REQUEST FOR PROPOSAL

SELECTION OF AGENCY FOR

OPERATIONALIZATION OF IDENTIFIED STATIC SOIL TESTING
LABORATORIES AND MOBILE SOIL TESTING LABORATORIES UNDER
ADMINISTRATIVE CONTROL OF THE DIRECTOR OF AGRICULTURE & FOOD
PRODUCTION, ODISHA

GOVERNMENT OF ODISHA
DEPARTMENT OF AGRICULTURE & FARMER EMPOWERMENT
(2026-27)

Page 2 of 72
 INDEX
SL. NO. DESCRIPTION PAGE

1 BIDDER DATA SHEET 5-6

2 SECTION-1: LETTER OF INVITATION (LOI) 7-9

3 SECTION-2: INFORMATION TO THE BIDDER 10-26

4 SECTION-3: TERMS OF REFERENCE 29-37

5 SECTION-4: TECHNICAL PROPOSAL SUBMISSION FORMS 38-55

6 SECTION-5: FINANCIAL PROPOSAL SUBMISSION FORMS 56-59

7 SECTION-6: ANNEXURES 60-72

Page 3 of 72
 DISCLAIMER
This Request for Proposal (RFP) is issued by the Director of Agriculture & Food
Production, Odisha under the Department of Agriculture & F.E, Government of
Odisha.
The information contained in this Request for Proposal document (“RFP”) or
subsequently provided to Bidders, whether verbally or in documentary or any other form by
on behalf of the Authority or any of their employees or advisors, is provided to Bidder on the
terms and conditions set out in this RFP and such other terms and conditions subject to
which such information provided. This RFP is not an agreement and is neither an offer nor
invitation by the Authority to the prospective Applicants or any other person.
The purpose of this RFP is to provide interested bidders with information that may be
useful to them in the formulation of their Proposals pursuant to this RFP. This RFP includes
statements, which reflect various assumptions and assessments arrived at by the Authority
in relation to the assignment. Such assumptions, assessments and statements do not
purport to contain all the information that each Applicant may require. This RFP may not be
appropriate for all persons, and it is not possible for the Authority, its employees or advisors
to consider the objectives, technical expertise and particular needs of each part who reads
or uses this RFP. The assumptions, assessments, statements and information contained in
this RFP, may not be complete, accurate, adequate or correct. Each Applicant should,
therefore, conduct its own investigations and analysis and should check the accuracy,
adequacy, correctness, reliability and completeness of the assumptions, assessments,
statements and information contained in this RFP and obtain independent advice from
appropriate sources.
Information provided in this RFP to the Applicants is on a wide range of matters, some of
which depend upon interpretation of law. The information given is not an exhaustive account
of statutory requirements and should not be regarded as a complete or authoritative
statement of law. The Authority accepts no responsibility for the accuracy or otherwise for
any interpretation or opinion on the law expressed herein.
The Authority, its employees and advisors make no representation or warranty and shall
have no liability to any person including any Applicant under any law, statute, rules or
regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss,
damages, cost or expense which may arise from or be incurred or suffered on account of
anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness,
reliability or completeness of the RFP and any assumptions, assessments, statements or
information contained therein or deemed to form part of this RFP or arising in any way in the
Selection process. The Authority also accepts no liability of any nature whether resulting
from negligence or otherwise, however caused arising from reliance of any Applicant upon
the statements contained in this RFP.
The issue of this RFP does not imply that the Authority is bound to select an Applicant or
to appoint the Selected Applicant, as the case maybe, for service and the Authority reserves
the right to terminate the entire selection process or reject all or any of the proposals without
assigning any reason whatsoever. The Director of Agriculture & Food Production, Odisha
under the Department of Agriculture & F.E, Government of Odisha shall be the sole and final
authority with respect to selection of a Consultant/ Agency through this RFP.

***********

Page 4 of 72
 BIDDER DATA SHEET
Sl. No. Particular Details
1. Director of Agriculture & Food Production, Odisha
Name of the Client under the Department of Agriculture & F.E, Government of
Odisha
2. Quality and Cost Based Selection
Method of Selection
(QCBS) Method
3. The Bidder shall download the RFP Document containing details
of scope of work, professional requirements and other
bidding parameters online from the website
Availability of RFP
[Link]. Alternatively, the Bidding Documents can
Document
also be viewed from the website [Link] and
[Link], for the sole purpose of viewing and it shall
not be entertained as valid download of the Bidding Documents
4. Date of Issue of RFP 12.08.2026
5. Deadline for Submission of
22.08.2026 up to 05:00 PM
Pre Bid Query
6. 31.08.2026 at 11:30 am
Venue-Board Room, Ground Floor, Krushi Bhawan,
Gopabandhu Marg, Bhubaneswar.
Virtual mode-Link will be shared to Bidders who are unable to
attend the physical meeting upon receipt of request in
Pre-Bid Meeting
soilhealthcell@[Link]
All queries received on or before 22.08.2026 up to 05:00 PM in
the Email: soilhealthcell@[Link] in MS Word format shall
be clarified, if necessary, through suitable amendment to the
RFP.
7. Publication of Pre-Bid
Clarification through 03.09.2026
Website
8. Last Date and Time for
submission of Bid (online in e 28.09.2026
procurement portal)
9. Last Date and Time for
submission of Technical Bid 03.10.2026 up to 05:00 PM
(Hard Copy)
10. Date of opening of
05.10.2026 at 11:00 AM
Technical Proposal
11. Date of Technical
09.10.2026 at 03:30 PM (indicative)
Presentation
12. Date of opening of
13.10.2026 at 03:00 PM (indicative)
Financial Proposal
Expected Date of
13 Commencement of Shall be intimated later
Assignment

10,000/- INR in shape of Demand Draft drawn in favour of

Bid Processing Fee “Establishment Officer-IV”, O/o the Director of Agriculture &
14.
(Non-Refundable) Food Production, Odisha, Bhubaneswar in any Scheduled
Commercial Bank payable at Bhubaneswar.

Page 5 of 72
 1,00,00,000/- INR in form of Insurance Surety Bond, account
payee demand draft, fixed deposit receipt, bank guarantee from
Earnest Money Deposit any of the scheduled commercial banks drawn in favour of
15.
(EMD) (Refundable) “Establishment Officer-IV”, O/o the Director of Agriculture &
Food Production, Odisha, Bhubaneswar” payable at
Bhubaneswar

Director of Agriculture & Food Production, Odisha,

KrushiBhawan ,Gopabandhu Marg, Bhubaneswar, PIN-751001
Address for Submission of
16. Telephone No- 0674- 2395532/
Proposal (Offline)
0674- 2391925

Online- through [Link]

However, the physical copy of Technical Proposal must reach
Mode of Submission of
17. the undersigned through Speed Post / Registered Post only in
Proposal
the designated address as mentioned in the RFP latest by
03.10.2026 upto 05:00 PM

Board Room no-1,

Place of Opening of Ground Floor, Krushi Bhawan, Department of Agriculture &
18.
Technical Proposal: Farmers Empowerment, Odisha, Gopabandhu Marg,
Bhubaneswar

Page 6 of 72
 SECTION: 1

LETTER OF INVITATION
(LOI)

Page 7 of 72
Page 8 of 72
Page 9 of 72
 SECTION: 2

INFORMATION TO THE BIDDER

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 A. Pre-Qualification/ Eligibility Criteria:
Bidders must confirm to the eligibility criteria given below and to this effect must
produce the required supportive documents/ information as indicated against each as part of
their technical proposal:
Sl. Eligibility Criteria Supporting Documents Required
No.

1 The Bidder must be a Company as Copy of certificate of Incorporation

registered under Indian Companies Act, / Registration of the bidder, GST,
1956 / 2013 or a Society registered under PAN relevant registration
The Societies Registration Act, 1860 or a document and details as per their
Trust registered under the Indian Trusts legal status. Should be registered
Act, 1882 or a Partnership Firm registered under GST Act. along with IT
under the Indian Partnership Act, 1932 or returns of last 5 consecutive FYs
a Limited Liability Partnership registered (i.e. FY, 2020-21,2021-22, 2022-23,
under The Limited Liability Partnership 2023-24 , & 2024-25 / EPF
Act, 2008. Consortium or Joint Venture is Registration Certificate/ ESI
not allowed. The Firms/Company must Registration Certificate
have been registered for a minimum
period of 5 years at least ending up to
March, 2026.
2 a)The bidder should have its Main/ Branch a)Evidence of having office at
Office located in the State of Odisha for a Odisha (Own Land record or Lease
minimum period of three years just prior Agreement with land records for
to the date of submission of bid, or minimum 3 years) just prior to the
b)If not, the bidder should submit a date of submission of bid ,or
declaration to open its main/branch office b) A self declaration in case of not
in the state of Odisha before signing of having office at Odisha
the agreement if awarded the contract and
it should continue during the entire
contract period.
3 The bidder should have an average Evidence of Annual Turn Over in
annual turnover of at least Rs.10.00 Cr or Tech A-3 certified by Chartered
more in any 3 FY during last 5 FYs (i.e. FY Accountant/ Company Auditor
2021-22, 2022-23, 2023-24 , 2024-25 &
2025-26).
4 The bidder must have experience in Copies of Work Orders / Contract
Running laboratories Document with Experience/ or
(Soil/Fertiliser/Pesticide/Water completion Certificate from the
quality/Seed etc) in the field of Agriculture concerned authority.
and allied sectors at least for 2 years The format enclosed in Tech A-5
during the last 5 years in collaboration and Tech B-3 (I) of the RFP to be
the Central Govt/ State Govt./ PSUs/ submitted with the Technical
Autonomous bodies/Co-operatives/ EAPs proposal.
etc. Period of consideration:(FY2021-
22,2022-23,2023-24 ,2024-25 2025-26 )

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5 The bidder must have executed minimum Copies of Work Orders / Contract
2 nos of projects during last 5 FY on Document with Experience/ or
Agriculture and allied sectors in completion Certificate from the
collaboration with the Central Govt/ State concerned authority.
Govt./ PSUs/ Autonomous bodies/Co- The format enclosed at TECH A-5
operatives/ EAPs etc. Period of and Tech B-3 (I) of the RFP to be
consideration (FY 2021-22, 2022-23, 2023- submitted with the Technical
24 ,2024-25 &2025-26 ) proposal.

6 The bidder must have executed minimum Copies of Work Orders / Contract
2 nos of projects related to Soil Health Document with Experience/ or
Management including Soil Testing completion Certificate from the
activities during last 5 FY in collaboration concerned authority.
with the Central Govt/ State Govt./ PSUs/ The format enclosed at TECH A-5
Autonomous bodies/Co-operatives/ EAPs and Tech B-3 (I) of the RFP to be
etc. Period of consideration (FY 2021-22, submitted with the Technical
2022-23, 2023-24 , 2024-25 & 2025-26) proposal.

7 The Bidder must have completed at least Copies of Work Orders / Contract
one lakh Soil Samples Analysis including Document with Experience/ or
Soil Health Card generation and completion Certificate from the
submission to concerned authority in any concerned authority.
one year during last 5 years in The format enclosed at TECH A-5
collaboration with Central or any State and Tech B-3 (I) of the RFP to be
Govt. Projects Central Govt/ State Govt./ submitted with the Technical
PSUs/ Autonomous bodies/Co-operatives/ proposal.
EAPs etc. Period of consideration:2021-
22,2022-23,2023-S24,2024-245& 2025-26
8 The bidders must have experience in Copies of Work Orders /
managing minimum 20 Nos of technical Engagement order /Contract
manpower with minimum qualification of Document with Experience/ or
BSc (Ag)/ BSc (Hort.)/BSc (Chemistry as a completion Certificate from the
Subject) in the projects currently concerned authority.
executed The format enclosed in Tech B-6
and Tech B-3 (II) of the RFP to be
submitted with the Technical
proposal.
9 The bidders must have experience in Copies of Work Orders /
managing minimum 70 Nos of non Engagement order /Contract
technical manpower with minimum Document with Experience/ or
qualification (Secondary Pass) in the completion Certificate from the
projects currently executed concerned authority.
The format enclosed in Tech B-6
and Tech B-3 (II) of the RFP to be
submitted with the Technical
proposal.
10 Applicant agency should not have been Self-Declaration by the authorised
blacklisted by Government of any state/ representative on the bidder’s
India/ other Government agencies and letterhead.
any Indian or International Organisation
and shall provide an affidavit to this
effect.

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 11 Bidder shall furnish an affirmative Self Declaration from the Bidder as
statement as to the existence of any per prescribed format
potential conflict of interest on the part of (TECH A-6)
the bidder due to prior, current or
proposed agreements,
Engagements or affiliations with the
Client.

B. Documents to be submitted along with TECHNICAL PROPOSAL (PART-A):

The bidders have to furnish the following documents duly signed in along with their
Technical Proposal:

i. Filled in Bid Submission Check List in original (Annexure-I)

ii. Covering letter (TECH A – 1) on bidder’s letterhead requesting to participate
in the bid process.
iii. Bid Processing Fee & Earnest Money Deposit (EMD) as applicable.
iv. Copy of Certificate of Incorporation/Registration
v. Copy of PAN
vi. Copy of Goods and Services Tax Identification Number(GSTIN).
vii. Copies of IT Return for the last five Financial years (FY 2021-22, 2022-23,
2023-24, 2024-25& 2025-26).
viii. General Details of the Bidder(TECHA–2)
ix. Financial Details of the bidder (TECH A – 3) along with all supportive
documents such as Balance Sheet and Income/Expenditure Statement duly
certified and signed by the bidder.
x. Power of Attorney (TECH A – 4) in favour of the person signing the bid on
behalf of the bidder.
xi. List of completed/on going assignments of similar nature(Past Experience
Details,TECH A–5) along with copies of contracts/ work orders/ experience
certificate/ completion certificate.
xii. Self Declaration regarding an affirmative statement as to the existence of any
potential conflict of interest on the part of the bidder due to prior, current, or
proposed agreements, engagements, or affiliations with the Client(TECH A –
6).
xiii. Undertaking for not having been black-listed by any Central / State
Government / Any other Autonomous Body / International & National
Organisation in the recent past.
NB: Bidders should submit the required supporting documents as mentioned above. Bids
not conforming to the eligibility criteria and non-submission of required documents
as listed above will lead to summary rejection of the bid. Submission of forged
documents will also result in rejection of the bid. Bidders are advised to study all
instructions, forms, terms & conditions and other information as mentioned in the
RFP Document. The proposal must be completed in all respect, indexed and hard
bound. Each page should be numbered and certified by the authorized representative.

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Failure to comply with the RFP requirements will result in outright rejection of the
proposal.
1. Bid Processing Fee:
The bidder must furnish, as part of technical proposal, the required bid processing fee
amounting to Rs. 10,000/- (Rupees Ten Thousand Only) in shape of DD/ BC from any
Scheduled Commercial Bank drawn in favour of “Establishment Officer-IV, O/o the
Director of Agriculture & Food Production, Odisha, Bhubaneswar” payable at
Bhubaneswar. Proposals received without bid processing fee will be out rightly rejected. For
the avoidance of doubt, no exemption from payment of Bid Processing Fee is permitted.
Further, a scanned copy of the DD/BC of payment of the above fee shall be uploaded by the
Bidder along with its Technical Bid on the [Link] portal and the hard copy of
the same shall also be submitted along with the physical submission of the Technical Bid.

2. Earnest Money Deposit (EMD):

The bidder must furnish, as part of the technical proposal, an Earnest Money Deposit (EMD)
amounting to Rs.1,00,00,000/- (Rupees One Crore Only) in form of Insurance Surety Bond,
account payee demand draft, fixed deposit receipt, bank guarantee with validity for a period
of forty-five days beyond the final bid validity period from any of the scheduled commercial
banks drawn in favour of “Establishment Officer-IV”, O/o the Director of Agriculture &
Food Production, Odisha, Bhubaneswar” payable at Bhubaneswar. The EMD of
unsuccessful bidders shall be refunded within 1 month from the date of award of Contract.
Further, a scanned copy of the above fee shall be uploaded by the Bidder along with its
Technical Bid on the [Link] portal and the hard copy of the same shall also
be submitted along with the physical submission of the Technical Bid.
The EMD of the successful bidder will be released only after furnishing the required
Performance security and signing of the Contract.
The EMD will be forfeited on account of the following reasons:
i. Bidder withdraws its proposal during the bid validity period as specified in the
RFP.
ii. Bidder does not respond to requests for clarification of its proposal.
iii. Bidder fails to provide required information during the evaluation process or is
found to be non-responsive or has submitted false information in support of its
qualification.
iv. If the bidder fails to
a. Provide clarifications
b. Agree to decisions of the contract negotiation meeting,
c. Sign the contract in time,
d. Furnish required Performance security.
v. Any other circumstance which holds the interest of the Client during the
overall selection process.
3. Validity of the Proposal:
Proposals shall remain valid for a period of 180 (One Eighty Days) from the date of opening
of the technical proposal. The Director of Agriculture & Food Production, Odisha
reserves the rights to reject a proposal valid for a shorter period as non-responsive and will
make the best efforts to finalize the selection process and award of the Contract within the
bid validity period. The bid validity period may be extended on mutual consent.

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 4. Pre-Bid Meeting:
A pre-bid meeting will be organized to address the queries relating to the overall selection
process and scope of the work. To this respect, bidders can submit their queries, as per the
prescribed format provided at (Annexure-III), to the Director of Agriculture & Food
Production, Odisha through e-mail to soilhealthcell@[Link] up to 22.08.2026 up to
05:00 PM from the level of the authorized representative of the bidder only. Any request for
clarification submitted beyond the above deadline will not be entertained during the
pre-bid meeting. The pre-bid meeting will be held on 31.08.2026 at 11:30 AM in the Board
Room, Ground Floor of Krushi Bhawan, Gopabandhu Marg, Bhubaneswar, Odisha.
Representatives (maximum up to 2 members from each bidder) with due authorization letter
will be allowed to attend the pre-bid meeting. Clarifications to the submitted queries will be
uploaded in the concerned website for information of the bidders. Any such clarification /
corrigendum shall be deemed to be part of this RFP. Request for alternation / change in
existing terms and conditions of the RFP will not be considered / entertained
thereafter.

5. Authentication of Proposal:
The proposal should be accompanied by a power-of-attorney in the name of the signatory of
the proposal as per the format TECH A- 4 as provided in the RFP.

6. Submission of Proposal:
The Technical bid complete in all respect must be submitted in both online mode i.e. at e-
procurement portal ([Link]) and offline mode at the specified address, date
and time as mentioned in the RFP. The physical copy of technical proposal submitted is only
for reference and to extract the original copy of Bid Processing Fee , EMD and others
,hence, if there is any difference between the offline (physical) and online versions of
the technical proposal, the version submitted through online mode shall prevail and
be treated as final. The Financial bid shall be submitted only through e-procurement portal
([Link]) on or prior to the last date of bid submission i.e. 28.09.2026.
The Authority shall not entertain any physical submission of the Financial Bid. Any physical
submission of the financial bid shall lead to the rejection of the bid as being non-
responsive.
The Director of Agriculture & Food Production, Odisha shall not be responsible for any
failure, malfunction or breakdown of the Portal during the Bidding Process, or for any sort of
delay or difficulties faced during submission of the Bid on the e- Procurement Portal. Also,
the Client is not responsible for any issues or delay or any consequence faced by the
bidders during offline submission. Submission of proposal through any other mode as
mentioned above shall not be accepted and will be out rightly rejected. Any Proposal
received after the deadline shall not be accepted and will be out rightly rejected.
The procedure for submission of the proposal is described below:

[Link] Proposal (PART–A) Original &(PART–B) Original

The Technical bid complete in all respect must be submitted in both online mode i.e. at e-
procurement portal ([Link]) and offline mode at the specified address, date &
time as mentioned in the RFP. If there is any difference between the offline (physical) and
online versions of the technical proposal, the version submitted through online mode shall
prevail and be treated as final. The documents uploaded in the e procurement portal should
be of proper resolution and clearly visible. Any blurred documents uploaded shall be
subjected to rejection of the proposal.
The envelope containing technical proposal (Physical Copy), i.e. two different parts, Part-
A and Part-B should be bound separately with no loose sheets & each pages of all the two
parts are page numbered along with index page and furnished inside one envelope and shall

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be SEALED AND SUPERSCRIBED as “Technical Proposal – Selection of Agency for
Operationalisation of identified Static Soil Testing Laboratories (STL) and Mobile Soil
Testing Laboratories (MSTL)”. The two different parts, i.e. Part-A and Part-B should be
bound together and furnished inside one envelope.
The technical envelope with proper labelling of following information in bold:

NAME OF THE ASSIGNMENT:

RFP NUMBER AND DATE:
NAME OF THE BIDDER:
DEADLINE FOR SUBMISSION OF BID:
NAME AND ADDRESS OF THE BIDDER:

6.2 Financial Proposal :

The Financial bid shall be submitted only through e-procurement portal
([Link]) on or prior to the last date of bid submission i.e. 28.09.2026.
The Authority shall not entertain any physical submission of the Financial Bid. Any physical
submission of the financial bid shall lead to the rejection of the bid as being non-responsive.
Financial bid will considered to be complete only if the Financial bid contains FIN-1 and FIN-
2 submitted by the bidder. The FIN-2 should contain duly filled in Table-1 and Table-2 only in
the same format as per RFP document. Bid with any mismatch in physical and financial
figure among the formats will lead to complete rejection of the bid in toto with no scope of
any clarification from the bidder.

6.3 Opening & Evaluation of the proposal:

The TECHNICAL PROPOSAL (Bid) will be opened online on the e-procurement portal
in the initial stage by the Client in presence of the bidder’s representatives at the location,
date and time specified in the Bidder Data Sheet. The Client will constitute a Screening
Committee to evaluate the proposals submitted by bidders. Only one representative with
proper authorization letter from the participating bidder will be allowed to attend the bid
opening meeting.
The FINANCIAL PROPOSAL (Bid) of the technically qualified bidders will be opened
after completion of technical evaluation stage by the Selection Committee formed. The
financial bids shall be opened online on the e-procurement portal. The date and time for
opening of the financial proposal will be intimated accordingly to the technically qualified
bidders well in advance.
The original copies of the Technical Proposal shall be uploaded in the “Technical
Proposal,” and the Financial Proposal in the “Financial Proposal” folder in e- procurement
portal.

7. Evaluation of Proposal:
A three stage process will be adopted as explained below for evaluation of the proposals:

7.1 Preliminary Evaluation (1st Stage): Preliminary evaluation of the proposals will be
done to determine whether the proposals are in order & complete and the requisite
documents have been properly furnished by the bidder or not. If there is any difference
between the offline (physical) and online versions of the technical proposal, the
version submitted through online mode shall prevail and be treated as final.
Submission of following documents / information will be verified:
i. Filled in Bid Submission Check List in Original (Annexure-I)
ii. Covering letter (TECH A–1) on bidder’s letterhead requesting to participate in
the selection process.

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 iii. Bid Processing Fee & Earnest Money Deposit (EMD) as applicable
iv. Copy of Certificate of Incorporation/Registration
v. Copy of PAN
vi. Copy of Goods and Services Tax Identification Number(GSTIN)
vii. Copies of IT Return for the last five Financial Years (FY-2021-22, 2022-23,
2023-24, 2024-25, and 2025-26).
viii. General Details of the Bidder (TECH A–2)
ix. Financial Details of the bidder (TECH A – 3) along with all supportive
documents as applicable duly signed as per the instruction.
x. Power of Attorney (TECH A – 4) in favor of the person signing the bid on
behalf of the bidder.
xi. List of completed assignments (Past Experience Details, TECH A – 5) along
with copies of contracts / work orders along with experience certificate/
completion certificate from previous clients.
xii. Self Declaration regarding an affirmative statement as to the existence of any
potential conflict of interest on the part of the bidder due to prior, current, or
proposed agreements, engagements, or affiliations with the Client (TECH A –
6)
xiii. Undertaking for not having been black-listed by any Central / State
Government / Autonomous bodies/ International & National Organisation in
the recent past.
xiv. Supporting documents as per the categories mentioned in the Evaluation of
Technical Proposal table (Section 2).
xv. All the pages of the proposal and enclosures are signed by the authorized
representative.
Any deviation from the prescribed procedures/ formats/ conditions/ requirements shall
result in outright rejection of the proposal. Bids with conditional offer shall be out rightly
rejected. All the pages of the proposal must have to be sealed and signed by the authorized
representative of the bidder.

2. Technical Evaluation (2nd Stage): Technical proposal will be opened and

evaluated for those bidders who qualify the preliminary evaluation stage.
Detailed evaluation process will be adopted for evaluation of the proposals.
The proposals will be evaluated as per the parameters vide Score Sheet as
below:

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 Evaluation of Technical Proposal
Sl. Criteria Measure Score Maximum Reference
No Score Clause
Average Annual Turnover (any 3 FY 10 Cr to 15 Cr 7 10 Pre-
during last 5 FY) More than Rs.15 Cr 10 eligibility
1
Criteria
Point No-3
Running Soil/Fertilizer/Pesticide/Water At least 2 years 2 10
quality/Seed etc. laboratory entities in Pre-
For every additional 1 Additional 1
collaboration the Central Govt/ State eligibility
2 year over 2 years, 1 marks for each
Govt./ PSUs/ Autonomous bodies/Co- Criteria
mark extra will be year, maximum
operatives/ EAPs etc. Point No-4
added maximum up to up to 8 marks
10 years
Experience of running Mobile Soil At least 2 years 2 10
Testing Laboratories /vans in
collaboration the Central Govt/ State For every additional 1 Additional 1 Pre-
3 Govt./ PSUs/ Autonomous bodies/Co- year over 2 years, 1 marks for each eligibility
operatives/ EAPs etc. mark extra will be year, maximum Criteria
added maximum up to upto 8 marks Point No-
10 years 4
No of Central or State Govt. Projects on At least 2 projects 2 10
agriculture and allied sector executed in Pre-
For every additional 1 Additional 1
collaboration with the Central Govt/ eligibility
4 project over 2 marks for each
State Govt./ PSUs/ Autonomous Criteria
projects, 1 mark extra project,
bodies/Co-operatives/ EAPs etc. Point No-5
will be added maximum maximum up to 8
up to 10 projects marks
No. of projects executed related to Soil At least 2 projects 2 10
Health Management including Soil Pre-
For every additional 1 Additional 1
Testing activities in collaboration with eligibility
5 project over 2 marks for each
the Central Govt/ State Govt./ PSUs/ Criteria
projects, 1 mark extra project,
Autonomous bodies/Co-operatives/ Point No-6
will be added maximum maximum up to 8
EAPs etc..
up to 10 projects marks
Total No. of Soil Samples Analysis At least 1 lakhs 5 10
completed and Soil Health Card
generated and submitted to concerned More than 1 lakhs to 2 8 Pre-
authority in any one year during last 5 lakhs eligibility
6 More than 2 lakhs 10
years in collaboration with Central or Criteria
any State Govt. Projects Central Govt/ Point No-7
State Govt./ PSUs/ Autonomous
bodies/Co-operatives/ EAPs etc.
Technical manpower available or At least 20 Nos 2 5
engaged in existing projects or to be Pre-
21 Nos to 30 Nos 3 eligibility
7 engaged with the bidder (minimum
[Link]. (Ag.)/ [Link]. (Hort.)/ [Link]. (with More than 30 Nos 5 Criteria
Chemistry as a subject) Point No-8

Managing Non Technical manpower Atleast70 Nos 2 5 Pre-

available or engaged in existing eligibility
8 projects or to be engaged with the Criteria
bidder (Minimum Secondary Passed) 71 Nos to 90 Nos 3 Point No-9
More than 90 Nos 5
TOTAL 70

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 9 Technical Presentation 30
Grand Total 100

*NB: For Criteria at point No1, 2 & 3 every completed 12 months period will be considered
as one year and for rest of the period exceeding six months will be considered as one
year and less than six months will be ignored.

Bidders who secure minimum 49 marks from the total (70 marks) in the
technical proposal will be called for technical presentation.

Soil Health Management Expert or any Authorized Personnel of the agency will make a
presentation on behalf of the Bidder before the Client during the technical evaluation stage.
The objective of the presentation is to enable the Client to evaluate the bidders about their
understanding and preparedness for the proposed assignment. Clarifications, if any, as
required by the Client will also be discussed during the meeting. The detailed schedule along
with an outline for presentation will be intimated to the concerned bidders before 5 days from
the date of technical presentation. The evaluation of technical presentation will be based on
the following criteria:

a. Understanding of scope of the project- 10 marks

b. Strategy/Methodology/Work Plan/Road map of the project- 10 marks
c. Deliverables, Innovation, Question & Answer- 10 marks
The organization/agency whose technical evaluation secures a score minimum
qualifying mark of 70 in the technical evaluation stage will be technically qualified for
opening of the financial evaluation. The date of opening of the financial proposals of the
technically qualified organization/agency will be intimated later. Accordingly, the
organization/agency should make themselves available for the same.

7.3 Financial Evaluation (3rd stage):The financial proposals of the technically qualified
bidders only shall be opened at this stage through the e-procurement portal in the presence
of the bidder’s representative who wishes to attend the meeting with proper authorization
letter. The name of the bidder along with the quoted financial price will be announced during
the meeting.
8. Evaluation Process:
QCBS method will be applied for selection of the Professional Agency. In deciding the
final selection of the Organization/Agency, the technical quality of the proposal will be given
a weightage of 70% on the basis of criteria for evaluation. The price bids of only those
Organization/Agency who qualify technically will be opened. The proposal with the lowest
cost will be given a financial score of 100 and the other proposal given financial scores that
are inversely proportional to their quoted prices. The financial proposal shall be allocated a
weightage of 30%.
For working out the combined score, the Client will use the following formula:
Evaluated Bid Score: (0.7 x 100 x T/T (high)) + (0.3 x 100 x C (Low)/C),
Where, T stands for Total marks obtained in technical proposal, T(high) stands for
highest marks obtained in technical proposal,
C stands for Evaluated Bid Price of the Bidder, C (Low) stands for Lowest of the
evaluated bid prices among the responsive bids.

Page 19 of 72
The proposals will be ranked in terms of total points scored. The proposal with the highest
total points (H1) will be considered for award of contract and will be called for negotiations, if
required.
Example: If in response to this RFP, three proposals, A, B & C were received and the
Selection Committee awarded them 75, 80 and 90 marks respectively, all the three
proposals would be technically suitable. Then the following points for technical proposals
may be given:
Proposal A: 100X75/90 = 83.33 points
Proposal B: 100X80/90 =88.88 points
Proposal C: 100X90/90= 100 points
Further, if the quoted price of proposals A, B & C were Rs.120, Rs.100 &Rs.110
respectively, then the following points for financial proposals may be given:
Proposal A: 100X100/120 = 83 points
Proposal B: 100X100/100 =100 points
Proposal C: 100X100/110= 91 points
In the combined evaluation, the process would be as follows:
Proposal A: (0.7 X 83.33) + (0.3 X 83) =83.231
Proposal B: (0.7 X 88.88) + (0.3 X 100) =92.216
Proposal C: (0.7 X 100) + (0.3 X 91) = 97.3
Proposal C would be considered the H1 and would be recommended for negotiations,
if considered necessary for approval.
From the time the proposals are opened to the time the contract is awarded, the
Organization/Agency should not contact the Client on any matter related to its Technical
and/or Financial Proposal. Any effort by Organization/Agency to influence the Client in the
examination, evaluation, ranking of Proposals, and recommendation for award of contract
may result in the rejection of the Organization/Agency’s proposal. The Client may cancel the
bid and reject all proposals without assigning any reasons at any stage of the tender
process.
9. Performance security:
Within 15 days of notifying the acceptance of proposal for the award of Contract/signing of
agreement with the client, the qualified bidder shall have to furnish a Performance security
amounting to 5% of the contract value including GST applicable from a Scheduled
Commercial Bank situated in Bhubaneswar in favour of “Establishment Officer-IV, O/o the
Director of Agriculture & Food Production, Odisha, Bhubaneswar”, as per the format at
Annexure-IV, for a period of 60 days beyond the entire contract period (i.e. performance
security must be valid from the date of effectiveness of the contract to a period of 60 days
beyond the contract period) as its commitment to perform services under the contract.
Failure to comply with the requirements shall constitute sufficient grounds for the forfeiture of
the performance security. The performance security shall be released immediately after
three months of expiry of Contract provided there is no breach of Contract on the part of the
qualified bidder. No interest shall be paid on the performance security.
10. Contract Negotiation:
Contract Negotiation will be held at a date, time and address as intimated to the selected
bidder. The invited bidder will, as a pre-requisite for attendance at the negotiations, confirms
availability of all the proposed staff for the assignment. Representative conducting
negotiations on behalf of the bidder must have written authority to negotiate and conclude a
contract. Negotiation will be performed covering technical and financial aspects, if any, and
availability of proposed professionals etc.
11. Award of Contract:
After completion of the contract negotiation stage, the Client will notify the successful
bidder in writing by issuing an offer letter for signing the Contract and promptly notify all
other bidders about the result of the selection process. The successful bidder will be asked

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to sign the Contract after fulfilling all formalities after approval of Govt. After signing of the
Contract, no variation or modification of the terms of the Contract shall be made except by
written amendment signed by both the parties. The Contract would be valid for three years
from the date of signing of agreement subject to annual review on satisfactory
performance. The annual target of analyzing 3.40 lakhs will be applicable and payment will
be made accordingly. Sub-contracting is not allowed under this assignment under any
circumstances.

12. Conflict of Interest:

Conflict of interest exists in the event of: (i) conflicting assignments, including
implementing, providing consultation, monitoring and evaluation/environmental assessment
of the same scheme / project at a different level by the eligible bidder; (ii) Consultants,
agencies or institutions (individuals or organisations) who have a business or family relation
with officials of the Client directly or indirectly; and (iii) practices prohibited under the anti-
corruption policy of the Government of India and Government of Odisha. The bidders are to
be careful so as not to give rise to a situation where there will be any conflict of interest with
the Client as this would amount to their disqualification and breach of contract.
13. Disclosure:

a. Bidders have an obligation to disclose any actual or potential conflict of interest.

Failure to do so may lead to disqualification of the bidder or termination of its
contract.
b. Bidders must disclose if they are or have been the subject of any proceedings (such
as blacklisting) or other arrangements relating to bankruptcy, insolvency or the
financial standing of the Bidder, including but not limited to appointment of any officer
such as a receiver in relation to the Bidder’s personal or business matters or an
arrangement with creditors, or of any other similar proceedings.
c. Bidders must disclose if they have been convicted of, or are the subject of any
proceedings relating to:
 a criminal offence or other serious offence punishable under the law of the
land, or where they have been found by any regulator or professional body to
have committed professional misconduct;
 corruption including the offer or receipt of an inducement of any kind in
relation to obtaining any contract;
 failure to fulfill any obligations in any jurisdiction relating to the payment of
taxes or social security contributions.

14. Anti-corruption Measure:

a. Any effort by Bidder(s) to influence the Client in the evaluation and ranking of
financial proposals, and recommendation for award of contract, will result in the
rejection of the proposal.
b. A recommendation for award of Contract shall be rejected if it is determined that the
recommended bidder has directly, or through an agent, engaged in corrupt,
fraudulent, collusive, or coercive practices in competing for the contract in question.
In such cases, the Client shall blacklist the bidder either indefinitely or for a stated

Page 21 of 72
 period of time, disqualifying it from participating in any related bidding process for the
said period.
15. Language of Proposals:
The proposal and all related correspondence exchanged between the bidder and the Client
shall be written in the English language only. Supporting documents and printed literature
that are part of the proposal may be in another language provided they are accompanied by
an accurate translation of the relevant passages in English with self-certification for
accuracy, in which case, for the purposes of interpretation of the Proposal, the translated
version shall govern.

16. Cost of bidding:

The Bidder shall bear all costs associated with the preparation and submission of its
proposal. The Client shall not be responsible or liable for those costs, regardless of the
conduct or outcome of the bidding process. Bidder/s are not allowed to submit more than
one proposal under the selection process. Alternate bids are also not allowed.

17. Proposal Forms:

Wherever a specific form is prescribed in this Request for Proposal (RFP) document, the
Bidder shall use the form to provide relevant information. If the form does not provide space
for any required information, space at the end of the form, additional sheets shall be used to
convey the required information. For all other cases, the bidder should design a form to hold
the required information. Any deviation to the prescribed format of the RFP results in
rejection of the proposal.

18. Local Conditions:

Each bidder is expected to become fully acquainted with the local conditions and factors,
which may affect the performance of the contract and/ or the cost. The bidder is expected to
know all conditions and factors, which may have any effect on the execution of the Contract
after issue of letter of Award. The client shall not entertain any request for clarification from
the bidder regarding such local conditions. It is the bidder‘s responsibility that such factors
have been properly investigated and considered before submitting the Proposal. No claim,
whatsoever, including that for financial adjustment to the Contract awarded under the
bidding document will be entertained by the Client. Neither any change in the time schedule
of the Contract nor any financial adjustments arising thereof shall be permitted on account of
failure of the bidder to know the local laws/ conditions. The Bidder is expected to visit and
examine and study the location of Government offices and its surroundings and obtain all
information that may be necessary for preparing the Proposal at its own interest and cost.

19. Legal Jurisdiction:

All legal disputes are subject to the jurisdiction of civil court of Bhubaneswar only.

20. Governing Law and Penalty Clause:

The schedule given for delivery is to be strictly adhered to in view of the strict time schedule.
Any unjustified and unacceptable delay in delivery shall render the bidder liable for liquidated
damages and there after the Client holds the option for cancellation of the contract for
pending activities and complete the same from any other agency. The Client may deduct
such sum from any money from their hands due or become due to bidder. The payment or
deduction of such sums shall not relieve the bidder from his obligations and liabilities under

Page 22 of 72
the contract. The rights and obligations of the Client and the bidder under this contract will
be governed by the prevailing laws of Govt. of India.
Penalty will be imposed on the agency in the year end if:-
 Failure to test targeted samples annually or periodically as per SOP shall invite a
penalty of fees due to the Agency.
 Failure to test all the parameters as agreed upon shall invite a penalty as under-
PENALTY TO BE IMPOSED FOR NOT FULFILLING THE ASSIGNED TARGET OF
ANALYSIS
(10,000 Nos. /LABORATORY/YEAR) FOR STATIC STLs
Compulsory no. of <5000 5001 6001 7001 8001 >9000
parameters to be to to to to
tested
6000 7000 8000 9000
12 25% 20% 15% 10% 5% 0%
PENALTY TO BE IMPOSED FOR NOT FULFILLING THE ASSIGNED TARGET OF
ANALYSIS
(5,000 Nos. /LABORATORY/YEAR FOR MOBILE STLs)
Compulsory no. of <2500 2501 to 3001 to 3501 to 4001 to >4501
parameters to be 3000 3500 4000 4500
tested
12 25% 20% 15% 10% 5% 0%
 The penalty percentage will be adjusted proportionately to the respective range.
 Failure to provide appropriately qualified personnel and replacements if any within
the agreed upon time frame shall also invite. The period for which the agency fails to
provide appropriate personnel beyond the stipulated time limit will invite penalty for
deduction of amount from the said period.
 Causing deliberate damage to infrastructure or equipments shall also be liable for
penalty as decided by a technical committee.

21. Confidentiality:
Information relating to evaluation of proposals and recommendations concerning awards
shall not be disclosed to the bidders who submitted the proposals or to other persons not
officially concerned with the process, until the publication of the award of contract. The
undue use by any Agency of confidential information related to the process may result in
rejection of its proposal and may be subject to the provisions of the Client’s antifraud and
corruption policy. During the execution of the assignment except with prior written consent of
the Client, the Agency or its personnel shall not at any time communicate to any person or
entity any confidential information acquired in the course of the contract. Any effort by the
bidder to influence during the proposal evaluation stage may result in the rejection of the
proposal.

22. Amendment of the RFP Document:

At any time before submission of proposals, the Client may amend the RFP by issuing
an addendum/corrigendum through Department of Agriculture & Farmers Empowerment,
Odisha website [Link] [Link] and
[Link]
Any such addendum/ corrigendum will be binding on all the bidders. To give bidders
reasonable time in which to take an addendum/corrigendum into account in preparing their
proposals, the Client may, at its discretion, extend the deadline for the submission of the
proposal.

Page 23 of 72
 23. Client’s right to accept any proposal and to reject any or all proposal/s
The Client reserves the right to accept or reject any proposal, and to annul or amend the
bidding / selection / evaluation process and reject all proposals at any time prior to award of
contract, without assigning any reason there of and thereby incurring any liability to the
bidders. Misrepresentation/improper response by the bidder may lead to the disqualification
of the bid. If such disqualification/rejection occurs after the proposals have been opened and
the highest ranking Applicant gets disqualified/rejected, then the client reserves the right to
consider the next best bidder, or take any other measure as may be deemed fit in the sole
discretion of the Client, including annulment of the selection Process.
24. Copyright, Patents and Other Proprietary Rights:
Agriculture & Farmers Empowerment Department, Government of Odisha shall be entitled to
all intellectual property and other proprietary rights including but not limited to patents,
Copyrights and trademarks, with regard to documents and other materials which bear a
direct relation to or are prepared or collected in consequence or in the course of the
execution of this contract. At the Client’s request, the Agency shall take all necessary steps
to submit them to the Client in compliance with the requirements of the contract.

25. Replacement of Key Personnel:

The Key professionals/ Technical personnel to be deployed under this contract must be
dedicated in nature. No replacement of resources is allowed within the lock-in period of 1
Year from the date of effectiveness of the contract. The Client will not normally consider
substitutions during contract period unless both the parties agree that such substitutions
unavoidable, and for reasons such as death or medical incapacity which is really beyond the
control of bidder. The Client also reserves the right to request the Agency to replace the
deployed key personnel/ Technical Personnel if they are not performing to a level of
satisfaction of the Client. After written notification, the Agency will provide CV of appropriate
candidates (1:3) within Fifteen (15) days for review and approval. The Agency must replace
the Technical personnel within Fifteen (15) working days from the date of approval of
replacement. If one or more key personnel become unavailable / leave the project for any
reason mid-way under the contract, the Outsourcing Agency must notify the Client at least
fourteen(14) days in advance, and obtain the approval prior to making any substitution. In
notifying the Client, the Agency shall provide an explanation of circumstances necessitating
the proposed replacement and submit justification and qualification of replacement
personnel in sufficient detail to permit evaluation of the impact on the engagement. Any
proposed substitute shall have equivalent or better qualifications and experience than the
original candidate and must be submitted to the Client within 15 days of departure of original
professional. In case of substitution of key personnel, the Client reserves the right to
examine/ assess personnel proposed to be provided as replacement/ change.
Frequent change / Replacement of Experts from the Agency side will lead to imposition of
penalty as decided by the Client. In case there is a gap in replacement of any personnel,
exceeding 15 days, deduction from the contact value proportionate to the remuneration
provided for that period by the agency.
26. Force Majeure:
For purpose of this clause, ‘’Force Majeure’’ means an event beyond the control of the
agency and not involving the agency’s fault or negligence and not foreseeable. Such events
may include, but are not restricted, wars or revolutions, fires, floods, riots, civil commotion,
earthquake, epidemics or other natural disasters and restriction imposed by the Government
or other bodies, which are beyond the control of the agency, which prevents or delays the
execution of the order by the agency. If a Force Majeure situation arises, the agency shall
promptly notify Client in writing of such condition, the cause thereof and the change that is
necessitated due to the condition. Until and unless otherwise directed by the Client in writing,

Page 24 of 72
the Agency shall continue to perform its obligations under the contract as far as is
reasonably practical, and shall seek all reasonable alternative means for performance not
prevented by the Force Majeure event. The agency shall advise Client in writing, the
beginning and the end of the above causes of delay, within seven days of the occurrence
and cessation of the Force Majeure condition. In the event of a delay lasting for more than
one month, if arising out of causes of Force Majeure, Client reserve the right to cancel the
contract without any obligation to compensate the agency in any manner for what so ever
reason.
27. Arbitration:
The Client and the agency shall make every effort to resolve amicably, by direct negotiation,
any disagreement or dispute arising between them under or arising from or in connection
with the contract. Disputes not so resolved amicably within 30 days of receipt of notice of
such as a dispute shall be resolved by a sole arbitrator nominated by the Principal Secretary
to Govt., Department of Agriculture & Farmers Empowerment, Government of Odisha. The
arbitration proceedings shall be governed in all respects by the provision of the Indian
Arbitration and Conciliation Act, 1996 and the rules there under and any statutory
modification or re-enactment, thereof. The arbitration proceeding shall be held in
Bhubaneswar only.

28. Disqualification of Proposal:

The proposal of the bidder is liable to be disqualified in the following cases as listed below:

1. Proposal submitted without Bid Processing Fee & EMD as applicable

2. Proposal not submitted in accordance with the procedure and formats as
prescribed in the RFP
3. During validity of the proposal, or its extended period, if any, the bidder
increases his quoted prices
4. Proposal is received in incomplete form or Proposal is received after due date
and time for submission of bid
5. Proposal is not accompanied by all the requisite documents/ information
6. A commercial bid submitted with assumptions or conditions
7. Bids with any conditional technical and financial offer
8. If the bidder provides any assumptions in the financial proposal or qualifies
the commercial proposal with its own conditions, such proposals will be
rejected even if the commercial value of such proposals is the lowest / best
value
9. Proposal is not properly sealed or signed
10. Any deviation in the technical and financial proposal
11. Proposal is not conforming to the requirement of the scope of the work
12. Bidder tries to influence the proposal evaluation process by
unlawful/corrupt/fraudulent means at any point of time during the bid process
13. If any of the bid documents (including but not limited to the hard and
soft/electronic copies of the same, presentations during evaluation,
clarifications provided by the bidder), excluding the commercial bid, submitted
by the bidder is found to contain any information on price, pricing policy,
pricing mechanism or any information indicative of the commercial aspects of
the bid;
14. Bidders or any person acting on its behalf indulges in corrupt and fraudulent
practices
15. Failure to agree with terms and conditions of the RFP
16. The quoted professional fee not within the prescribed limit of the RFP.

Page 25 of 72
 17. Any other condition/ situation which holds the paramount interest of the client
during the overall selection process.
29. Termination of contract
The selected agency/consortia can be terminated if,

1. Become insolvent or
2. Become bankrupt or incapacitated for more than 30 days or
3. Himself or his office bearer involved in any criminal offence or
4. Breaches conditions of the agreement and misrepresents facts and data or
5. Performance of the agency does not cater to the requirement of
the Programme or
6. Is blacklisted by any Govt. or any other Agency or
7. Fails to engage prescribed and qualified Technical Staff or
8. Any other terms & conditions as mentioned in the MoU.

30. Conditions for Blacklisting

The Agency/selected Agency will be blacklisted for 3 years or less as would be decided by
appropriate authority if found,

1. Involvement in any sort of tender fixing or

2. Persistent and intentional violation of important conditions of contract or
3. Submission of false/fabricated/forged documents for consideration of tender.

Page 26 of 72
 SECTION: 3

TERMS OF REFERENCE

Page 27 of 72
 A. INTRODUCTION-
The State has 61.80 lakh hectares of cultivated area with a cropping intensity of
157%. Intensive agriculture practiced in the modern days associated with nutrient mining
and imbalanced use of chemical fertilizers coupled with an uncontrolled water regime has
led to large scale deterioration of soil health. Around 70% of our soils are acidic in reaction
with 13 lakh hectares having pH= <5.5 which affects plant nutrition. Besides, around 4.00
lakh hectares is exposed to saline inundation and 3.75 lakh hectares to submergence
equally impacting the availability of plant nutrients due to fixation and/ or leaching losses. In
order to enhance production and productivity of different crops in a sustainable manner
these soils need to be managed scientifically.
Both, the Central and State Government have a mandate of improving agricultural
production & productivity through judicious use of chemical fertilizers and adoption of
sustainable soil health management practices. With this backdrop, soil/ fertilizer testing has
an important role to play which has impact on maintaining/ improving soil health through
application of balanced nutrient in form of major, secondary and micro nutrients and
minimizing use of chemical fertilizers at one hand and practicing integrated nutrient
management through application of organic manures and fertilizers on the other.
B. OBJECTIVE-
The State has 48.66 lakh operational holdings as per Agriculture Census 2015-16. In
the event of farmers practicing intensive cultivation it becomes imperative to test the soils of
these holdings for enabling the farmers go for balance fertilizer use. Studies reveal that
every three years the soil samples need to be tested for optimum results.
Soil happens to be the most important component for crop production. The objective of
soil testing is to:

i. Provide information on available nutrient status, reaction (acidic/alkaline) and other

characteristics of soil.
ii. Evaluate the fertility status of the soil for nutrient management programme.
iii. Study the nutrient dynamics due to cultivation over a period of years.
iv. Generate soil fertility maps which can be used for delineating areas of nutrient
deficiencies/ sufficiency/ toxicity and delineating nutrient requirement for deficient
areas.
v. Provide basis for sound fertilizer recommendation for crops and lime and gypsum
requirement for acidic and salt affected soils respectively.
vi. Generate soil test based soil health cards for farmers.
vii. Provide basis for the development of efficient INM modalities.
C. ACTION PLAN FOR SOIL TESTING IN THE STATE-
The Soil Health Card is a field-specific detailed report of soil fertility status and other
important soil parameters that affect crop productivity. It also provides an advisory on soil
test based use of fertilisers and soil ameliorants. It also contains:-

a. Information regarding Soil Fertility.

b. Dosage of fertilizer application in crops.
c. Information on soil amendments for saline/acidic/alkalinesoil.

Page 28 of 72
 d. Recommendation on integrated nutrient management.
So, by operationalizing the Static and mobile STLs at created capacity, it is expected to
test 4.5 lakh samples per annum to cater to the soil testing needs of the state. This would
enable providing all the farm households with Soil Health Card on operational holding basis.

D. RATIONALE FOR OUTSOURCING PERSONNEL AND IDENTIFIED SOIL

TESTING LABORATORIES UNDER THE DEPARTMENT OF AGRICULTURE &
FARMERS’ EMPOWERMENT THROUGH AN OUTSOURCING AGENCY-
Soil Health is increasingly raising concerns with different stake holders for sustainable
crop production. Problems of soil acidity, salinity, degradation, erosion of top soil, deficiency
of essential plant nutrients, nutrient mining on account of intensive cultivation,
In this backdrop it becomes imperative to go for soil testing statewide and recommend
the farmer / entrepreneurs with appropriate soil health management advisories for
sustainable crop production.
The State has 30 Static Soil Testing Laboratories and 30 Mobile Soil Testing Labs each
having a capacity to Test 10000 & 5000 samples per annum respectively with a total
capacity to test 4.5 lakh soil samples and soil health cards can be issued with
recommendations to the farmers. Owing to requirement of soil samples testing at present,
making all these Static and mobile STLs functional with their created capacity will meet the
greater soil testing requirement in the state.
However, due to shortage of regular manpower and various other reasons the Soil
Testing Set up of the Identified Static STLs and Mobile STLs up as listed below are to be
made operational by outsourcing personnel through a outsourcing Agency completely for soil
testing for meeting the mandate of soil testing in accordance to the Action Plan.
LIST OF IDENTIFIED STATIC SOIL TESTING LABORATORIES (STL) FOR
OUTSOURCING OF SOIL TESTING SERVICES
Annual
Sl. Name of the
District Address Remarks Target for
No. Static STL
soil analysis
Soil Testing Lab, Angul, Near Agriculture District
1 STL, Angul Angul Functional 10,000
Office, Angul- 759122, Odisha
Soil Testing Laboratory, Bargarh, Ekambra Chowk
2 STL, Bargarh Bargarh Functional 10,000
(Sarsara), Bargarh- 768028, Odisha
Soil Testing Laboratory, Subarnapur, Inside ADO
3 STL, Sonepur Sonepur Office Campus, Infront of Royal Field, Block Chowk, Functional 10,000
Sonepur, 767017, Odisha
STL, Soil Testing Laboratory, Keonjhar, Madhapur,
4 Keonjhar Functional 10,000
Keonjhar Keonjhar- 758001 Odisha
Soil Testing Laboratory, Rayagada, Agriculture
STL,
5 Rayagada Colony, Near Girls High School road, Rayagada – Functional 10,000
Rayagada
765001, Odisha
Soil Testing Laboratory, Nuapada, CDAO Office
STL
6 Nuapada ,Nuapada, In front of New Bus Stand, Nuapada, Functional 10,000
,Nuapada
766105, Odisha
Soil Testing Laboratory, Kendrapara, Town
STL,
7 Kendrapada Balarampur, PO- Sri Baladevjew, Kendrapara- Functional 10,000
Kendrapada
754211, Odisha
Soil Testing Laboratory, Malkangiri, MV- 02,
STL,
8 Malkangiri Lathiaguda, Chief District Agriculture Officer Campus, Functional 10,000
Malkangiri
Malkangiri- 764045, Odisha

Page 29 of 72
 Soil Testing Laboratory, Nabarangpur, Mirganiguda,
STL, Nabarang-
9 O/o. Chief District Agriculture Officer, Nabarangpur- Functional 10,000
Nabarangpur pur
764063, Odisha
Soil Testing Laboratory, Jagatsinghpur, At: Nimakana,
STL, Jagat-
10 Near office of the ADO, Tirtol, Post: Manijanga, Functional 10,000
Jagatsighpur singhpur
Jagatsinghpur- 754160, Odisha
Soil Testing Laboratory, Nayagarh, Old Hostel Lane,
STL,
11 Nayagarh Chief district Agriculture Office, Campus Nayagarh- Functional 10,000
Nayagarh
752069 Odisha
Soil Testing Laboratory, Boudh, Near Collectorate,
12 STL, Boudh Boudh Boudh, Campus of Chief District Agriculture Office, Functional 10,000
Boudh -762014, Odisha
STL, Soil Testing Laboratory, Deogarh, DDA Deogarh
13 Deogarh Functional 10,000
Deogarh Campus, Purunagarh, Deogarh- 768119, Odisha
Soil Testing Laboratory, Dhenkanal, Campus of Chief
STL,
14 Dhenkanal District Agriculture Office, Near Bus Stand, Dhenkanal, Functional 10,000
Dhenkanal
PO. Dhenkanal, Dhenkanal- 759001, Odisha
Soil Testing Laboratory, Jharsuguda, Behind Chief
STL,
15 Jharsuguda District Agriculture Office, Near SP Office , OMP Line, Functional 10,000
Jharsuguda
Jharsuguda – 768204, Odisha
Soil Testing Laboratory, Puri, Soil Testing Laboratory,
16 STL, Puri Puri Agriculture Colony, Govt. Women’s College Road, Po- Functional 10,000
Ghodabazar, PS- Sea Beach, Puri- 752002, Odisha
Soil Testing Laboratory, Bhadrak, Haladidiha Bypass,
17 STL, Bhadrak Bhadrak Near Bira Mandap, Purunabazar, Bhadrak, 756181, Functional 10,000
Odisha
Soil Testing Laboratory, Jajpur, At- Mansapola, Jajpur
18 STL, Jajpur Jajpur Town, Chief District Agriculture Officer, Jajpur Functional 10,000
Campus, Jajpur- 755001, Odisha
Soil Testing Laboratory, Paralakhemundi, Gajapati,
19 STL, Gajapati Gajapati O/o Chief District Agriculture Officer, Near CDAO Functional 10,000
Office, Paralakhemundi, Gajapati- 761200, Odisha
LIST OF MOBILE SOIL TESTING LABORATORIES (STL) FOR OUTSOURCING OF SOIL
TESTING SERVICES
Year of expiry
Address or
Annual of road
Sl Headquarter where MSTL Van
Serving District MSTL Name Target permit (as per
No. MSTLs are Reg. No
(Nos) completion of
assigned
15 yrs )
Premises of Chief
1 Angul MSTL Angul District Agriculture OD33Q0771 5,000 01.07.2032
Office, Angul
MSTL
2 Balasore Premises of Office OD33AB4306 5,000 07.03.2035
Balasore-1
of ADA Soil
MSTL
Chemist, Balasore OD33AB4307 5,000 07.03.2035
Balasore-2
Total 10,000
MSTL Premises of Office
3 Bargarh OD33H1885 5,000 20.04.2031
Bargarh-1 of ADA Soil

Page 30 of 72
 MSTL Chemist, Bargarh,
Ekambra Chowk OR02BQ8319 5,000 12.05.2026
Bargarh-2
(Sarsara), Bargarh
Total 10,000
Premises of Chief
MSTL
4 Bhadrak District Agriculture OR02BQ8323 5,000 12.05.2026
Bhadrak
Office, Bhadrak
MSTL
5 Bolangir Premises of Office OD33Q0773 5,000 01.07.2032
Bolangir-1
of ADA Soil
MSTL
Chemist, Bolangir OD33AB4308 5,000 07.03.2035
Bolangir-2
Total 10,000
Premises of Office
MSTL
6 Cuttack of ADA Soil OD334530 5,000 30.06.2029
Cuttack
Chemist, Cuttack
Premises of Office
MSTL of ADA Soil
7 Dhenkanal OD33AB4311 5,000 07.03.2035
Dhenkanal Chemist,
Dhenkanal
Premises of Office
MSTL
8 Ganjam of ADA Soil OD334528 5,000 22.05.2029
Ganjam-1
Chemist, Ganjam
Premises of Office
MSTL
of ADA Soil OD33AB4305 5,000 07.03.2035
Ganjam-2
Chemist, Ganjam
Premises of Office
MSTL
of ADA Soil OD33AB4310 5,000 07.03.2035
Ganjam-3
Chemist, Ganjam
Premises of Office
MSTL of ADO Office
OR02BQ8322 5,000 12.05.2026
Ganjam-4 Parlakhemundi,
Ganjam
Total 20,000
Premises of Chief
MSTL
9 Kalahandi District Agriculture OD33H1886 5,000 20.04.2031
Kalahandi-1
Office, Kalahandi
Premises of Chief
MSTL
District Agriculture OD33AB4312 5,000 07.03.2035
Kalahandi-2
Office, Kalahandi
Premises of Office
MSTL
of ADA Soil OD33AB4309 5,000 07.03.2035
Kalahandi-3
Chemist, Kalahandi
Total 15,000
Premises of Chief
MSTL
10 Kendrapara District Agriculture OD33H1884 5,000 20.04.2031
Kendrapara
Office, Kendrapara
MSTL Premises of Chief
11 Keonjhar OD33Q0772 5,000 01.07.2032
Keonjhar District Agriculture

Page 31 of 72
 Office, Keonjhar
Premises of Office
MSTL
12 Koraput of ADA Soil OD33H4529 5,000 22.05.2029
Koraput
Chemist, Koraput
Premises of Office
MSTL of ADA Soil OD-33-AB-
13 Malkangiri 5,000 07.03.2035
Malkangiri Chemist, 4302
Malkangiri
MSTL Premises of Chief
14 Mayurbhanj Mayurbhanj- District Agriculture OD334531 5,000 30.06.2029
1 Office, Mayurbhanj
MSTL Premises of Chief
Mayurbhanj- District Agriculture OD33AB4304 5,000 07.03.2035
2 Office, Mayurbhanj
Premises of Block
MSTL
Agriculture Office,
Mayurbhanj- OR02BQ8321 5,000 12.05.2026
Karanjia,
3
Mayurbhanj
Total 15,000
Premises of Chief
15 Puri MSTL Puri-1 District Agriculture OD02BQ8320 5,000 12.05.2026
Office, Puri
Premises of Office
MSTL Puri-2 of ADA Soil OD33AB4313 5,000 07.03.2035
Chemist, Puri
Total 10,000
Premises of Office
MSTL of ADA Soil
16 Sambalpur OR15M8269 5,000 18.05.2023
Sambalpur Chemist,
Sambalpur
Premises of Office
Boudh&Sonepur MSTL
17 of ADA Soil OD33AB4303 5,000 07.03.2035
** Sonepur
Chemist, Sonepur
MSTL Premises of Office
18 Sundargarh Sundargarh- of ADO Bonei, OD334532 5,000 30.06.2029
1 Sundergarh
Premises of Office
MSTL
of ADA Soil
Sundargarh- OD33AB4301 5,000 07.03.2035
Chemist,
2
Sundergarh
Total 10,000
Grand Total 1,50,000
**
MSTL, Sonepur will cover the the soil analysis target of Boudh & Sonepur district.

E. SCOPE OF WORK FOR THE OUTSOURCING AGENCY

Page 32 of 72
 The scope of work for the outsourcing Agency under the Department of Agriculture &
Farmers’ Empowerment, Odisha includes the followings.
i. On the event of non creation of regular posts and large number of vacancies
remaining in the different cadres of laboratory personnel the target for testing the
required number of soil samples is not possible. Thus it is envisaged to outsource
personnel from different categories as have been published to make the 19 Identified
Static STLs and 30 Mobile STLs fully functional. The detail of Labs to be outsourced
is mentioned above.
ii. Proposed Positions of manpower to be provided by the Agency at State and District
Level:-

A. To be stationed at State Level for monitoring of 19 Static STLs and 30 MSTLs

which will be provided by the Agency-
Sl. Position Nos. required for Qualifications Age Works to be done
No. each lab limit
Will be required to monitor the progress of 19
STLs outsourced and 30 MSTLs at State level
and report to the Govt Officials. He/ She shall
Soil Health ensure the fulfillment of assignments
Management 2 only Below 65 outsourced to the Agency and comply with the
1 [Link]. (Ag)
Expert @State Level years issues thereof in coordination with the OIC,
(State Level) STLs and the State level officers along with
preparation of regular reports/ returns and any
other assignments as & when required.

Execute all the activity of the Soil testing

related works, prepare reports/ returns and
other official works as assigned. Prepare
PPT/word/excel etc. as per requirement.
Execute works related to the Soil Health Card
Science graduate portal like management and support of Gol
with knowledge in Portal & App. Soil Health Card module in the
State Co-ordinator computer of ADAPT DSS portal & the Agri-extension Mobile
2 cum Programmer 1 only minimum 18-45 yrs App and related modules ensuring it's smooth
( State Level) @State Level PGDCM/Graduate functioning and timely resolution of any issues
with BCA/MCA/ of the Soil Health scheme. Furthermore,
integrated MCA regular communication with the IT Team,
districts, STLs, and Blocks, facilitating the
resolution of technical issues and addressing
queries as they arose, thereby enhancing
coordination and ascertaining similar related
works.
Secondary passed To attend the Officers in the Soil Health Cell at
Attendant 1 only
3 18-45 yrs State Level in day to day office activities and
(State Level) @State Level
other assignments as & when required.

B. To be positioned in 19 Static Soil Testing Laboratories in districts-

Sl. Position Nos. required for Qualifications Age Works to be done
No. each lab limit

Page 33 of 72
Sl. Position Nos. required for Qualifications Age Works to be done
No. each lab limit
In charge of analysis work, responsible for Soil
[Link].(Agril)/
Sample analysis, Assess the analysis related
Technical [Link].
requirements in all aspects, Preparation of
1 Assistant 2 (Horticulture)/ [Link]. 18-45 yrs
Progress reports. Supervision of lab assistant
(District Level) (Chemistry as a
and other staff. Maintenance of lab protocol and
subject)
Instruments.

Laboratory Stock In charge, Receive Soil

Lab Assistant [Link].(Chemistry as a Samples, supervises soil sample processing,
2 3 18-45 yrs
(District Level) Subject) prepare chemical solutions, record soil tests
results, dispatch Soil Health Cards to block end.

Documentation and maintenance of all Officials

registers, Office contingencies, Incoming and
Office Assistant Graduate with
3 1 18-45 yrs outgoing letters, Official stock books, Uploading
(District Level) Computer Knowledge
soil tests results in the Soil Health portal,
Preparation of all progress reports
Soil Sample processing and storing, Assist lab
assistant in preparation of chemicals and
Lab Attendant Higher Secondary
4 4 18-45 yrs solutions,
(District Level) passed with Science
Cleaning of glass wares, lab instruments and
lab space

Watchman- cum-
Watch and ward of lab and the Office building.
5 Sweeper 1 Secondary passed 18-45 yrs
Maintain and clean the laboratory
(District Level)

Attendant- cum-
Assists in movement of files and records
6 Sample Handler 1 Secondary passed 18-45 yrs
keeping. Receive sample and storing for testing.
(District Level)

C. To be positioned at 30Mobile Soil Testing Laboratories in districts –

Sl. Position Nos. required Qualifications Age Works to be done
No. for each MSTL limit
In charge of analysis work, responsible for
Soil Sample analysis, Assess the analysis
[Link].(Agril.)/
Technical related requirements in all aspects,
1. 01 [Link].(Horticulture)/ [Link]. 18- 45 yrs
Assistant Preparation of Progress reports. Supervision
(Chemistry as a subject)
of lab assistant and other staff. Maintenance
of lab protocol and Instruments.
Laboratory Stock In charge, Receive Soil
Samples, supervises soil sample processing,
[Link].(Chemistry as
2. Lab Assistant 01 18- 45 yrs prepare chemical solutions, record soil tests
subject)
results, dispatch Soil Health Cards to block
end.
Soil Sample processing and storing, Assist
lab assistant in preparation of chemicals and
Higher Secondary
3. Lab Attendant 01 18- 45 yrs solutions,
passed with Science
Cleaning of glass wares, lab instruments and
lab space

Page 34 of 72
 Responsible for safe driving of MSTL Van,
Maintenance and cleaning of Vehicle,
As per requirement of
4. Driver 01 18- 45 yrs maintain the log book of vehicle, help Lab
vehicle
attendant during soil collection, to help the
analyst and coordinator in day to day activities
Documentation and maintenance of all
Officials registers, lab contingencies,
Office Assistant Graduate with Incoming and outgoing letters, Official stock
5. 01 18- 45 yrs
(District Level) Computer Knowledge books, Uploading soil tests results in the Soil
Health portal, Preparation of all progress
reports in coordination with Tech Asst.
*NB- Preference may be given to the manpower experienced in laboratory analysis
activities.
The total man power Requirement is:
Sl. Man power to be Outsourced Nos. required at
No (19 STL, 30 MSTL and State
level)
1 **Soil Health Management Expert (at State Level) 2 (State Level)
2 ***State Coordinator cum Programmer 1 (State Level)
3 Attendant (Soil Health Cell) 1 (State Level)
Technical Assistant
4 @ 2 nos. in each Static STL and 38 + 30 = 68
@1 nos. in each MSTL
Lab Assistant
5 @ 3 nos. in each Static STL and 57 + 30 = 87
@1 nos. in each MSTL
Office Assistant/Junior Executive Asst.
6 @ 1 nos. in each Static STL and 19 + 30= 49
@1 nos. in each MSTL
Lab Attendant
7 @ 4 nos. in each STL 76 + 30 = 106
@1 nos. in each MSTL
8 Watchman-cum-Sweeper @ 1 nos. in each STL 19
Attendant-cum-Sample Handler @ 1 nos. in each
9 19
STL
10 Driver @1 nos. in each MSTL 30
TOTAL REQUIREMENT 382
**The Soil Health Management Expert at State level should be at least a post graduate
*** State Coordinator cum Programmer should be a science graduate with knowledge in
computer of minimum PGDCM or BCA or MCA or integrated MCA degree holder
At present, for FY 2026-27 as the new agency will be selected in the mid of year, so pro
rata payment or per sample payment shall be made as per the target assigned to them while
taking over the STLs/MSTLs. For FY 2027-28, 2028-29 the target will be 1.90 lakhs soil
sample analysis annually for Static STL &1.50 lakh soil sample analysis for MSTL and
payment shall be made accordingly. Similarly for FY 2029-30, pro rata payment or per
sample payment shall be made as per the target assigned to them for rest of the contract
periods.
i. For Soil Sample Collection, sampling kit shall be provided by the Agency for both
MSTLs s and STLs.
ii. The agency shall process the sample in designated STLs and MSTLs and then
conduct analysis of the soil samples in those STLs.

Page 35 of 72
 iii. The agency shall check all the results under supervision of OIC STL, enter the same
in ADAPT portal and obtain the recommendations. Then the SHC has to be
downloaded from the portal and sent to printing for Static STLs and MSTLs.
iv. The agency shall print the Soil Health Card in Odia of minimum quality of 180 GSM
for the farmers and submit at Block (in case of STLs) / Field (in case of MSTLs)
Points to be distributed to farmers.
v. The duration of accepting a sample at STL and MSTL, conducting the sample
analysis, printing and distribution at block / field point shall be completed within 45
days.
vi. The agency shall provide techno-managerial support to the Government in smooth
implementation of the Soil Health programme and for efficient and effective
functioning of soil testing facilities.
vii. The agency shall provide strategic direction for effective utilization of facility for soil
testing in the state.
viii. The agency shall conduct AMC of all equipments in the outsourced 19 Static STLs
and 30 MSTLs.
ix. In case of any high end equipments need replacement and the purchase through govt.
process takes time, in that exigency the agency shall take care of analysis of such
samples with their own arrangements.
x. The agency shall conduct periodic monitoring and evaluation of work, effectiveness
and accountability.
xi. The personnel outsourced by the agency will work under respective OIC of Static Soil
Testing Laboratories under the Directorate of Agriculture & Food Production, Odisha,
Department of Agriculture & Farmers’ Empowerment, who shall monitor the activities
/ performance of the personnel at each STL level.
xii. Selection of pool of professionals/ personnel by the Outsourcing Agency for a district
shall be done by a Committee chaired by the Chief District Agriculture Officer of the
concerned district.
xiii. Selection of personnel by the Outsourcing Agency at State Level shall be done by a
Committee chaired by the Director of Agriculture & Food Production, Odisha.
xiv. The detail “Terms of Contract” and “SOP” for the proposed outsourcing of identified
Static Soil Testing Labs /Mobile STLs is provided at Annexure –V & VIof the RFP
Document.
D. Reporting Requirements and Payment Term
The Agency shall submit a Work Plan of both Static STL and MSTL as required and
accordingly submit Monthly and quarterly Progress Report within the prescribed time frame.
The payment to the Agency will be made on a lump sum basis quarterly on submission of
the required reports by the agency through the CDAO and subject to approval of the same
by the Authority.
The payment shall be made based on the Penalty matrix and others as per penalty
clause after finalization of the claims.
E. Soil Health Cell
The Soil Health Management Experts outsourced for Soil Health Cell at the State Level
will monitor the activities and deliverables of the outsourced STLs and Mobile STLs for the
proposed assignment from time to time which will be further reviewed on a quarterly basis

Page 36 of 72
under the Chairmanship of Nodal Officer, SHC. Monitoring in each phase of the assignment
will be done by the Cell and comments/suggestions of the Cell should be complied by the
Agency.
F. Duration of Outsourcing
Initially the outsourcing contract will be operational for a period of Three years subject to
annual review. Based on requirement of the Government this may be extended further.
Revision of any of the permissible dues as per the Agreement in favour of the Agency shall
be upon the decision of the State Level Monitoring Committee on extension of the Contract
period.

Page 37 of 72
 SECTION: 4

TECHNICAL PROPOSAL SUBMISSION FORMS

TECHNICAL PROPOSAL

(PART–A)

Page 38 of 72
 TECH A-1 COVERING LETTER
(ON BIDDERS LETTER HEAD)
[Location, Date]
To
The Director of Agriculture & Food Production,
Department of Agriculture & Farmers’ Empowerment Government of Odisha,
Krushi Bhawan, Gopabandhu Marg, Bhubaneswar - 751001
Subject: Selection of Agency for “Operationalization of identified Static Soil Testing
Laboratories and Mobile Soil Testing Laboratories” under the Director of
Agriculture & Food Production, Odisha, Bhubaneswar of the Department of
Agriculture & Farmers Empowerment, Odisha on outsourcing basis [TECHNICAL
PROPOSAL: PART – A]
Dear Sir,
I, the undersigned, offer to participate in the selection process
for
In accordance with your Request for Proposal No.:
, dated .I, hereby submitting our proposal, which
includes Technical Proposal and Financial Proposal uploaded in the e-procurement portal
and the physical copy of the Technical Proposal is submitted in a separate envelope
I, hereby declare that all the information and statements made in this Technical Proposal
and Financial Proposal are true and correct and I accept that any misinterpretation contained
in it may lead to disqualification of our proposal. Our proposal will be valid for acceptance up
to 180 Days and I confirm that this proposal will remain binding upon us and may be
accepted by you at any time before the validity of the bid.
I hereby unconditionally undertake to accept all the terms and conditions as stipulated in the
RFP document. In case any provision of this RFP are found violated, then your Department
shall without prejudice to any other right or remedy be at liberty to reject our proposal
including forfeiture of the full said earnest money deposit absolutely.
I remain,
Yours faithfully,
Authorized Signatory with Date and Seal:
Name and Designation:
Address of the Bidder: ____

Page 39 of 72
 TECH A-2
Bidder’s Organization (General Details)
Sl
Description Full Details
No.

1 Name of the Bidder

Address for communication:

2
Tel: Fax: Email id:

Name of the authorized person signing &

3 submitting the bid on behalf of the Bidder:
Designation: Mobile No.: Email id:

Registration/ Incorporation Details

4 Registration No:
Date & Year. :
Main/Branch office in Odisha
5 If Yes, Please furnish contact details with Yes/ No
Pin code
Bid Processing Fee Details
6 Amount: BC/DD No.: Date:
Name of the Bank/ Branch:

EMD Details Amount: Insurance Surety Bond/

account payee demand draft/ fixed deposit
7 receipt/ bank guarantee No.:
Date:
Name of the Bank:

8 PAN Number
Goods and Services Tax Identification Number
9
(GSTIN)
Willing to carry out the assignment as per the
10 stipulated scope of work of YES
the RFP
Willing to accept all the terms and conditions as
11 YES
specified in the RFP

Authorized Signatory [In full and initials]:

Name and Designation with Date and Seal:

Page 40 of 72
 TECH A-3
Bidder Organization (Financial Details)

Financial Information in INR

FY FY FY FY FY
Details
2021-22 2022-23 2023-24 2024-25 2025-26
Annual Turnover
from Service
Providing Business
only (in Cr.)
Supporting Documents:

Audited certified financial statements of at least 3 Financial Years in last 5 FYs (2021-
22,2022-23, 2023-24 2024-25 and 2025-26) (Submission of copies of Income &
Expenditure Statement and Balance Sheet for the respective financial years is mandatory
along with this form)

Filled-in information in this format must have to be jointly certified and sealed by
the CA and the authorized representative of the bidder and to be furnished in
original along with the technical proposal failing which the proposal will be out
rightly rejected.

Signature and Seal of the Company Auditor with Date in original

Authorized Signatory [In full initials with Date and Seal]:

Communication Address of the Bidder:

[NB: No Scanned Signature will be entertained]

Page 41 of 72
 TECH A-4
FORMAT FOR POWER OF ATTORNEY
(To be provided in original on Bidder Letter Head as part of the Technical Proposal on
Stamp Paper of value required under law duly signed by the competent authority of
the bidder)
Dated: _
POWER OF ATTORNEY

To Whom It May Concern

Know all men by these presents, we (name and registered office address
Of the Applicant) do hereby constitute, appoint and authorize Mr.(Name of
the Person(s)),domiciled at (Address), acting as (Name and
Designation), as Authorised Signatory and whose signature is attested below, as our
attorney, to do in our name and on our behalf, all such acts, deeds and things necessary in
connection with or incidental to our Proposal for award of contract under [ Name of the
Assignment ] involving the deliverables as per agreement with,_ , vide Request of Proposal
(RFP) Document dated, issued by Director of Agriculture & Food Production, Odisha under
Agriculture & Farmers’ Empowerment Department, Government of Odisha including signing
and submission of all documents and providing information and responses to clarifications/
enquiries etc. as may be required by the tender inviting authority or any representing us in all
matters before the tender inviting authority and generally dealing in all matters in connection
with our Proposal for the said assignment.
We hereby agree to ratify all acts, deeds and things lawfully done by ours aid attorney
pursuant to this Power of Attorney and that all acts, deeds and things done by our aforesaid
attorney shall and shall always be deemed to have been done by us.
For:

(Signature of the Authorized Representative with Date) ACCEPT:

Signature, Name & Designation of person executing attorney:

NB:

The mode of execution of the Power of Attorney should be in accordance with the
procedure, if any, laid down by the applicable law and the charter documents of the
executants (s) and when it is so required the same should be under common seal affixed in
accordance with the required procedure. Also, wherever required, the executants (s) should
submit for verification the extract of the charter documents and documents such as a board
resolution / power of attorney in favour of the Person executing this Power of Attorney for the
delegation of power hereunder on behalf of the executants (s).

Page 42 of 72
 TECH A-5

(BIDDER’S PAST EXPERIENCE DETAILS)

Table-1 (Lists of completed/ ongoing Assignments during last 5 years or more)

No of Soil Completion
Duration of the
Sample Certificate/Work
Assignment along
Contract analysis Orders/Agreement
Name of the Name of with detail of
Sl. Value of the completed & and relevant
Project or the years including
No. Assignment SHC printed documents to be
Assignment Client Date of
(in INR) and distributed attached
Commencement
to farmers (if
& Completion
any)
A B C D E F G
1
2
3

Note:
Bidders are requested to furnish the list of the assignments undertaken/ completed in
collaboration with Central/State Govt /PSUs/ Autonomous Bodies/ Co-operatives/
EAPs as per the above prescribed format only. Information not conforming to the
above format will be treated as non-responsive. Copies of the Work order / Contract
Document / Completion Certificate from the previous Clients need to be furnished
along with the above information.

Authorized Signatory [In full initials with Date and

Seal]:

Communication Address of the Bidder:

Page 43 of 72
 TECH A-6
AFFIRMATIVE STATEMENT ASTOTHE EXISTENCE OF ANY POTENTIAL CONFLICT
OF INTEREST ON THE PART OF THE BIDDER DUE TO PRIOR, CURRENT, OR
PROPOSED AGREEMENTS, ENGAGEMENTS, OR AFFILIATIONS WITH THE CLIENT.
DECLARATION THEREOF

Are there any activities carried out by your Agency which are of the nature as
mentioned in Section 2: (Information to the Bidder] under Eligibility Criteria: Para (9))
If No, please certify.

IN BIDDER’S LETTER HEAD

I, hereby declare that our agency is not having any conflict of interest due to prior, current or
proposed agreements, engagements or affiliations with the Director of Agriculture & Food
Production, Odisha which can be termed as of nature as mentioned in Section 2:
[Information to the Bidder] under Eligibility Criteria: Para (9).

I, also acknowledge that in case of misrepresentation of the information, our

proposal/contract shall be rejected / terminated by the Client which shall be binding on us.

Authorized Signatory [In full initials with Date and

Seal]:

Communication Address of the Bidder:

Page 44 of 72
TECHNICAL PROPOSAL

(PART–B)

Page 45 of 72
 TECH B -1 COVERING LETTER
(On Bidder’s Letter Head)
Location, Date
To
The Director of Agriculture & Food Production,
Agriculture & Farmers’ Empowerment Department Government of Odisha,
Krushi Bhawan, Gopabandhu Marg, Bhubaneswar - 751001
Subject: Selection of Agency for “Operationalization of identified Static Soil Testing
Laboratories and Mobile Soil Testing Laboratories” under the Director of
Agriculture & Food Production, Odisha, Bhubaneswar of the Department of
Agriculture & Farmers Empowerment, Odisha on outsourcing basis [TECHNICAL
PROPOSAL: PART - B]
Dear Sir,
I, the undersigned, offer to provide the services for the proposed assignment in respect to
your Request for Proposal. I hereby submitting the technical proposal through e-
procurement portal and the physical copy of the same is submitted in a separate envelope.
Our proposal will be valid for acceptance up to 180 Days and I confirm that this
proposal will remain binding upon us and may be accepted by you at any time before this
expiry date.
All the information and statements made in this Technical Proposal are true and correct and
I accept that any misinterpretation contained in it may lead to disqualification of our proposal.
If negotiations are held during the period of validity of the proposal, I undertake to negotiate
on the basis of the proposal submitted by us. Our proposal is binding upon us and subject to
the modifications resulting from contract negotiations.
I have examined all the information as provided in your Request for Proposal (RFP) and
offer to undertake the service described in accordance with the conditions and requirements
of the selection process .I agree to bear all costs incurred by us in connection with the
preparation and submission of this proposal and to bear any further pre-contract costs. In
case, any provisions of this RFP/ ToR are found deviated, then your department shall
without prejudice to any other right or remedy be at liberty to reject our proposal including
forfeiture of the Earnest Money Deposit absolutely. I confirm that I have the authority to
submit the proposal and to clarify any details on its behalf. I understand that you are not
bound to accept any proposal you receive.
I remain,

Yours faithfully,

Authorized Signatory with Date and Seal:

Name and Designation:

Address of Bidder:

Page 46 of 72
 TECH B-2
BIDDER ORGANISATION
(Brief Profile)

[Provide here a brief a brief description regarding professional background of the

organization]

Authorized Signatory [In full and initials]:

Name and Designation with Date and Seal:

[NB: Bidder needs to restrict the above information within 3-5 pages only]

Page 47 of 72
 TECH B-3(I)
Bidder’s Past Experience Table -1
(BIDDER’S PAST EXPERIENCE DETAILS)
Table-1 (Lists of completed/ ongoing Assignments during last 5 years or more)

No of Soil Completion
Duration of the
Sample Certificate/Work
Assignment along
Contract analysis Orders/Agreement
Name of the Name of with detail of
Sl. Value of the completed & and relevant
Project or the years including
No. Assignment SHC printed documents to be
Assignment Client Date of
(in INR) and distributed attached
Commencement
to farmers (if
& Completion
any)
A B C D E F G
1
2
3

Note:
Bidders are requested to furnish the list of the assignments undertaken/ completed in
collaboration with Central/State Govt /PSUs/ Autonomous Bodies/ Co-operatives/
EAPs as per the above prescribed format only. Information not conforming to the
above format will be treated as non-responsive. Copies of the Work order / Contract
Document / Completion Certificate from the previous Clients need to be furnished
along with the above information

Authorized Signatory [In full and initials]:

Name and Designation with Date and Seal:

Page 48 of 72
 TECH B-3 (II)

Bidder Experience

[Using the format below, provide information on each assignment for which your organization
was legally contracted as single entity for carrying out consulting services similar to the
ones requested under this assignment during last five years or more]

Assignment name: Value of the contract (in INR):

Location: Duration of assignment (months):

Name of Client:
Total No. of staff-
Address:

Start date (month/year): No. of professional / technical staff-

Completion date(month/year): No. of non technical staff-

Narrative description of Project: (within 500 words)

Description of actual services provided by your staff within the assignment:

Authorized Signatory [In full and initials]:

Name and Designation with Date and Seal:

[NB: Bidders are requested to provide the details about the lists of assignments
as provided in Table -1 of TECH B - 3 (I) respectively]

Page 49 of 72
 TECH B-4
Comments and Suggestions of the Agency on the Terms of Reference/ Scope of Work
and Counterpart Staff and Facilities to be provided by the Client

A: On the Terms of Reference/Scope of Work:

[Present and justify here any modifications to the Terms of Reference you are proposing to
improve performance in carrying out the assignment (such as deleting some activity you
consider unnecessary, or adding another, or proposing a different phasing of the activities).
Such suggestions should be concise and to the point, and incorporated in your technical
proposal.]

B: On Input and Facilities to be provided by the Client:

[Comment here on inputs and facilities to be provided by the Client according to Information
to the Agency and Scope of Work]

Authorized Signatory [In full and initials]:

Name and Designation with Date and Seal:

Page 50 of 72
 TECH B-5
DESCRIPTION OF APPROACH, METHODOLOGY STATEMENT
[Technical approach, methodology and work plan are key components of the Technical
Proposal. In this Section, bidder should explain his understanding of the scope and
objectives of the assignment, approach to the services, methodology for carrying out the
activities and obtaining the expected output, and the degree of detail of such output. Further,
he should highlight the problems being addressed and their importance, and explain the
technical approach to be adopted to address them. It is suggested to present the required
information divided into following four sections]
A. Understanding of Scope,Objectives and Completeness of response
Please explain your understanding of the scope and objectives of the assignment
based on the Terms of Reference (ToR), the technical approach, and the
methodology you would adopt for implementing the tasks to deliver the expected
output(s), and the degree of detail of such output. Please do not repeat/copy the
ToR here.
B. Description of Approach and Methodology:

C. Project Management Plan for the Client:

D. Staff DeploymentStrategy:
The bidder should propose and justify the structure and composition of the team and
should enlist the main activities under the assignment in respect of the Key
Professionals responsible for it.

Authorized Signatory [In full and initials]:

Name and Designation with Date and Seal:

NB: Bidders are requested to furnish the above information limiting it upto 5-7 pages
only with Arial Font Size-10.

Page 51 of 72
 TECH B -6
FORMAT OF CURRICULUM VITAE (CV) FOR MANPOWER AVAILABLE or ENGAGED
IN EXISTING PROJECTS/ TO BE ENGAGED WITH THE BIDDER

1. Proposed Position:
[For each position of key professional separate form Tech B-6 will be
prepared]

2. Name of Firm:
3. Name of Staff:
4. Date of Birth:
5. Years with Firm:
6. Nationality:
7. Education:
[Indicate college/university and other specialized education of staff member, giving
names of institutions, degrees obtained, and dates of obtainment]
8. Membership in Professional Associations:
9. Other Trainings:
10. Countries of Work Experience:
11. Languages:
[For each language indicate proficiency: excellent, good, fair, or poor; in speaking,
reading, and writing]
12. Employment Record:
[Starting with present position, list in reverse order every employment held by staff
member since graduation, giving for each employment (see format here below):
dates of employment, name of employing organization, positions held. For
experience in last ten years, also give types of activities performed and Client
references, where appropriate as per the prescribed format given below]

From[Year] To [Year]

Employer Name:

Position Held:

Details of the Task Assigned

[List all tasks to be performed under
this Assignment/job]

13. Work Undertaken that Best Illustrates Capability to Handle the Specific Tasks
Assigned

Page 52 of 72
 [Among the Assignment / jobs in which the staff has been involved, indicate the
following information for those Assignment/jobs that best illustrate staff capability to
handle the tasks listed under point 12.]

Name of the Project

Year
Location
Name of the Client
Project Feature
Position Held

Activities Performed

Certification:

I, the undersigned, certify that to the best of my knowledge and belief that this CV
correctly describes my qualifications and past experiences. I will undertake this assignment
for the full project duration in terms of roles and responsibilities assigned in the technical
proposal or any agreed extension of activities thereof. I understand that any misstatement
herein leads to disqualification of CV.

Date:

Signature of Key Professional with Date

Authorized Signatory [In full and

initials]:

Name and Designation with Date and Seal:

NB:CV write-up should be restricted to 3 pages only with quality information relevant
to key professional requirements.
The CVs and details are for scrutiny of the bidders for the Technical Proposal and final
manpower to be engaged shall be done as per the TOR of the RFP.

Page 53 of 72
 TECH B-7
Team Composition and Task Assignment Proposed personnel to be engaged &Task Assigned

Sl. Category of
Nos. Task Assigned
No personnel
He/She will monitor the progress of 19 STLs and MSTLs outsourced
at State level and report to the DDA (Fertilizer)/ JDA (QC &Enf). He
SOIL HEALTH
will also ensure the fulfillment of assignments outsourced to the
MANAGEMENT
1 2 Agency and comply with the issues thereof in coordination with the
EXPERT
OIC, STLs and the State level officers along with preparation of
(State Level)
regular reports/ returns. He/She will also visit the laboratories at
district level with the cost of the company.
To be involved in all the activity of the Soil testing related works,
State Co-ordinator
2 1 prepare reports/ returns and other official works as assigned at State
cum Programmer
Level ,handle all portal & app related works etc.
In charge of analysis work, responsible for Soil Sample analysis,
TECHNICAL
3 68 Assess the analysis related requirements in all aspects, Preparation
ASSISTANT
of Progress reports.
Laboratory Stock In charge, Receive Soil Samples, supervises soil
4 LAB ASSISTANT 87 sample processing, prepare chemical solutions, record soil tests
results, dispatch Soil Health Cards to field.
OFFICE
Documentation and maintenance of all Officials registers, Office
ASSISTANT/
contingencies, Incoming and outgoing letters, Official stock books,
5 JUNIOR 49
Uploading soil tests results in the Soil Health portal, Preparation of
EXECUTIVE
all progress reports.
ASSISTANT
Soil Sample processing and storing, Assist lab assistant in
6 LAB ATTENDANT 106 preparation of chemicals and solutions, Cleaning of glass wares, lab
instruments and lab space
WATCHMEN cum Watch and ward of lab and the Office building. Maintain and clean
7 19
SWEEPER the laboratory
ATTENDANT-
Assists in movement of files and office record keeping. He will also
8 CUM-SAMPLE 19
Process and store the received samples.
HANDLER
To attend the Officers in the Soil Health Cell at State Level in day to
9 ATTENDANT 1
day office activities.
Responsible for safe driving of MSTL Van, Maintenance and cleaning of
10 DRIVER 30 Vehicle, maintain the log book of vehicle, help Lab attendant during soil
collection, to help the analyst and coordinator in day to day activities

Authorized Signatory [In full and

initials]:

Name and Designation with Date and Seal:

Page 54 of 72
 Proposed Pool of Technical personnel from the Bidder:

Apart from the above positions, the Agency is expected to have a pool of technical personnel
available on need basis that the Core team has access to. This pool is expected to add to
the Bidders’ strength in replacing the non-performers and vacancies arising from any cause
thereof. Bidders are expected to provide a summary (as per table given below) and CVs of
the proposed resources for this shared support.

Name of the
Sl Summary of Summary of
Position Expert /
.No. Qualification Experience
Personnel
Theme1:Reserve pool of personnel on board for outsourcing
SOIL HEALTH
MANAGEMENT
1.
EXPERT
(State Level)
STATE CO-
ORDINATOR CUM
2
PROGRAMMER (State
Level)
TECHNICAL
3
ASSISTANT
4 LAB ASSISTANT

OFFICE ASSISTANT/
5 JUNIOR EXECUTIVE
ASSISTANT

6 LAB ATTENDANT
WATCHMAN CUM
7
SWEEPER
ATTENDANT- CUM
8
SAMPLE HANDLER

9 ATTENDANT

10 DRIVER

Authorized Signatory [In full and

initials]:

Name and Designation with Date and Seal:

Page 55 of 72
 SECTION: 5

FINANCIAL PROPOSAL SUBMISSION FORMS

Page 56 of 72
 FIN-1 COVERING LETTER
(In Bidder’s Letter Head)
[Location, Date]
To
The Director of Agriculture & Food Production,
Department of Agriculture & Farmers’ Empowerment Government of Odisha,
Krushi Bhawan, Gopabandhu Marg, Bhubaneswar – 751001
Subject: Selection of Agency for “Operationalization of identified Static Soil Testing
Laboratories and Mobile Soil Testing Laboratories” under the Director of
Agriculture & Food Production, Odisha, Bhubaneswar of the Department of Agriculture
& Farmers Empowerment, Odisha on outsourcing basis [FINANCIAL PROPOSAL]
Sir,
I, the undersigned, offer to provide the consulting services for [Insert title of
assignment]
in accordance with your Request for Proposal No. , Dated:
.Our attached Financial Proposal is for the sum of [Insert amount(s) in words and
figures*]. This amount is inclusive of the taxes applicable as per GST Act. I do hereby
undertake that, in the event of acceptance of our bid, the services shall be provided in
respect to the terms and conditions as stipulated in the RFP document.
Our financial proposal shall be binding upon us subject to the modifications resulting from
contract negotiations, up to expiration of the validity period of the proposal of 180 days. I
have carefully read and understood the terms and conditions of the RFP and do hereby
undertake to provide the service accordingly.
I understand that you are not bound to accept any proposal you receive. I remain,
Yours faithfully,

Authorized Signatory [In full and initials]:

Name and Designation of Signatory with Date and Seal:

Address of the Bidder:

*Amount must match with the one indicated in Fin-2(Table-1).

Page 57 of 72
 FIN-2
SUMMARY OF FINANCIAL PROPOSAL
[TABLE–1]
Type of Amount in
Sl. No. Fee Particulars
lab INR
Per Sample Cost excluding GST to be quoted
by Agency for STL
1. STL
Total cost for analysis of 1.90 lakh soil
samples annually excluding GST in STL
Per Sample Cost excluding GST to be quoted
by Agency for MSTL
2. MSTL
Total cost for analysis of 1.50 lakh soil
samples annually excluding GST in STL
Total amount quoted (excluding GST) for 3.40
3 Total
lakh soil samples per annum
** The agency shall claim GST as admissible

NB: Per sample price quoted shall include:-

i. Positioning of personnel in 19 STLs and 30 MSTLs for all the soil testing activities viz.
providing of soil sample collection kit, lifting of collected soil samples from Block/ field
level to labs; analysis of soil samples; Generation of Soil Health Card in designated
portal; printing of Soil health card and its supply to block/ field points.
ii. All cost related to vehicles as mentioned in Terms and Condition as mention in
Annexure-VI
iii. Positioning of personnel at State Level as per TOR.

iv. Purchase of all chemicals & consumables including glass wares/ plastic wares etc.
required for soil analysis.
v. Minor repair, maintenance and AMC of all types of instruments in the STLs and
MSTLs.
vi. Printing of Soil Health Cards (180 GSM paper) as per specification given.

For information of the bidders

1. Total cost as in point 3 above will be considered for the evaluation purpose.
2. The personnel for State Level will be provided with sitting arrangements by DA &FP (O).
3. The expenditure towards Laptop & accessories, tours and travels and other logistics of State Level
Functionaries shall be provided by the agency.
4. The statutory due of the outsourced staff is the responsibility of the Agency. The
remuneration of all types of manpower should comply with the labour law and other related
laws or acts as existing in Government of Odisha from time to time
5. The existing rules of TDS to be followed by the Client.

Page 58 of 72
 FIN-2

TABLE-2
DETAIL BREAK-UP OF FEE OF PERSONNEL AT STATE AND DISTRICT LEVEL

Monthly
Sl. Total in
Position Requirement remuneration
No. INR per Year
in INR
SOIL HEALTH
1. MANAGEMENT EXPERT 2
(State Level)
STATE CO-ORDINATOR
2 CUM PROGRAMMER (State 1
Level)
3 TECHNICAL ASSISTANT 68
4 LAB ASSISTANT 87
OFFICE ASSISTANT/
5 JUNIOR EXECUTIVE 49
ASSISTANT
6 LAB ATTENDANT 105
WATCHMAN CUM
7 19
SWEEPER
ATTENDANT- CUM
8 19
SAMPLE HANDLER
9 ATTENDANT (State Level) 1
10 DRIVER 30
NB:

The bidder should quote the professional fee for all category of man power in
compliance with the labourlaw and other related laws or acts as existing in
Government of Odisha from time to time as existing in Government of Odisha from
time to time.

Tech B7 of technical proposal may be referred to, while filling the above table.

Authorized Signatory [In full and

initials]:

Name and Designation with Date &Seal:

Page 59 of 72
 SECTION- 6

ANNEXURES (I to VI)

Page 60 of 72
 ANNEXURE–I
BID SUBMISSION CHECK LIST

Sl. Description Submitted Page No.

no (Yes/No)
TECHNICALPROPOSAL
(PART –A)(ORIGINAL)
1 Filled in Bid Submission Check List
(ANNEXURE-I)
2 Covering Letter (TECH A-1)
3 Bid Processing Fee of Rs.10,000/-in form of DD/BC
4 EMD of Rs.1,00,00,000/- in form in form of Insurance
Surety Bond, account payee demand draft, fixed deposit
receipt, bank guarantee
5 Copy of Certificate of Incorporation/Registration of the
Bidder
6 Copy of PAN
7 Copy of Goods and Services Tax Identification Number
(GSTIN)
8 Copies of IT Returns for the last 5 FYs
(2020-21, 2021-22,2022-23, 2023-24, 2024-25)
9 General Details of the Bidder (TECH A- 2)
10 Financial details of the bidder (TECH A- 3) along with all
the supportive documents such as copies of Income-
Expenditure Statement and Balance Sheet for the
concerned period
11 Power of Attorney (TECH A- 4) in favour of the person
signing the bid on behalf of the bidder.
12 List of completed assignments of similar nature (Past
Experience Details) (TECH A – 5 and TECH B3(I)) along
with the copies of work orders / contract paper for
The respective assignments
13 Self Declaration pertaining to an affirmative
statement as to the existence of any potential conflict of
interest on the part
Of the bidder due to prior, current or proposed
agreements, engagements, or affiliations with the Client
(TECH A – 6)
14 Undertaking for not have been black-listed by any
Central/ State Govt. /any Autonomous bodies
During its business career.
(PART–B)
1 Covering Letter(TECH B-I)
2 Bidder Organization(TECH B-2)
3 Bidder Experience(TECH B-3)
4 Comments and Suggestions(TECH B–4)
5 Description of Approach, Methodology & Work
Plan(TECH B –5)
6 CV of Key Professionals(TECH B –6)

Page 61 of 72
 7 Team Composition and Task Assignment(TECH B–7)

FINANCIALPROPOSAL
1 Covering Letter(FIN-1)
2 Summary of Financial Proposal(FIN-2, Table-1 & Table-
2)

Undertaking:
1. All the information has been submitted as per the prescribed format and
procedure.
2. Each part of technical bid has been separately bound with no loose sheets
and each page of all the two parts are page numbered, along with Index
Page.
3. All pages of the proposal have been sealed and signed by the authorized
representative of the bidder.

Authorized Signatory [In full and

initials]:

Name and Designation with Date and

Seal:

Page 62 of 72
 ANNEXURE-II
(Annexure-C, Rule-212 (II) of OGFR 2023)

BANK GUARENTEE FOR EMD

To,
The Governor of Odisha represented by EO-IV of DA&FP(O)
Whereas ……………………………………………… (hereinafter called the "tenderer”)
has submitted their offer dated………………….for the supply of
……………………………………………………… (herein after called the "tender") against the
purchaser's tender enquiry No…………………………………….
KNOW ALL MEN by these presents that
WE……………………..of……………………….. having our registered office at
……………………….. are bound unto ………………(hereinafter called the "Purchaser) in the
sum of …………………………………………………….. for which payment will and truly to be
made to the said Purchaser, the Bank binds itself, its successors and assigns by these
presents.
Sealed with the
Common Seal of the said Bank this……………………. day of…………………… 20……….

THE CONDITIONS OF THIS OBLIGATION ARE-

(1) If the tenderer withdraws or amends, impairs or derogates from the tender in any respect
within the period of validity of this tender.
(2) If the tenderer having been notified of the acceptance of his tender by the Purchaser
during the period of its validity:-
a) If the tenderer fails to furnish the Performance Security for the due performance of the
contract.
b) Fails or refuses to accept/execute the contract.
WE undertake to pay the Purchaser up to the above amount upon receipt of its first
written demand, without the Purchaser having to substantiate its demand, provided that in its
demand the Purchaser will note that the amount claimed by it is due to it owing to the
occurrence of one or both the two conditions, specifying the occurred condition or conditions.
This guarantee will remain in force upto and including 45 days after the period of
tender validity and any demand in respect thereof should reach the Bank not later than the
above date.
Our…………………………….. branch at……………………* (Name & Address of
the……………..* branch) is liable to pay the guaranteed amount depending on the filing of
claim and any part thereof under this Bank Guarantee only and only if you serve upon us at
our ……………*branch a written claim or demand and received by us at our ………………..*
branch on or before Dt………………. otherwise bank shall be discharged of all liabilities
under this guarantee thereafter.
(Signature of the authorized officer of the Bank)
…………………………………………………………….
Name and designation of the officer
……………………………………………………..
Seal, name & address of the Bank and address of the Branch
*Preferably at the headquarters of the authority competent to sanction the expenditure for purchase of goods or
at the concerned district headquarters or the State head quarters.

Page 63 of 72
 ANNEXURE–III
FORMAT FOR SUBMISSION OF PRE-BID QUERY

 The bidders will have to ensure that their queries in soft copy for the pre-bid meeting
should reach to Director of Agriculture & Food Production, Odisha Department
through email at soilhealthcell@[Link] latest by 22.08.2026 up to 5:00 PM as
per the prescribed format only as mentioned below.
S. RFP Document Content of RFP requiring Clarification
No. [Section &Page Number] Clarification(s) Requested

1.
2.
3.
4.
5.
6.
 Any other form of submission will not be entertained.
 The Client shall not be responsible for ensuring that the bidders’ queries have been
received by them. Any requests for clarifications post the indicated date and time as
per the Instruction sheet of the RFP shall not be entertained by the Client.
 The purpose of query clarification is to provide the bidders with information regarding
the RFP, project requirements, and opportunity to seek clarification regarding any
aspect of the RFP and the project.
 The Client will endeavor to provide timely response to the queries by uploading in
website. No individual response to be given. However, the client makes no
representation or warranty as to the completeness or accuracy of any response
made in good faith, nor does it undertake to answer all the queries that have been
proposed by the bidders.

Authorized Signatory [In full and

initials]:

Name and Designation with Date and

Seal:

Page 64 of 72
 ANNEXURE-IV
(Annexure-D, Rule-213 (II) of OGFR 2023)

BANK GUARANTEE FORMAT FOR PERFORMANCE SECURITY

To,
The Governor of Odisha represented by EO-IV of DA&FP(O)
WHEREAS............................................................................................... (Name and address
of
the Agency) (hereinafter called “the Agency”) has undertaken, in pursuance of RFP
no……………… dated ………….... to undertake the
service...................................................................... (description of
services)(herein after called “the contract”).

AND WHEREAS it has been stipulated by (Name of the Client) in

the said contract that the Agency shall furnish you with a bank guarantee by a scheduled
commercial bank recognized by you for the sum specified therein as security for compliance
with its obligations in accordance with the contract;

AND WHERE AS we have agreed to give the agency such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on
behalf of the agency, up to a total of ……………………… …………. (amount of the
guarantee in words and figures), and we undertake to pay you, upon your first written
demand declaring the agency to be in default under the contract and without cavil or
argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without
your needing to prove or to show grounds or reasons for your demand or the sum specified
therein.

We hereby waive the necessity of your demanding the said debt from the agency before
presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the
contract to be performed there under or of any of the contract documents which may be
made between you and the agency shall in any way release us from any liability under this
guarantee and we hereby waive notice of any such change, addition or modification.

This performance security shall be valid until the…..day of.......................... , 20…

Our……………………………. branch at Bhubaneswar (Name & Address of the
…………….branch) is liable to pay the guaranteed amount depending on the filing of claim
and any part thereof under this Bank Guarantee only and only if you serve upon us at our
Bhubaneswar……………….. branch a written claim or demand and received by us at
our………………………… Bhubaneswar branch on or before Dt otherwise bank shall
be discharged of all liabilities under this guarantee thereafter.

(Signature of the authorized officer of the Bank)

………………………………………………………….

Name and designation of the officer

………………………………………………………….
Seal, name & address of the Bank & Branch

Page 65 of 72
 ANNEXURE-V
Standard Operating Procedure
Entire process starting from soil sample collection to generation & distribution of soil
health card in the State will be made through online mode in Agri extension App and
ADAPT DSS portal. The standard operating procedures on Soil Sample Collection, Testing,
Generation and Distribution of Soil Health Card is as follows.

A. Soil Sample Collection, Registration and Sending to Labs

a. The Soil Chemist should prepare the laboratory wise and block wise soil
collection plan of the month and communicate it to the Blocks. As per this
plan, the BAO will allot the soil samples to that lab in ADAPT DSS portal. The
soil sampling kit shall be provided by the agency to the concerned block as
per the target.
b. The samples allotted by the BAOs through ADAPT DSS portal shall be
physically collected by the concern lab from the block points / field points as
applicable for testing in the respective STL/ MSTL. During lifting of sample
from Block points, it must be ensured that the sample ID of the physical
sample must be same with that allotted by the BAO through ADAPT DSS
portal. No physical sample shall be accepted by the Labs without a valid
sample ID.
c. The agency shall lift the physical sample from Block points in case of STLs
and from field points in case of MSTLs.
d. Generation of Soil Health Card for targeted number of samples shall be
completed latest by 15th February of each financial year and distribution of
SHC shall be completed latest by 28th February.

B. Acceptance of Soil Sample by the Labs

a. Basing on the physical soil sample received, the lab will check the details of
the sample against each sample ID and if found correct, then it will be
accepted by the lab through ADAPT DSS portal. In case of any issues, it
should be reverted to the concerned BAO.
b. After accepting sample in the ADAPT DSS portal, the concerned STL shall
take immediate action for completing the analysis and generation of SHC.
c. The laboratory should not accept samples more than the allotted target
without prior permission from the DA & FP (O).
C. Analysis of Soil Samples
a. The samples must be analyzed by following all the standard procedures as
prescribed in the Soil Testing manual (GoI manual for soil testing provided) for
all 12 parameters like pH, EC, OC, Available-Nitrogen, Available-
Phosphorous, Available-Potassium, Available- Sulphur, Zn, B, Fe, Mn, & Cu).
b. A Soil Testing Manual (Govt. of India), already communicated previously, shall
be strictly adhered by all the laboratories for following similar standard
procedures of testing soil samples.
c. Standard solutions for Soil Testing would be prepared by the Technical
Assistant under the supervision and guidance of the Soil Chemist.

Page 66 of 72
 d. Similarly The Technical Assistant would also calibrate the instruments and
initialize it under the active guidance of the Soil Chemist.
e. Procurement of chemicals and other materials like filter papers etc. of
prescribed standard would be checked and ensured by the concerned Soil
Chemist before use.
f. The day to day sample wise analysis report shall be recorded in Register.
g. In STLs and MSTLs, the Soil Chemist would also time to time cross check the
accuracy of the testing by retesting few random samples by him / herself and
the findings or observation should be recorded on a register and incase of
variations, appropriate corrective measures should be taken

E. Generation, Printing and supply of Soil Health Cards

1. Once the analysis of a sample is completed, the results so obtained shall be

uploaded in the ADAPT DSS portal on real-time basis. The analysis results shall be
thoroughly checked by the Soil Chemists before its uploading in the portal.
2. After uploading the test results, recommendations to the farmer will also appear
which needs to be thoroughly checked by the Soil Chemist.
3. After that Soil Health Card should be generated in the ADAPT DSS portal both in
English and Odia.
4. The Soil health Card shall be printed as follows.

a. The Soil Health Card consists of 4 pages.

b. It must be printed on a single A4 size paper on both the sides @ 2 pages on each
side.
c. After printing, it shall be folded from the middle.
d. The card must be color printed on standard quality glossy paper of minimum of 180
GSM .
e. The Soil Health Card shall be printed and made available by the agency at Soil
Chemist level within 7 days from the date of Soil Health Card generation.
f. After printing of the Soil Health Card, it shall be sent to the concern Block points by
the STL. In case of MSTL, the Soil Health Card shall be distributed in the field points
where it was collected.

Page 67 of 72
 ANNEXURE-VI
TERMS AND CONDITIONS OF THE CONTRACT
That the Terms and Conditions for the contract shall be as under:
1. The Agency will take over the identified 19 Static Soil Testing Laboratories
(STLs) and 30 Mobile Soil Testing Laboratories (MSTLs) with all its
equipments and infrastructure for rendering the service of soil testing in the
respective districts/ designated area in accordance with the created capacity
and need of the client from time to time, while the Ownership shall remain
with the Department of A & FE (O) as usual. The STLs & MSTLs at all-time
shall be the property of the Department of A & FE (O) and at no point of time
the Agency shall claim/deny or dispute the right, title and interest or
ownership over Static Soil Testing Laboratory and Mobile Soil Testing
Laboratory.
2. The Agency shall be responsible for keeping up the integrity of the
infrastructure, vehicle and its maintenance as in the conditions handed over to
it. It shall not affect any addition or alteration to the structures/vehicle without
prior approval of the competent authority. The Agency shall be liable for any
damage caused deliberately to any infrastructure/ vehicle/ equipments/ glass
wares/ lab wares or related accessories. In case of any damage of the Soil
Testing Lab or MSTLs or its equipments or both (other than normal wear and
tear) the Agency shall pay the essential cost of repairs to the DA & FP (O) as
per the recommendation of the committee headed by CDAO.
3. The STL premises or MSTL vans shall not be used for any other services
delivered by the Agency and in such a case the Client shall be entitled to
cancel the Agreement and charge the agency for the loss as decided by an
expert panel at district level.
4. The fittings and furnishings of the building /vans shall have to be maintained
in good condition and replacement of damages if any or fixing of them shall
have to be under approval of the Officer in charge of STL/ CDAO concerned
through a committee headed by CDAO.
5. The agency is responsible for timely AMC of the soil testing equipment in
STLs and MSTLs. Agency shall have to obtain AMC from the desired
companies for various equipments so as to keep them in working conditions
all-through. The AMC cost will be borne by the agency.
6. The minor and regular repair of equipment for smooth operationalization of
the laboratory on daily basis shall be made by the agency with prior approval
of the Soil Chemist and the cost for the purpose shall also be borne by the
agency.
7. Replacement of any high cost parts (above Rs.20,000/-) of any soil testing
equipment or replacement and purchase of the equipment shall be made by
CDAO concern and the cost for the purpose will be met by the DA & FP (O).
8. In case of any high end equipments need replacement and the purchase
through govt. process takes time, in that exigency the agency shall take care
of analysis of such samples with their own arrangements.
9. The Chemicals, Distilled water, lab wares and other consumables shall have
to be of approved/ recommended standards and to be procured by the
Agency in consultation with the Officer in-charge of STL. If the procured
consumables are not of recommended standards, then it shall be replaced by
the agency within a week to avoid delay in soil testing activity. The filter paper

Page 68 of 72
 (No.1 & No. 42) used for soil analysis should be of Whatman grade type. The
chemicals used should be of LR/ AR grade.
10. Analysis and Soil Health Card generation for a sample shall be completed
within a specific time frame from the date of receipt of sample at laboratory
end by personnel of the Agency. An Action Plan may be drawn up in
consultation with the Officer in charge of the STL and MSTL for the entire
year. The STLs and MSTLs have been developed for meeting testing capacity
of 10000 and 5000 samples per year respectively. The Agency shall always
ensure full utilization of the capacity.
11. The Agency shall have to upload the information pertaining to results of soil
testing along with the advisory by its own personnel with due concurrence
from the OIC, STL.
12. The Agency shall depute and position the staffs for all the soil testing activities
viz. lifting of collected soil samples from Block level to labs(STLs)/field level to
labs(MSTLs); analysis of soil samples; Generation of Soil Health Card in
designated portal; printing of Soil health card and its supply to block
points/field level. The cost towards transportation of soil sample from
block/field end to lab end and transportation of Soil Health Cards from lab end
to block/field end will be borne by the Agency.
13. The Agency shall have to employ its personnel with minimum requisite
qualification as per approval and they must be trained at the cost of the
Agency in operation of various lab equipments and instruments without
hampering the quality of work.
14. The manpower engaged shall be reviewed by the agency on regular basis
and the agency has the authority to transfer/ terminate basing on their
performance and other exigencies in consultation with concerned CDAO and
Soil Chemist. And also,if any outsourced personnel such engaged is found
unsuitable in any of the laboratory, appropriate authority reserves the right to
recommend for his removal with engagement of suitable substitute.
15. In order to ensure the authenticity of the analysis, ADA, Soil chemist of other
District will visit all 19 STLs and 30 MSTLs and carry out a referral analysis of
minimum 1% samples in each lab, details of which shall be shared later.
16. The engaged personnel may be assigned any additional work related to soil
testing activities as per the requirement of the department from time to time.
17. The agency while deploying manpower should give preference to the existing
manpower working under the present agency for better delivery as per
satisfaction of performance.
18. The personnel, engaged through the agency, shall take leave admissible to
them as per the Govt. of Odisha norms for them. The leave shall be taken
after prior approval of OIC, STL. The personnel if on leave for longer period,
should be replaced with appropriately trained personnel for the leave period
with due knowledge of OIC without hampering the Soil Testing services in any
form.
19. The personnel so trained and engaged in the labs shall have to participate in
different training, demonstration, capacity building and awareness
programmes taken up for soil health management.

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20. The STLs and MSTLs and its services in no way shall be allowed to be sub-
leased to any other agencies and the entire services as per ToR should be
made available by them following the entire codal procedure of personnel
employment.
21. The Personnel engaged shall be responsible to test the targeted number of
samples within the stipulated period as decided from time to time and upload
the entire test results in the Soil Testing Portal and download Soil Health
Card.
22. Soil Health Card along with the recommendations should be printed in Odia
Language in a specified format and quality. The Soil Health Card must be
color printed on both sides of standard quality glossy A4 size paper of
minimum 180 GSM. The Soil Health Card shall be printed and made available
by the agency at Soil Chemist level within 7 days from the date of Soil Health
Card generation.
23. The Soils should be tested for all the 12 (Twelve) parameters (pH, EC, OC,
Available- P2O5, Available-K2O, Available- Nitrogen, Sulphur, Iron, Copper,
Zinc, Manganese & Boron) as per GoI Norms.
24. At least 1% soil samples would be cross checked at random at any point of
time by other Soil Chemist/ Referral Laboratory of the State as decided by
DA&FP(O), so as to ensure the accuracy and reproducibility of the soil test
results. It will be the responsibility of the Agency to facilitate for such analysis.
25. The standard solutions and standardization of equipments should be regularly
done under the direct supervision of the Officer-in-Charge of STL.
26. The claimed bill for the entire range of services provided should be submitted
to the concerned CDAO on every quarter by 15th of the succeeding month for
approval and needful. However, the claim bill for last quarter of the year shall
be submitted before 10th of March. The claimed bill shall be submitted by the
agency in prescribed proforma to be issued by the DA & FP (O).
27. The Lab equipments, glass wares, lab wares, plastic wares, chemicals,
vehicle and infrastructure to be handed over by the Officer- in-Charge of STL
on behalf of Director of Agriculture & Food Production, Odisha and taken over
by the Agency on as-is where-is basis. The OIC, STL should keep a detailed
account of these handed over items and communicate to the CDAO with a
copy to Soil Health Cell for needful. The Consumables (Chemicals, filter
papers, glass/ plastic wares as needed, Paper, Ink cartridge for printer,
Registers/ day books, safety items and others as per daily requirement)
required for sample analysis/ SHC generation have to be procured by the
Agency as may be required form time to time.
28. The Electricity, Water charges, Sewerage Charges, internet charges,
telephone charges, office stationeries & other operationalization cost will be
borne by the Director of Agriculture & Food Production, Odisha.
29. The miscellaneous costs of MSTL vans like Cylinder & its refilling, batteries of
MSTL Engine, DG, Inverter, Motor of DG, fuel pump of DG, Oil for DG, Fuel
for van, regular maintenance of Vehicle (like change of oil, tyres /tubes etc),
all other running expenses, Insurance of vehicles, Road permit shall be borne
by the Agency.
30. The MSTL vans where the road permit is over or will over during period of
Contract, the analysis shall continue in the vans but the soil sample collection

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 and SHC distribution to be done by the Agency in their own vehicle
arrangement.
31. The First Party and the agency shall make every effort to resolve amicably, by
direct negotiation, any disagreement or dispute arising between them under
or arising from or in connection with the contract. Disputes not so resolved
amicably within 30 days of receipt of notice of such as a dispute shall be
resolved by a sole arbitrator nominated by the Department of A&FE,
Government of Odisha. The arbitration proceedings shall be governed in all
respects by the provision of the Indian Arbitration and Conciliation Act, 1996
and the rules madethere under and any statutory modification or re-
enactment, thereof. The arbitration proceeding shall be held in Bhubaneswar.
32. The Agency shall be fully responsible for adhering to the provisions of various
laws applicable to them including Labour Laws of Govt. of Odisha. In case of
failing to comply with the provisions of applicable laws and thereby any
financial or other liability arises on the DA &FP (O) by the Court orders or
otherwise, the Agency shall be fully responsible to compensate/indemnify to
the DA & FP (O) for such liability. For realization of such damages the DA&FP
(O) may even resort to the provisions of Public Demand Recovery Act 1952 or
other prevailing laws as applicable on the occurrence of such situations.
33. The DA & FP (O) shall not have any liability arising out of any aspect of the
agency employment of persons for operating the Static STLs and Mobile
STLs
34. The Agency shall indemnify the first for any claims against DA & FP (O)
demanding temporary / permanent jobs, pensions, any financial or other
benefits like loans etc from those who are engaged by the Agency for
operating the Static STLs and Mobile STLs.
35. The DA&FP (O) reserves the right to take appropriate action against the
Agency on failure to achieve the target on due time.
a. The State Level monitoring committee under the Chairmanship of
Director of Agriculture and Food Production, Odisha will be convened
annually to review the progress. The monitoring committee shall
consist of the following members:- Director of Agriculture and Food
Production, Odisha – Chairman
b. Additional Director of Agriculture ( Extension) - Member
c. HoD, Soil Science, CoA, OUAT, Bhubaneswar- Member
d. Joint Director of Agriculture (QC & Enf)
( Nodal Officer, Soil Health) - Member
e. Financial Advisor-Cum-CAO - Member
f. Deputy Director Agriculture - Member
Convener
g. Scheme Officer (Soil) O/O DA&FP(O)- Member
h. ADA, Soil Chemist, Soil Testing Lab, Bhubaneswar- Member
i. Representative of the “Agency(s)”- Optional
Member

36. In case of any damage of the Static Soil Testing Lab or Mobile STLs,
equipments or both (other than normal wear and tear) the Agency shall pay

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 the essential cost of repairs to the DA & FP (O) as per the recommendation of
the committee headed by CDAO.
37. No interest shall be claimed by the Agency in case of delay of payment by the
Client.
38. All dispute resolution proceedings shall be held at Bhubaneswar, Odisha and
the language of such proceedings and that of all documents and
communications between the parties shall be in English.

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