Microsoft Word

OBJECTIVES

Word
♦ Creating formal proposals and reports with Microsoft
♦ Using machine translation of Microsoft
Word
♦ Using version history
♦ Describing how comments and reviewing
mode help in proje ct management
♦ Using voice typin g with speech recognition
♦ Creating reference list in Microsoft Word

nt?
How does Micr osoft Wor d help us in project manageme
h is an online word processor.
Microsoft Wor d is one the most popu lar Office Apps whic
by shari ng that in OneD rive.
Multiple people can edit the same docu ment simultaneously
tates proje ct mana geme nt.
In this chapter, we will introduce how Micr osoft Wor d facili
n

TASK MATERIALS
r for the tasks and activities in this
Please use the files in the "03 Microsoft Word" folde
chapter.

D [Link]

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@ ] Edit and Format a Document

You may check out the basic functions in the video!
Video dem o ~ [Link]

Change paragraph
spacing and alignm ent

•• : ,· ?'·J.·

::: •Word
.i. .-:., ::..~
Document - Saved v P Search (Alt + Q)
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Review View Help I n c j G::l ~:rwa
File Home Insert layout References omments v-1
'~-- I mg V -

I ~ / -Q; I •, • /
y-'

'9 v EJ v <!J Calibri (Body) v 1 v 8 I !,! _ ____,, _ _ J) v v v

Change text

Add numbe r
and bullet

Fig. 33 Microsoft Word User Interface

23
 WORD

GD Insert Images
There are several ways to insert an image to Microsoft Word. Click Insert +- Picture
Then select from the following options: •

Upload an image from your computer and click Open, or drag an

This Device
image to the document directly.
Mobile Device Select an image from your smart devices and click Select.

One Drive Choose an image stored in your OneDrive and click Select.
Choose a royalty free image from the library of creative content and
Stock Images
click Insert.
Bing Search Choose an image using Bing Search and click Insert.
Table 5 Ways of inserting images

You may check the video for the detailed instruction!

Video demo & [Link]

I Insert I Layout References

§E§ Table vi ~ Picture v I§}7 D~

Insert Pktu re from

~ This Device

EQ Mobile Device

•
Eal'
OneDrjve

Stock Images

6m Search on Web

Fig. 34 Interface of Insert image

24

d
 CHAPTER 3

TA SK D

Edit images
Edit the documents stored in
the "Insert Images" folder and
format the pictures as below
Microsoft Word. You can edi t wit h
the tex t wrapping settings by
clicking the image.
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HINTS
Top and Bo tto m: 1.6 mm ma
rgin

I BROADER PERSPECTIVE 1-----="""""""

9---..Z=-:m-
--====-----.

Microsoft Visio
Microsoft Visio is a web-basec
;I collaborative drawing sof
tware
intr odu ced to Mic ros oft 365 App
s. It allows users to collaborate
and
wo rk tog eth er simultaneousl
y to create flowchart, organisat
ional
charts, min d maps and oth er
types of diagrams.

Microsoft Visio: An Int ro to the

Flowchart and Diagra mming Tool
am [Link] B
Fig. 38 Microsoft Visio

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 WORD

F 1 t d
Edit the Group Project Report .
1
dia usage among orm s u ents of y0 ur
.
You are doing a group project about the soc,a meG up Project Report. Try to edit the fo
f h ro rrnat
school. Your group mates have finished part o t e
and finish the remaining part on OneDrive.

0• Insert image:
.
~ • Open "Group Project: Social [Link]" with Word
r page by Bing Pictures•
~ • Insert an image about Social media to the cove
•••
••
D• Edit format:
een lines consistent and the numbering is
~ Your group mates did not keep the spacing betw
•
: wrong. Try to edit it as follows.
••
.• Line spacing: 1.15
•
•• Title: Font size: 26
•••
••
•• Alignment: Justify
. ••
••
Headers and content: Font size: 12
•• Font: Times New Roman
••
•••
.• • 1. Introduction
Social media are computer-mediated technologies that
allow the creating and sharing of
expression \-ia \-irtual communities and
information. ideas. career interests and other forms of
Social media usage among Fonu 1 networks.
srudfflts of our school
interviewed, or about 200,000, were
In Hong Kong alone, 11 per cent of the young people
The survey shows ~ 60 per cent of the teenage addicts think that
addicted to the intemet.
in all aspects includm g &mily relationships, social
• the interact is helpful to their lives
aged l i or below were addicted. the
networking and study. Sixteen per cent ofthe youngsters
largest category when compared with other age groups in
the S-cJ.-"\'C'}'.

In this project, we are going to discuss:

• ....,_
~~
'"
....,
&a(U>
1. To analyze the social media usage among our class
2. To explore the factors that may explain the results acquired
in aim I.
•••
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Miii,01)

••• Fig. 40 Edited content

•• Fig. 39 Edited cover page

0 ••
Add page numbers:
I~ Page Numbers v I
: • Click Ins ert+ Page number l
•• • Add to Header or Footer
•••

□□□
••
•••
•
.••
••

□□□
••
•••
••
•••
•
••• D Include Page Count
••
••• Fig. 41 Inserting page numbers
••
•
••

21'
 CHAPTER 3

D. Insert header:
: • Click Insert+ Header & Footer to add a header at the top of each page.
I IInsert Layout References Review View Help Table ~Editing v

!m Table v 6t) Picture v c r Cb Linlc v ffi! Reuse Files 1.,..l /J mn>,. • I~ Header & Footer I
Fig. 42 Inserting Headers

I Group!A-1 Group Prol•ct R•port Ubfral StudlH I

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Fig. 43 Headers inserted

HINTS
Microsoft Word web version automatically hides the header and footer. Click View+
u
Reading View to see the printed layout of the document.

a. ••
Add content page:
• Make the headings bold.
••

....
•
I
1. Para~~h I I
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Fig. 44 Making the headings bold

Highlight one of the headings and change the styles ,.,

•

settings from Home+ Styles+ Heading 1 + Right

-A" •-- v
:=v ••-

Headiog 1 Heading 2 Headiniz 3

Click+ Update Heading 1 to match selection. 0 Update Heading 1 to match selection
Title
• Apply "Heading 1" to the remaining headings to add Subtle Reference Intense Refere... Boole Tltw

.....
•• headings to document outline. Fig. 45 Up_da(e "Heading 1" to match
select10n
.•
..•• • Now, you can add a Table of contents after the cover page.
•• • Click Reference+ Table of contents+ Insert Table of Contents to add a content page.
Content page: Font size: 26
Font: Times New Roman
••
... Bold
...
. Paragraph 1 ................................................................................................................................................ 1

..... Paragraph 2 ................................................................................................................................................ 1

...• Paragraph 3 ................................................................................................................................................ 1

Paragraph 4 ................................................................................................................................................ 1

.....
•
Fig. 46 Content Page
..•
27
 WORD

8 Add navigation bar

• To add a navigation bar, click View+ Navigation _
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X
Navigation

~ Find R,pl1<t

l'l119'1pl11
Paragrapll 2
Parograpt, l

.• Paf19'1ph ~

.•••
0
Fig. 47 Adding a navigation bar

ACTI VITY -

Translate Documents

Fig. 48 Ken reading a Japanese Menu

Sometimes articles are in languages that we don't know or are not familiar with. Now we
can translate it with the Translate Documents function in Microsoft Word.
Try to convert "Translate [Link]" to a Word DOC file and then translate it by
clicking Review + Translat e+ Translate Docume nt+ From English & To Chinese
+ Translate.

[ CHE JNTrr : J ?\
1. Ken wants to add some images to the report. He has the files in the photo
album on his computer. Which method should he choose to insert the images?
A. This Device

B. Mobile Devices

C. OneDrive

D. Stock Images

28
 CHAPTER 3

OD Version History
We may want to check the progress of the group project or what has been changed after
proofreading. We may also want to revert to the previous version of the group project
sometimes. In these cases, we can view the activities and file versions by checking the
version history.

HINTS
Version history is supporte d by Microsof t Word, Microso ft Excel and Microso
PowerPoint. It is only available on computers.
ft
u
11[:J~------------------------•

See Version History

Your classmate, May, wants to see the version of the docume nt before your edit. See
the version
history and revert the docume nt to the previous version.

O • Open the report you have done in the previous task.

• Click File+ Info+ Version History.

II • Click a Timestamp in the panel on the right to see a previous version of the file.
• You will also be able to see the people who have edited the file and the changes
that each
person made in a different colour which also appears next to their name.

0 · Try to restore the revision without all of your edits. L:::::J

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Fig. 49 Restore this revision

HINTS
moves the previous version to the top of your revision history.
, I

29
 WORD -7
-----

~ ~
. al • takes made by May. Should he use Co
Paul is correcting the grammatic mis llltnent,
Editing mode or Reviewing mode?

ACTIVITY--

Dictate
.
Have you ever .imagined . your home work with your voice? Try the tool
typing
o·•ctate in
Microsoft Word now!

0. Click Home~ Dictate. Office will automatically detect your microphone •

..
•
•
D.. Click Allow to let Office use your microphone.
..
CJ . Begin speaking. Click the Microphone to pause when you are finished •
0
HINTS
You can also speak commands to add punctuation, navigate around the page and enter
special characters.

I BROADER PERSPECTIVE 1----------------- --,

Speech Recognition

Fig. 55 Concept of speech recognition

The Dictate tool is developed with the speech recognition (SR) technology. SR is th e
ability of a computer system to identify spoken languages and convert them into text by
~[!] analysing the wave form and frequency of sounds.

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For more details, check out the YouTube video on speech recognition.
Behind the Mic: The Science of Talking with Computers -

(tmffi [Link]

32
 CHAPTER 3

GD Add-ins for Microsoft Word: Bibcitation

It is a common practice to add a bibliography at the end of essays or reports to cite
sources. Bibcitation is a free and convenient add-in that helps us to add a bibliography.

0 Bibcitation
Fig. 56 Bibcitation

am~-------------------------•

Add a Reference List

Your group has finished most parts of the group report. However, some parts are missing. Please
edit the "[Link]" on Microsoft Word.

0 Install Bibcitation on Microsoft Word:

• Click Insert_,. Add-ins.
• Click Store and search "Bibcitation'~
• Click Add and Continue.

Insert

Cb Link >
• ... [i Online Video

.
....•
lffiJ Reuse Files

¢J New Comment Ctrl+Alt+M

.•• Gj Page Numbers >
•
@ Emoji >
16:J Add-ins
.I
Fig. 57 Get Add-ins

Office Add-ins
MY ADD-INS I ADMIN MANAGED I STORE

Ac'[Link] may access persoml and documeni in'ormation. By using an add-in, you agree to its Permiss·ons, Lcense -erms and Prwacy
Po ,cy.

..•
••
I Bibcitation ,P I Sort by: Popularity v

. •
.
,---------------,

.....
...
Category
All

Best Apps of the Year

e Bibcitation
The easiest way co generate auiomatic rnations and
manage bibliographies in Microsoft Word.
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....•
... Fig. 58 Adding Bibcitation
..

33
 WORD

0 On Citation style, select APA 7.

Citation style

0. ~earch citation styles

•
..•• popular . . O
.• Modern Language Association
8th edition (MLA 8)
popular
Modern Language Association
9th edition (MLA 9)
popular
American Psychological
Association 6th edition (APA 6)
•• current
...
•• American Psychological
Association 7th edition (APA 7)
...•
... Fig. 59 Choosing APA Style
..
.••• HINTS (;
..•
... APA style is one of the most common reference styles used in academic writing, You
..
..• can use this style when completing the school-based assessments (SBA) for different
...• subjects.
...•
..
0 Search for books, journal articles and websites:
• Search the 4 sources provided.
• Copy and paste the URLs on the corresponding field.
Bibcitation X

..•. Fill manually

....
.. 0. https·/[Link]/article/968949

..
...
..... One in 10 teens addicted to

..
internet, survey finds
11 2011.5.28 • South China Morning Post

.. [Link]

....
one-10-teens-addicted-internet-su rvey-
finds I!!
...
. r·· c~~~i~ue. -
.... I .

.. Fig. 60 Citing source 1

....
.
...
...
.....
.
34
 CHAPTER 3 •
CJ Search for 1 additional source on your own.
..:. • Click Copy and paste the citation at the end of the report.
. Chan, T. (2011, May 28). One in 10
teens addicte d to internet,
survey finds. South China
Morning Post.
[Link]
68949/o ne-10-te ens-add icted-
internet-survey-finds

✓ Copied Edit In-text

Fig. 61 Bibliography copied

Try to count the numb er of words by using the tool Word

Coun t.
0 • Click Revi ew+ Word Count to generate the Document
stats.

Document stats X

;;3 Counts 0 Time QJ Readability

Words To read Resch-Kincaid Score

482 2 min 27
151 non-repoat•d

...•
Vtry difficult to read
•
Characters To speak Editor Score
3,206 3 min O"
2.73£ without spaces
$ See 181 suggestions

... Paragraphs

... 15

..
...•
Fig. 62 Word count
It is time to expor t it and send it to your teachers!

0.. ; G) Close

Save as
Save as
Save a copy online.

..
Rename

...
Rename this file .

.. Save as Download a Copy

.
....
Download a copy to your computer.
Export

....•
• Print Download as PDF
Download a copy of this document to your computer as
a PDF file.

.... Fig. 63 Exporting the report

..
...
..•
..
0

35
 A C TI V IT Y -

Editor
Ed ito r is intr odu ced by Mic ros oft
in 2020. It fac ilita tes spe ll-c hec king
c h ec k .1ng by app lyin g stri ct gra mm and gra
atic al rules. Th.1s h e Ips us in
• wri•ting
• a form
pro pos al or bui ldin g a pro fess iona . al rnrriar•
l cur ricu lum vita e. ~~~
Op en "Ed itor .do c" wit h Mic ros oft 'a
Wo rd and try to use the Edi tor too
exp lore ! l. See wha t
You ca
n
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, Clarity

Fig. 64 Edit or

CHECKPOINT 8

1. Ma y nee ds to get a Ch ine se ver sio

n of an En gli sh pri nte d doc um ent . Wh
ich of
the fol low ing opt ion s ma y hel p Ma y
com ple te the tas k above?
A. Ed ito r
B. Tra nsl ate
C. Dic tat e
D. Re vie win g mo de

3b
 CHAPTER 4

B Microsoft Forms
OBJECTIVES

♦ Describing how surveys help in data collections

♦ Understanding the criteria for determining survey aims
♦ Distinguishing different question types
♦ Creating online surveys with Microsoft Forms
♦ Applying interactive features in Microsoft Forms
♦ Knowing how to view and manage the responses

Ken and May are discussing how they should collect data for their group project. May
suggests conducting a survey.

••
Fig. 65 Ken and May discussing how to collect data

I WARM UP I----------------------
What Is aSurvey?
1. What is a survey?
2. Discuss with your classmates about the advantages and disadvantages of different
question types (MC questions, rated response questions, and open-ended questions).

37