PROJECT SCHEDULE MANAGEMENT
CO-WORKING SPACE PROJECT
This section finalizes the project planning requirements including WBS, WBS Dictionary,
activity definition, sequencing, duration estimation, project schedule, resource constraints, and
schedule compression.
1. Work Breakdown Structure (WBS)
WBS Structure
Code Work Package Sub-Activities
1.1 Project Initiation Conduct market research; Prepare feasibility
study; Obtain project approval
1.2 Facility Setup Select location; Sign rental contract; Design
workspace; Renovate workspace; Purchase
furniture and equipment; Install internet and
security system
1.3 Staffing and Training Recruit employees; Train employees; Develop
operating procedures
1.4 Marketing and Develop marketing plan; Launch marketing
Customer Acquisition campaign; Customer registration
1.5 Operations Preparation Final inspection; Soft opening; Grand opening
2. WBS Dictionary
WBS Code Work Package Description Deliverable
1.1.1 Conduct market Study customer Market research
research demand and report
competitors
1.1.2 Prepare feasibility Analyze financial and Feasibility report
study operational feasibility
1.1.3 Obtain project Receive approval Approved project
approval from investors
1.2.1 Select location Find suitable Rental location
workspace selected
1.2.2 Sign rental contract Negotiate and sign Rental contract
lease agreement
1.2.3 Design workspace Create layout and Workspace design
decoration plan
1.2.4 Renovate workspace Construct and Completed
decorate workspace workspace
1.2.5 Purchase furniture Purchase office Furniture installed
and equipment equipment and
furniture
1.2.6 Install internet and Install IT Operational IT
security system infrastructure and system
security systems
1.3.1 Recruit employees Hire operational staff Signed labor
contracts
1.3.2 Train employees Train staff on Trained employees
company procedures
1.3.3 Develop operating Create company Operating manual
procedures regulations and
processes
1.4.1 Develop marketing Prepare promotion Marketing plan
plan strategy
1.4.2 Launch marketing Implement Marketing campaign
campaign advertising activities
1.4.3 Customer registration Register customers Customer database
and members
1.5.1 Final inspection Inspect facilities and Inspection report
systems
1.5.2 Soft opening Trial operation of the Feedback report
co-working space
1.5.3 Grand opening Official launch of the Co-working space
project opened
3. Define Activities
ID Activity
A Conduct market research
B Prepare feasibility study
C Obtain project approval
D Select location
E Sign rental contract
F Design workspace
G Renovate workspace
H Purchase furniture and equipment
I Install internet and security system
J Recruit employees
K Train employees
L Develop operating procedures
M Develop marketing plan
N Launch marketing campaign
O Customer registration
P Final inspection
Q Soft opening
R Grand opening
4. Sequence Activities
Activity Immediate Predecessor
A -
B A
C B
D C
E D
F E
G F
H E
I G,H
J E
K J
L K
M E
N M
O N
P I,L,O
Q P
R Q
5. Basis for Duration Estimation
• Expert Judgment: Consultation with co-working space owners and project managers.
• Analogous Estimation: Comparison with similar co-working space projects.
• Bottom-up Estimation: Estimating each activity separately and aggregating the durations.
• Team Discussion: Final estimates are agreed upon by all project members.
6. Estimate Activity Duration
ID Activity Duration (Weeks)
A Conduct market research 1
B Prepare feasibility study 1
C Obtain project approval 1
D Select location 1
E Sign rental contract 1
F Design workspace 1
G Renovate workspace 4
H Purchase furniture and 2
equipment
I Install internet and security 1
system
J Recruit employees 2
K Train employees 1
L Develop operating procedures 1
M Develop marketing plan 1
N Launch marketing campaign 3
O Customer registration 2
P Final inspection 1
Q Soft opening 1
R Grand opening 1
Original project duration: 16 weeks.
7. Project Schedule (Gantt Chart)
The project schedule is developed over 16 weeks. Activities are scheduled according to their
dependencies and resource availability.
Phase Activities Start Week Finish Week Duration
Initiation A-E 1 5 5 weeks
Planning & F 6 6 1 week
Design
Facility Setup G-H-I 7 11 5 weeks
Staffing J-K-L 7 10 4 weeks
Marketing M-N-O 6 10 5 weeks
Closing & P-Q-R 12 14 3 weeks
Launch
8. Resource Constraints and Adjust Schedule
The project has only one renovation team, one IT technician, and a limited budget. Because of
these constraints, installation activities cannot be performed simultaneously. After resource
leveling, the project duration increases from 16 weeks to 17 weeks.
9. Schedule Compression
Target: Reduce the project duration by three weeks (17 weeks → 14 weeks).
Compression Method Description Time Saved
Crashing Hire an additional renovation 1 week
team and reduce renovation
time from 4 weeks to 3
weeks.
Fast Tracking Conduct recruitment and 1 week
marketing activities
simultaneously.
Parallel Activities Purchase furniture and install 1 week
equipment in parallel.
Final compressed project duration: 14 weeks.