
Project Preparation Business Blueprint Realization Baseline Final Configuration Integration Test Final Project Go Live & Support Total
12% 15% 46% 12% 13% 21% 19% 8% 100%
4 5
University of Southern California
Topics
Quick look at the Original R/3 Procedural Model Overview of the ASAP methodology The ASAP Roadmap The Implementation Assistant
University of Southern California
The Implementation Assistant
The Implementation Assistant (IA) is a PC based application made up of numerous tools and templates developed to support the ASAP implementation approach
The IA is the primary tool and framework for executing the ASAP methodology.
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Organization of the Implementation Assistant
Tree structure Search tool
ASAP Roadmap Implementation Accelerators Project Plan Question and Answer Database Issues Database Business Process Procedures
Knowledge Corner Glossary Help
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Organization w/in the Implementation Assistant
Phase Work Package Activity Task
How-To
Deliverable Who
Accelerators
Organization w/in the ASAP Roadmap
The structural organization of the ASAP Roadmap and the definitions for the Implementation Assistant are as follows:
Phase - the major organizational steps of the ASAP Roadmap Work packages - assigned to specific project teams Activities - assigned to specific team members Tasks
How Tos Accelerators & Tools
Phase Information
Phase level information consists of the purpose of the Phase, general instructions on how to complete it, and the work packages that are organized to complete the phase.
Purpose General Instructions
Work Packages
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Work Package Information
Work Package level information consists of the purpose of the work package and the activities that are organized to complete the Work Package.
Purpose
Activities
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Activity Information
Activity level information consists of the purpose of the Activity, general instructions on how to complete it, the trigger for starting this activity, the input needed, the expected results, and any templates or accelerators that can be used to complete the activity.
Trigger Input
Output Outcome Tool/Accelerator
University of Southern California
Task Information
Task level information consists of the purpose of the Task, the suggested procedure for completing the task, the personnel responsible, and any templates, accelerators, or How-Tos that can be used to complete the tasks.
Purpose
Task Procedure
Result(s) Role(s) Tool/Accelerator
University of Southern California
Accelerated SAP Tools and Accelerators
Implementation Assistant Roadmap
Tool: A self-contained appl. used to perform work packages, activities and larger tasks. Accelerator: Templates, models, questionnaires created with applications and used to perform smaller tasks or roles.
University of Southern California
Examples of ASAP Tools and Accelerators
Accelerators
Project Plans (MS Project or MS Excel) Cut-over Plan Template Products of the Knowledge Corner Business Process Procedures
Tools
SAP Concept Check Tool Question and Answer Database
Open Issues Database
Business Process Master List
University of Southern California
Implementation Assistant Example
Project task: Define the Organizational Structure of the client.
Phase - Phase 2: Business Blueprint
Work packages - Business Organization Structure Activities - Define Business Organization Structure Tasks
Schedule Organization Structure Workshop Distribute Organization Structure Guidelines Conduct Organization Structure Workshop Recommend and Approve Organization Structure
University of Southern California
Implementation Assistant Example (cont.)
Project task: Define the Organizational Structure of the client.
Tasks
Schedule Organization Structure Workshop Distribute Organization Structure Guidelines Conduct Organization Structure Workshop Recommend and Approve Organization Structure Conduct Session 1 Develop Org Structure Conduct Session 2
Procedure
Tools/ Accelerators
Q&A db Enterprise Area Scope Document Organization Structure Presentation Template
University of Southern California