Redline Apex

STEMracing
The Edge of Control

Project
Management
Portfolio
 Initiating Process
At Redline Apex, we represent the fusion of precision engineering and competitive excellence.
Inspired by the concept of the “apex” in racing—the optimal turning point—we strive to
Project Management
achieve peak performance in every aspect of our project. Planning at the Edge of Control
Our vision is to: Effective project management was critical to our success. We adopted a structured and
Innovate through engineering and design systematic approach to ensure timely completion of all tasks.

Build strong industry partnerships

We utilized tools such as Gantt charts to map out the entire project timeline, breaking it down
Inspire young minds through STEM outreach into manageable phases. Weekly team meetings were conducted to review progress, address
challenges, and adjust plans as necessary.
Why we are participating?
Project Phases:
We are participating in F1 in Schools STEM Racing to experience a real-world application of 1. Research and concept development
engineering, design, and enterprise within a competitive environment. The challenge allows 2. Initial design and simulations
us to move beyond theoretical learning and apply concepts such as aerodynamics,
3. Prototype development and testing
manufacturing, and data analysis in a practical and meaningful way. As a team, Redline Apex is
4. Final manufacturing and refinement
driven by the idea of operating at “The Edge of Control,” where precision, innovation, and
5. Marketing, sponsorship, and portfolio development
calculated risks come together to achieve peak performance.

Task allocation was carefully managed to ensure that each team member contributed
How will this benefit us? effectively without overlap or inefficiency. Deadlines were set with buffer periods to
accommodate unforeseen delays. This approach allowed us to maintain control over the
This competition provides us with a platform to develop both technical and professional project while operating at maximum efficiency.
skills. Through designing and manufacturing our car, we gain hands-on experience in Kick Off meeting
engineering tools and processes, while the enterprise aspect helps us understand budgeting, Our kickoff meeting served as the starting point
sponsorship, and marketing strategies. Additionally, working as a team strengthens our for building a clear and structured project plan.
communication, leadership, and time management skills, all of which are essential for future We used it to review the competition
requirements, define our goals and expected
academic and career success.
deliverables, assign responsibilities based on each
member’s strengths, and agree on initial timelines.
Beyond skills, the competition builds confidence, resilience, and a problem-solving mindset. This meeting helped create a shared
It challenges us to adapt, improve, and continuously push our limits. For Redline Apex, this understanding of the project scope and reduced
journey is not just about competing—it is about learning, growing, and striving for excellence confusion in the early stages. It also laid the
at every stage. groundwork for our project charter,
communication plan, and task breakdown,
allowing the team to begin with clarity and
purpose.
 Team Identity
R - Responsible

A - Accountable

C - Consulted
A well-defined organizational structure is essential for effective project execution. Each team
member in Redline Apex is assigned a specialized role based on their strengths, ensuring
RACI Matrix I - Informed
efficiency and accountability.
Task Dhyey Khushi Naomi Vihaan
Team Roles & Responsibilities
Dhyey Shah: Team manager and Design engineer-
Car Design R R I I
Leads the team by overseeing project progress, ensuring deadlines are met,
and making strategic decisions. Also contributes to the design process, working Project
closely with the design engineer to refine and optimize the car. Management
A R I I
Khushi Shah: Design Engineer & Communication Director - Portfolio
Responsible for developing the car design using CAD tools and ensuring content
R R R I
aerodynamic efficiency. Additionally, manages internal and external
communication, coordinating meetings, maintaining documentation, and
ensuring effective information flow between team members and stakeholders.
Graphic design C I R I
Naomi Lakhani: Graphic Designer & Communication Director- Sponsorship C I I R
Handles all visual aspects of the team, including portfolio design, branding,
logo creation, and marketing materials. Ensures consistency in visual identity
and enhances the overall presentation quality. Also contributes in Social media I I A R
communication between internal and external sources.
Communication C A I A
Vihaan Shrey: Sponsorship & Social media manager-
Responsible for securing sponsorships, managing partnerships, and
maintaining relationships with stakeholders. Also manages social media The RACI matrix was used to clearly define roles and responsibilities within the team, ensuring
platforms, creating and publishing content to increase engagement and efficient task management and accountability. Each task was assigned a Responsible (R)
visibility. member who executes the work, while the Accountable (A) member ensures the task is
completed successfully. Team members marked as Consulted (C) provide input and expertise,
while those Informed (I) are kept updated on progress.
This structured allocation of responsibilities ensures that all aspects of the project are This structured approach minimized confusion, improved communication, and ensured that all
managed effectively, allowing Redline Apex to operate efficiently at The Edge of Control. aspects of the project were handled effectively. By clearly distributing responsibilities, the
team maintained strong coordination, avoided overlaps, and achieved timely completion of
tasks.
 Budget & Expenses
Areas of Expenditure Budget

1. Car design Team Branding

Category Actual Amount
Raw materials Team t-shirts / uniforms
CNC machining / cutting costs Stickers, badges, logos
Finishing materials (sandpaper, polish, paint)
Wheels, axles, and assembly components
Sponsorship & Outreach
Printing sponsor proposals
Car Design ₹22000
2. Portfolio Production
Presentation materials
Printing (high-quality sheets)
Contingency
Binding / lamination
Design tools (if any premium features used) Emergency expenses Portfolio Production ₹5000
3. Pit Display Replacement materials
Display boards / foam boards Unexpected costs

₹12000
Structural supports and mounts
Lighting elements (if used) Pit Display
Decorative branding materials

Budget Insights
Team Branding ₹7000
The team strategically allocated funds to maximize performance and overall presentation quality.
A significant portion of the budget was invested in car design, ensuring optimal speed and
efficiency on track. Balanced spending on team branding and pit display helped create a strong
visual identity and professional presence.
Costs were carefully controlled through efficient planning, use of available resources, and
Sponsorship & Outreach ₹500
minimizing unnecessary expenses. A contingency fund was maintained to handle unexpected
requirements, ensuring smooth project execution without financial constraints.
Contingency ₹1000
The team optimized costs by utilizing an educational license for Autodesk Fusion 360,
eliminating software expenses while maintaining high design and simulation quality.
 Budget & Expenses
Income Conclusion of Budget
Summary Redline Apex maintained a structured financial plan to ensure efficient allocation of
Source Amount resources. All expenditures were categorized and tracked systematically, allowing
Total Income transparency and effective budget control. The team also optimized costs by utilizing an
educational license for Autodesk Fusion 360, eliminating software expenses while maintaining
Sponsors high technical standards.

hip
₹6000 Total
₹50000
Expenditure Redline Apex implemented a structured budgeting system to manage financial and material
resources effectively. A detailed cost breakdown was created, covering manufacturing,

School ₹4500 Net Balance

marketing, and presentation expenses.

Resources were allocated based on priority and project requirements. Procurement strategies
Support 0 were developed to ensure timely availability of materials while minimizing costs. Cost-benefit
analysis was conducted for key decisions to ensure optimal utilization of funds.

Fund
Raising
₹1000 This approach ensured financial control, transparency, and efficient resource management
throughout the project lifecycle.

Our team followed a structured and well-planned budgeting approach to ensure efficient use
of financial resources throughout the project. All sources of income, including sponsorship,
school support, and fundraising, were carefully managed and allocated to key areas such as
manufacturing, materials, testing, marketing, and presentation. The majority of the budget
was strategically invested in performance-critical components to enhance the overall quality
and competitiveness of the car.
We focused on cost optimization by using available resources wisely, minimizing unnecessary
expenses, and leveraging free tools wherever possible. Every expenditure was tracked and
reviewed to maintain financial control and transparency. As a result, the team successfully
completed the project within budget while maintaining a positive net balance, demonstrating
strong financial planning and effective resource management.
 Budget & Expenses
Team & Stakeholder Communication Monitoring & Controlling
A comprehensive communication strategy was implemented to ensure effective interaction Continuous monitoring and evaluation were integral to our project management approach.
within the team and with external stakeholders. Regular meetings were conducted to review Regular status reports were generated to track progress against planned timelines and
progress, address challenges, and align objectives. objectives.

Different communication channels were used, including in-person discussions, digital Key performance indicators (KPIs), such as task completion rate, budget adherence, and
platforms, and formal updates. Stakeholders, including sponsors and mentors, were regularly quality standards, were tracked and analyzed. Any deviations from the plan were identified
informed about project progress through structured updates. early, and corrective actions were implemented promptly.

Feedback from stakeholders was actively incorporated into decision-making, ensuring Scope changes were managed through a structured process, ensuring that all modifications
continuous improvement and stronger relationships. were documented and aligned with project goals. This ensured consistency and control
throughout the project lifecycle.
Risk Management
Mitigation
Risk Impact Likelihood
A detailed risk management strategy was developed to identify, analyze, and mitigate Strategy
potential risks. A risk register was maintained, listing all possible risks along with their
likelihood, impact, and mitigation strategies.
Add Buffer
Key risks included time constraints, manufacturing errors, and budget limitations. Proactive
Time Delay High Medium Days
measures, such as buffer time, prototyping, and financial planning, were implemented to
reduce impact.
Manufacturing Prototype
Regular risk reviews were conducted to update strategies and address emerging challenges. Error
High Low testing
This proactive approach ensured stability and minimized disruptions.

secure
Budget Shortage Medium Medium sponsors

Team regular
Miscommunication
Medium Low meetings
 Conclusion
Key Learnings Final Reflection
Through this project, we developed critical skills including:
Time management and planning Redline Apex successfully executed this project through structured planning, effective
Team coordination and leadership teamwork, and continuous improvement. Throughout the process, we demonstrated our
Risk assessment and problem-solving ability to manage time, resources, and challenges while maintaining high standards of
Effective communication performance.
This journey enhanced both our technical understanding
and our ab Operating at “The Edge of Control,” we balanced precision with adaptability, allowing us to
overcome obstacles and optimize outcomes. This experience strengthened our project
management, communication, and problem-solving skills, preparing us for future challenges.
Fututre Improvements
Final Line
Further optimization of workflow
Increased use of data analysis “Redline Apex consistently operated at The Edge of Control, transforming challenges into
Enhanced testing procedures opportunities and delivering excellence through structured project management.”
Expanded outreach and engagement

Key Achievements
Completion of project within planned timeline
Effective allocation of roles and responsibilities
Strong implementation of risk management strategies
Consistent progress tracking using KPIs
Efficient utilization of available resources