The Data Protection Management System helps companies to establish, implement and
maintain many different technical and organizational measures required across an
enterprise.
A Data Protection Management System (DPMS) is a framework to enable companies to
develop and establish an efficient data protection infrastructure.
It provides them with systematic rules and regulations to cover policies, processes, and
activities that involve personal data processing.
DPMS has guidelines for the roles and responsibilities definition of the people in the
company related to data protection.
Having an effectively implemented DPMS helps organizations demonstrate compliance
with data protection, maintain confidence and enhance trustful relationships with
stakeholders, customers, and partners.
Main pillars of the data protection management system
Process
For implementing a DPMS, organizations should start with getting an overview of current
and related processes across the company.
Data lifecycle starts with collecting personal data to archiving/disposing of personal data) and
goes across their business processes, systems, products or services. Moreover, companies
must continuously control and revise the implementation of their data protection policies into
processes organization-wide.
Establish a process for datra breaches
People
Senior Management must appoint at least one person to be the
Data Protection Officer (DPO) responsible for all personal data
protection-related matters and ensuring data privacy compliance.
Key responsibilities of a DPO:
Ensures compliance through data protection policies and processes;
Promotes a personal data protection culture and communicating personal data protection policies to
stakeholders;
Handles access and correction requests to personal data;
Manages personal data protection-related queries and complaints;
Alerts management about any risks that might arise with regard to the personal data handled by
Data Protection Policy
It is an integral part of corporate governance and must ensure
strategic guidance on the implementation of the data protection
framework.
What a DPP must include:
Monitoring and managing personal data protection risks as part of corporate
governance
Maintaining Data Protection Impact Assessments (DPIA)
Appointment of the DPO and its procedure .
Data Protection Policy
It is an integral part of corporate governance and must ensure
strategic guidance on the implementation of the data protection
framework.
What a DPP must include:
Monitoring and managing personal data protection risks as part of corporate
governance
Maintaining Data Protection Impact Assessments (DPIA)
Appointment of the DPO, CISO
Rrocess
1. Document personal data flows
Implementation
Use a data inventory map or data flow diagram.
Create a consent registry.
2. Incorporate data protection into business processes, systems, products, or services
Adopt a Data Protection by Design approach DPIA for systems or processes that are new or
undergoing major changes.
Ensure compliance with the organization’s data protection policies.
Use contractual clauses
Conduct checks on compliance with clauses Establish a process for data breaches.
Use an incident record log to document incidents and post-breach responses.
3. Establish risk monitoring and reporting
Manage risk through an enterprise risk management framework with reporting mechanisms.
Conduct internal audits to monitor and evaluate the implementation of data protection
policies and processes.
Try a tool-driven Implementation of a DPMS
People
Senior Management must appoint at least one person to be the Data Protection Officer (DPO)
responsible for all personal data protection-related matters and ensuring data privacy
compliance.
Key responsibilities of a DPO:
Ensures compliance through data protection policies and processes;
Promotes a personal data protection culture and communicating personal data protection
policies to stakeholders;
Handles access and correction requests to personal data;
Manages personal data protection-related queries and complaints;
Alerts management about any risks that might arise with regard to the personal data handled
by the organization.
Data Protection Policy
It is an integral part of corporate governance and must ensure strategic guidance on the
implementation of the data protection framework.